MODIFICATION
R -- USPSC - Senior Disaster Operations Specialist - Solicitation 1
- Notice Date
- 11/9/2011
- Notice Type
- Modification/Amendment
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
- ZIP Code
- 20523
- Solicitation Number
- SOL-OFDA-11-000032
- Archive Date
- 8/31/2012
- Point of Contact
- Jeffrey Gilleo, Phone: 2026619366, Amanda Kitch, Phone: 2026619349
- E-Mail Address
-
jgilleo@usaid.gov, akitch@usaid.gov
(jgilleo@usaid.gov, akitch@usaid.gov)
- Small Business Set-Aside
- N/A
- Description
- Modified solicitation for SOL-OFDA-11-000032. NOTE: The purpose of this amendment is to clarify the meaning of one of the education/experience requirements. The minimum requirements, themselves, have not changed. There are no other changes to the solicitation. SOLICITATION NUMBER: SOL-OFDA-11-000032 ISSUANCE DATE: August 16, 2011 CLOSING DATE: August 16, 2012, 5:00 p.m. EDT Open and Continuous Announcement SUBJECT: Solicitation for U.S. Personal Service Contractor for a Senior Disaster Operations Specialist (Multiple Positions) in Washington, D.C. Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Senior Disaster Operations Specialist under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: • Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. • Supplemental document specifically addressing the six (6) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: srdos@globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Amanda Kitch or Jeff Gilleo Telephone Number: (202) 661-9349 or (202) 661-9366 E-Mail Address: srdos@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Sincerely, Lance Butler III, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Senior Disaster Operations Specialist (Multiple Positions, Open and Continuous Announcement) 1. SOLICITATION NO.: SOL-OFDA-11-000032 2. ISSUANCE DATE: August 16, 2011 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: August 16, 2012, 5:00 pm EDT This announcement is open and continuous until August 16, 2012, although selections may be made in advance of that date. NOTE: It is OFDA's intent to contract with multiple Personal Service Contractors (PSCs) under this solicitation. All applications received on or before the following dates: September 16, 2011, 5:00pm EDT December 16, 2011, 5:00pm EST April 16, 2012, 5:00pm EDT August 16, 2012, 5:00pm EDT will be reviewed for the number of available positions on that date. A candidate not contracted with during an earlier period is required to reapply for additional positions available in subsequent review periods. Applications will be reviewed for all available positions under this solicitation subsequent to the date of receipt. This announcement may close at any time once all positions are filled. 4. POSITION TITLE: Senior Disaster Operations Specialist 5. MARKET VALUE: GS-13 equivalent ($89,033 - $115,742 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: One year, with four one-year options 7. PLACE OF PERFORMANCE: Washington, D.C. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including the United Nations agencies, and to other partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and man-made disaster situations. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed. OFDA's Office of the Director is responsible for management of OFDA's strategic relationship with international organizations and non-governmental organizations, leading external coordination efforts with traditional and non-traditional donors, leading efforts in humanitarian policy and humanitarian architecture work, setting the strategic direction for OFDA's work with multi-lateral organizations, and establishing OFDA policy on a range of humanitarian issues and managing global programs. INTRODUCTION Senior Disaster Operations Specialists (SDOSs) play a central role in the U.S. Government's (USG's) disaster response, humanitarian assistance, and disaster risk reduction programs. They assist in developing response strategies, in managing all aspects of grants for humanitarian donor organizations, and in preparing talking points, information products, and briefing material. They manage complex portfolios consisting of one or several countries with multiple and sometimes competing priorities, and are members of regionally focused humanitarian response teams consisting of Disaster Operations Specialists (DOSs), a Regional Coordinator, Information Officers, and Technical Specialists. The SDOS provides technical guidance and mentoring to DOSs and serves as a focal point for program-related planning efforts. SDOSs are part of the Disaster Response Team (DRT) within DRM. This team consists of five regional groups, each covering the following areas: Europe, the Middle East and Central Asia (EMCA), Asia and the Pacific, Latin America and the Caribbean (ASIA/LAC), Southern, Western and Northern Africa (SWAN), East and Central Africa (ECA) and Sudan. Each regional group is managed by a Regional Coordinator. SDOSs demonstrate a mastery of a regional area of specialization, extensive knowledge in a wide range of humanitarian concepts, principles, and practices with demonstrated ability to apply this knowledge in to difficult and complex work in environments. The SDOS must also have an expertise in USG assistance award management from the USG perspective, including the ability to apply this expertise to developing recommendations to resolve complex issues. OBJECTIVE DRM requires the services of additional Senior Disaster Operations Specialists to enhance its capability to manage its portfolios and effectively respond to international crises and disasters. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Senior Disaster Operations Specialist will assist DRT with planning, implementing, and managing disaster response and disaster risk reduction interventions through the following: General Duties and Responsibilities: • Provide training and mentoring to less experienced Disaster Operations Specialists on grant management and disaster response and mitigation issues; • Serve as a resource for program-related planning efforts to include event and scenario-based contingency planning; • Manage all aspects of the disaster response and disaster risk management project, including coordinating reviews and analysis of grant proposals, preparing documentation to expedite grant project approval, and evaluating and monitoring grant activities, both from Washington and in the assigned region of responsibility; • Serve as the regional team's representative for policy and planning efforts, as assigned by the Regional Coordinator; • Conduct periodic site visits to the assigned region of responsibility to assess the situation and meet with stakeholders; • Represent the regional team and OFDA in public and private fora of USG interagency, partners, International Organizations (IOs), and