SOLICITATION NOTICE
65 -- Gloves_Surgical_Sterile - Technical / Company Requirement Response Document
- Notice Date
- 12/1/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Troop Support - Medical, 700 Robbins Avenue, Philadelphia, Pennsylvania, 19111-5096, United States
- ZIP Code
- 19111-5096
- Solicitation Number
- MW-1106-50_Gloves_Surgical
- Archive Date
- 1/6/2012
- Point of Contact
- Ricardo Orias, Phone: 619-532-8537, Cheryl Janus, Phone: (619) 532-7554
- E-Mail Address
-
ricardo.orias.ctr@med.navy.mil, cheryl.janus.ctr@med.navy.mil
(ricardo.orias.ctr@med.navy.mil, cheryl.janus.ctr@med.navy.mil)
- Small Business Set-Aside
- N/A
- Description
- Use this document for all your responses. Fill in the attachment and provide with your initial submittal to this FBO RFIAQ. *A vendor who does not meet these requirements or who does not submit documentation to support these requirements with initial submittal will be disqualified in Phase I. *Vendor who does not meet the deadline of COB on the date/time listed in the FBO, will be disqualified from further consideration in the standardization initiative. *Please remember to attach your product literature and catalogs required in the Federal Business Opportunity. The Defense Medical Materiel Program Office (DMMPO) announces a Request for Incentive Agreement Quotation (RFIAQ) for the standardization of Gloves, Surgical. The Medical Materiel Enterprise Standardization Office (MMESO) West is the lead MMESO for this project. The primary objective of this effort is to standardize the quality of care across the Military Treatment Facilities (MTFs) and operational assemblages based on the critical balance of clinical efficacy and value. The intent for this initiative is the standardization of a clinically preferred product(s) and source for institutional and operational medicine requirements at the lowest price. It is also intended for this initiative to result in the reduction of Stock Keeping Units (SKUs) and National Stock Numbers (NSN). Standardized products must be obtained through the Department of Defense (DoD) Prime Vendor (PV) Program. As an enterprise-wide clinically driven program, vendors and products must meet specific technical requirements plus products must meet or exceed specific clinical performance expectations as a primary consideration. Among vendors who meet the technical requirements and the products that meet or exceed the clinical acceptability, then clinically preferred, best value will determine selection. It is intended that the selected standardized vendor(s) for this Standardization Action (SA) support the enterprise goal of medical materiel standardization that combines operational and institutional requirements. The government is seeking a single award for this SA. The major facilities in the MMESOs include but are not limited to MMESO North: Walter Reed National Military Medical Center, Naval Medical Center Portsmouth, Wright-Patterson Medical Center; MMESO South: Wilford Hall Ambulatory Surgery Center, Brooke Army Medical Center, Naval Hospital Jacksonville, Martin Army Community Hospital; MMESO West: Naval Medical Center San Diego, Madigan Army Medical Center, Irwin Army Community Hospital, Mike O'Callaghan Federal Hospital; MMESO Pacific: Tripler Army Medical Center, Honolulu, HI, 18th Medical Group, Kadena AB, Okinawa, US Naval Hospital, Yokosuka, Japan; MMESO Europe: Landstuhl Regional Medical Center, Landstuhl, GE, US Naval Hospital, Naples, Italy, the 48th Medical Group, Lakenheath, UK; and Operational U.S. Forces. This SA is part of the Medical/Surgical Prime Vendor program executed by the Defense Logistics Agency (DLA) Troop Support, Directorate of Medical Materiel. To participate in this SA your company must have or be in the process of obtaining a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the current Med-Surg PV for each MMESO Region, i.e., Cardinal Health, and Owens & Minor. This requirement is pursuant to the DAPA clause by which DAPA holders agree to the standardization initiative and agree to allow PVs to distribute their products. The IA resulting from this RFIAQ is a supplement to the PV Program and is not a contract. For additional information regarding DLA TS Medical's PV program please access its web site at https://www.medical.dla.mil/ This IA standardization initiative will be a Three Phase IPP Process: vendor(s) who meets the technical / company requirements in Phase I will be invited to participate in Phase II where no-charge products will be provided for clinical evaluation and Phase III where pricing will be required for submittal. Phase II and Phase III will be run concurrently. The resulting IA will be for a base period of two (2) years (24 months) from date of selection with three (3) 12-month "option" periods not to exceed a total of 5 years. Anticipated selection date is April 2012. The selection will be based on the product and vendor that provides the Best Value to the enterprise. Products and vendors that meet or exceed the technical and clinical performance requirements will be considered clinically preferred products and sources. Among vendors who meet the technical requirements and the products that meet or exceed the clinically preferred standard, best price (i.e. lowest Aggregate Post Standardization Cost) will determine selection. Points of Contact: Ricardo Orias, MMESO West Team Leader, ricardo.orias.ctr@med.navy.mil, (619) 532-8537 and cheryl.janus.ctr@med.navy.mil, (619) 532-7554. B. Products & Performance Required The MMESOs are seeking product line items in the category of Gloves, Surgical. Within the MMESOs this product line has an estimated annual dollar requirement of $7,220,080. This forecast is based on historical usage data during a recent 12-month period. Based on the recent 12-month usage data, one hundred twenty nine (129) of the total three hundred three (303) line items account for 80.18% ($5,789,584) of the total volume in sales $7,220,080 in the MMESOs and are procurement significant. The top high volume usage lines for this project are shown in the Technical/Company Requirements below. C. Instructions to Vendors A vendor interested in participating in this standardization initiative will provide an initial response to the FBO-posted RFIAQ to Ricardo Orias, MMESO West Team Leader, ricardo.orias.ctr@med.navy.mil and Ms. Cheryl Janus, Clinical Analyst, cheryl.janus.ctr@med.navy.mil. The vendor's initial responses will include detailed information requested in the technical/company requirements listed in the FBO RFIAQ and must also include: (1) Company name and address; (2) Company Point of Contact (POC) (Name and Phone Number, Fax Number, and E-mail address); and (3) Identification of the RFIAQ to which the vendor is responding. Due to the potential for email to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the MMESO West that their initial submissions, quote and literature arrived at the MMESO West via email. Each submitting vendor is advised to confirm receipt, allowing adequate time for resubmission before the due date / time, should a problem occur with the first submission. Vendor should complete and submit the attached document. A vendor who cannot open the attachments, may contact the POC as noted in the FBO RFIAQ and a copy will be provided via an alternate method (fax, email or hard copy). Vendors that do not meet the deadline of COB 5:00PM Pacific Standard Time (PST) on the date listed for closing will be disqualified from further consideration in the standardization initiative. D. Source Selection Procedures The MMESO Joint Product Review Board (JPRB) will serve as the forum for clinical recommendations for product selection, seeking and evaluating opportunities for committed volume purchase agreements, and coordinating logistics efforts in support of DoD Components. The boards are chaired by Designated Senior Logisticians (DSLs) and co-chaired by Designated Senior Clinicians (DSCs) in the MMESO AORs and include clinicians and logisticians for MTFs within each MMESO. The Clinical Advisory Committee (CAC) members are the deciding officials for this initiative. Vendor quotes should contain the vendor's best discounts off of the vendor's DAPA pricing based on committed volume of 80% of the total requirements of the MTFs in the MMESOs. The MMESO West reserves the right to conduct discussions and request revised quotes, if determined necessary. Phase I Technical / Company Evaluation The MMESO CPT will review the responses from the vendors and determine which vendors meet the technical/company requirements. A vendor must meet the technical requirements for continued consideration in this initiative. Failure to provide any requested information or meet any of the technical requirements will disqualify the vendor from further consideration. A vendor who meets the following technical/company requirements will be qualified and invited to participate in the clinical/performance selection process and will be requested to submit products for testing and their best price discount quotes via an e-mail communication. All communications of significant acquisition milestones (such as invitations to participate or notices of disqualification) should be digitally signed. Technical/Company Requirements During the pre-source selection procedures, the CPT approved the company/technical requirements outlined below. The five (5) requirements below must be answered with the vendor's initial submittal and required documents by the response date stated in the FBO announcement. A vendor who does not meet these requirements or who does not submit documentation to support these requirements with initial submittal will be disqualified in Phase I. 1. Vendor must provide a complete line of disposable Gloves, Surgical products. a. At a minimum the vendor must provide Gloves, Surgical products that are: sterile, synthetic, latex polymer, powder free, available in a full line of sizes to include Sizes 6, 7, 7 ½, 8, and 8 ½; and, be packaged as a pair (Right and Left hand), and have tabbed flap packaging which allows for presentation to a sterile field, and will include at a minimum: LATEX POLYMER - GLOVE SURGICAL STERILE LATEX POLYMER COATED POWDER FREE NEOPRENE POLYMER - GLOVE SURGICAL STERILE SYNTHETIC NEOPRENE - POLYMER COATED POWDER FREE POLYISOPRENE - GLOVE SURGICAL STERILE SYNTHETIC POLYISOPRENE POWDER-FREE *Operational usage items are included in this list of Gloves, Surgical b. Vendor must provide a complete itemized list of products supplied (manufactured and/or distributed by brands) via Microsoft Excel spread sheet, and a product catalog and literature, in response to this RFIAQ. Vendors are required to supply all items in all sizes and styles. 2. Vendor must have a DAPA or be in the process of applying for a DAPA number for the Gloves, Surgical. Vendor must provide the DAPA number or provide documentation the DAPA number has been applied for. 3. Vendor must have or be in the process of obtaining separate agreements with the current Med/Surg Prime Vendors for each MMESO AOR, i.e. Cardinal Health and Owens & Minor for Gloves, Surgical. 4. Vendor will be required to submit discounts off of DAPA for all products included in this standardization initiative when pricing is requested in Phase III. Where lower FSS prices are available, DAPA holders are required by previous agreement to provide the FSS price as the DAPA price. A vendor shall not quote FSS prices as the discounted price for purposes of this standardization initiative. A vendor who does not provide discounts off DAPA in Phase III for all products will be disqualified. 5. Vendor must indicate country from which each line item is an end product, IAW Trade Agreements Act. Vendors having existing DAPA numbers must also ensure that all DAPA line items/end products in the subject product line list the proper Trade Agreements Act country in the DAPA Management System. Phase II Clinical Performance Evaluation 1. Following acceptability of the technical/company requirements, the MMESO West, on behalf of the CPT, will request product sample sets from the product group to be sent to the specific CPT members at the participating MTFs. Vendor will be given 30 calendar days from the issue of the notice in which to deliver the product samples for clinical evaluation in Phase II. Product samples must be shipped no later than fourteen (14) calendar days after issue of notice, and arrive at the designated addresses for each MTF by 5:00PM local time before the 30th calendar day. Vendor must be able to deliver product literature, training materials and evaluation samples as requested to the MMESO Pacific via FedEx or UPS AND to the MMESO Europe via United States Postal Service (USPS) Express Mail AND throughout the United States by selected shipping method when requested in Phase II. Vendor must send the MMESO West verification regarding the shipment of literature and samples. This information will include the date of shipment, final delivery date, tracking numbers and the carrier used by the vendor. Vendor will provide only the following no cost product samples for clinical/performance evaluation. Unused samples will not be returned. One (1) box each of at least 50 pairs of sterile gloves listed below are to be provided as samples to each of the evaluation sites as identified in the letter of invitation. GLOVE SURGICAL STERILE SYNTHETIC NEOPRENE - POLYMER COATED POWDER FREE, 7.5 GLOVE SURGICAL STERILE SYNTHETIC NEOPRENE - POLYMER COATED POWDER FREE, 8 GLOVE SURGICAL STERILE SYNTHETIC POLYISOPRENE POWDER-FREE, 7.5 GLOVE SURGICAL STERILE SYNTHETIC POLYISOPRENE POWDER-FREE, 8 Each evaluator will evaluate each product sample from each vendor against the established requirements. A trial will consist of evaluating sample products from a single vendor, evaluated against the requirements and recorded on a single evaluation form per vendor. Each evaluator will evaluate or trial each participating vendor's product line. The clinical/performance acceptability evaluation period will last for fourteen (14) calendar days. The acceptability evaluation responses will be in a Likert scale format with a one (1) through five (5) scoring range. The scale descriptors are: one (1) Completely Unacceptable, two (2) Overwhelmingly Unacceptable, three (3) Partially Unacceptable, four (4) Acceptable, and five (5) Highly Acceptable. The MMESO JPRB has established a 4.0 as the Clinically Preferred threshold of products for standardization. A vendor scoring below the clinically preferred threshold will be disqualified from selection for this standardization initiative. A vendor who has been disqualified will be notified in writing upon completion of the standardization selection. Of those vendors that are qualified as clinically preferred, selection will be based on best price. Clinical / performance acceptability evaluations by the participating CPT facilities will be tabulated resulting in one score per participating MMESO per vendor. The participating MMESOs' scores by vendor will then be combined resulting in one final vendor performance evaluation score. All clinical/performance acceptability evaluations will be tabulated by the MMESO West and results will be forwarded to the MMESO CPT for final review. There will be approximately nineteen (19) MTFs enterprise wide that will be evaluating products. Clinical/Performance Requirements During the acquisition planning process, the CPT approved the clinical/performance acceptability requirements outlined below. 1. CFR 1910.138, 2008; ISO 13485 / ISO 9000. The surgical glove can be donned without tearing or creating holes in the cuff, palm area or the finger area. No tears, separation of materials or holes should occur during the donning activity. 2. ISO 13485 / ISO 9000; CFR 1910.138, 2008. The surgical glove allows for optimal dexterity, flexibility and tactile sensation. The surgical glove must not have any restriction of fingers and hand flexibility; the grasping of an instrument should be performed without effort; no interference in the tactile sensation of instruments and all surgical site tissue(s) should occur. 3. ISO 13485 / ISO 9000; CFR 1910.138., 2008. The surgical glove cuff will have a non-restrictive fit, adequate length and placement memory. The surgical glove must not have any restriction of the wrist movement, slippage of the cuff toward the wrist or gaps between the cuff and the surgical gown sleeve. 4. ISO 13485 / ISO 9000; CFR 1910.138, 2008. The surgical glove will support the gripping of both wet and dry instrumentation, all supplies and equipment used in the direct surgical setting. The surgical glove should allow the clinician to grasp/grip a wet or dry instrument (or any wet or dry item on the sterile field) and not have these items slip or fall out of the clinician's grasp. 5. NPSG 07.05.01; ISO 9001 2008; ISO 13485 / ISO 9000; CFR 1910.138, 2008. The surgical glove will maintain a barrier without leakage. The surgical glove must remain intact, at all times, maintaining the barrier between the clinician's skin surface and the surgical site/sterile field, to avoid any contamination to the patient or of the surgical sterile field. Failure of maintaining this barrier can result in a surgical site acquired infection to the patient and be very costly to the facility in terms of a negative patient outcome and the cost of replacing many if not all items on the surgical field. No leakage or evidence of fluids/materials seeping under the glove surface onto the clinician's skin surface should occur. 6. ISO 13485 / ISO 9000; ISO 9001 2008; CFR 1910.138, 2008. The surgical glove will be non-irritating to the clinician's skin. No evidence of a rash, reddening of the hand, fingers or wrist area, no itching, no breaks in the skin, no sensation of burning of the skin surfaces. The surgical glove must not result in evidence of a rash, reddening of the hand, fingers or wrist area, no itching, no breaks in the skin, no sensation of burning of the skin surfaces under normal wearing conditions. 7. ISO 13485 / ISO 9000; ISO 9001 2008; CFR 1910.138, 2008. The surgical glove will not have any odor. A glove with an offensive odor can elicit an olfactory reaction or discomfort to the clinician. No odor should be emitted from the surgical glove. 8. OSHA 29 CFR 1910.1030(d) (3); ISO 13485 / ISO 9000/9001, 2008. The size, type and expiration date of the surgical gloves is clearly identifiable on the package. Illegible print or inadequate information can result in wastage and loss of efficiency to the clinician because the clinician would have to re-glove. The size, type and expiration date of the surgical glove will be clearly identifiable on the package. Phase III Pricing Analysis Upon completion of the Phase I - Technical/Company Requirements, a vendor who is found technically acceptable will be qualified / invited to provide product samples and price discount quotes concurrently. A vendor will be given 30 calendar days from the date of pricing requests to submit IA pricing quotes in a prescribed electronic spreadsheet format, based upon the requirements of the MMESOs. Pricing will be submitted to MMESO West and must be received by 5:00PM PST, thirty (30) calendar days after the issue date of the vendor notice to submit best price quotes. Vendor quotes should contain the vendor's best product matches for the specific products requested in this announcement. Vendor quotes should contain the vendor's best discounts off of the vendor's DAPA pricing for the products identified in this announcement (based on committed volume of 80% of the total requirements of the MTFs in the MMESOs). Price will be analyzed based on the projected Aggregate Post-Standardization costs for each vendor. Aggregate Post-Standardization Cost will be calculated for each vendor by applying the vendor's offered prices to the anticipated annual usage of the enterprise. Unmatched items will be represented in the Post-Standardization Cost at a baseline non-discounted price (current DAPA price of product with highest procurement). Among the products and sources that were determined to be clinically preferred, the best price Aggregate Post-Standardization Cost will be selected.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DLA/J3/DSCP-M/MW-1106-50_Gloves_Surgical /listing.html)
- Place of Performance
- Address: Medical Materiel Enterprise Standardization Office (MMESO) West, 34960 Bob Wilson Dr., San Diego, California, 92134, United States
- Zip Code: 92134
- Zip Code: 92134
- Record
- SN02632070-W 20111203/111201235218-11c8ff74ee414ac1defa27978d2459c8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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