other stakeholders; • Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs, to including leadership positions that require staff management for operational and planning functions, as required; • Serve as DCHA/OFDA Duty Officer on a rotational basis. Grant Portfolio Management: • Provide training and mentoring to less experienced Disaster Operations Specialists on grant management portfolio management to include OFDA's business process, portfolio-specific budget and workload management, and post-award monitoring and management; • Serve as an Agreement Officer's Technical Representative (AOTR) for grants and cooperative agreements under portfolio of responsibility; • Interface with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA's program objectives and grant guidelines; • Prepare all documentation to obtain timely grant project approval. This will involve properly inputting data into Office and Agency administrative and financial tracking systems for transmittal to the Office of Acquisition and Assistance (OAA); • Track program reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input from report for feedback to grantee, and share reports with regional team members, as appropriate; • Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition; • Expedite the flow of programmatic and other documents through the clearance process. Disaster Mitigation and Response: The SDOS will be responsible monitoring threatening and incipient disasters and reviewing, administrating, and implementing emergency relief and rehabilitation programs in an assigned region of responsibility consistent with OFDA's regional/country strategy. The SDOS will be assigned a portfolio with significant complexity. In coordination with Regional Teams and Technical Assistance Group (TAG) members, the SDOS will: • Serve a primary role in the development and implementation of OFDA's regional and country-specific response and disaster risk reduction strategies. Continually review these strategies as the context evolves and recommend necessary adjustments to the Regional Coordinator; • Serve as the team's primary resource for program-related strategic forward planning efforts; • Provide training and mentoring Disaster Operations Specialists on program-related strategic planning, internal and external relationships, and OFDA-specific best practices in disaster response and disaster risk reduction; • Coordinate with regional team and TAG members, USAID regional bureaus, other DCHA offices, the Department of State, Department of Defense, other donor governments, United Nations agencies, Private Voluntary Organizations/Non-Governmental Organizations, and other IOs to develop an inclusive US response to the declared disaster; • Recommend to the Regional Coordinator policy and program options consistent with USG foreign policy objectives and provide effective and appropriate response to meet the needs of the disaster victims (or potential victims); • Ensure a timely and appropriate response to the Ambassador's disaster declaration, including reviewing Mission/Embassy recommendations for assistance, and prepare/clear appropriate guidance to the U.S. Mission/Embassy on resources and strategies to respond to the disaster situation. • Review and monitor national disaster prevention, mitigation and preparedness plans for assigned countries in collaboration with regional team. Administrative: In coordination with Regional Teams and TAG members, the SDOS will: • Provide training and mentoring to Disaster Operations Specialists on administrative functions; • Maintain standardized office files for activities that are assigned as principal responsibilities; • Attend team, office, and other meetings as assigned by the Regional Coordinator; and, when necessary, prepare summaries of these meetings; • As assigned by the Regional Coordinator, develop and execute official documents, including but not limited to, entries into the Office and Agency administrative and financial tracking systems, memos, cables, and information requests. SUPERVISORY RELATIONSHIP: The SDOS will take direction from and report to the Regional Coordinator for the assigned region of responsibility. SUPERVISORY CONTROLS: The supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and tasks to be performed. The SDOS will be responsible for planning and carrying out assignments, resolving conflicts, coordinating with others, and interpreting policy in terms of established objectives. The Senior Disaster Operations Specialist will perform the duties and responsibilities with limited guidance and supervision from the Regional Coordinator. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.) Bachelor's degree with significant study in or pertinent to the specialized field (including but not limited to international relations and political science, and disaster management) and at least seven (7) years of relevant work experience with the USG, PVO/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include progressive responsibility in determining budget levels, selecting programs for funding, and managing and evaluating funded programs in a results type framework. Experience must include at least two (2) years of working within the USG on directly managing assistance awards. Experience must include at least one (1) year of on-the-ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation. OR Master's Degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, and disaster management) and five (5) years of relevant work experience with the USG, PVO/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include progressive responsibility in determining budget levels, selecting programs for funding, and managing and evaluating funded programs in a results type framework. Experience must include at least two (2) years of working within the USG on directly managing assistance awards. Experience must include at least one (1) year of on-the-ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation. AND • Knowledge of U.S. Government budgeting processes and financial systems, or processes and systems of a similar nature • Knowledge of international humanitarian assistance programming SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; • All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; • Ability to obtain a SECRET level security clearance as provided by USAID; • Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1 Describe in detail your field or field-related experience in humanitarian, relief or emergency activities. Include your experience in monitoring threatening and incipient disasters and reviewing, administrating, and implementing emergency relief and rehabilitation programs. QRF #2 Describe your direct USG grant-related experience in detail. Please detail your knowledge of USG regulation. QRF #3 Please provide a specific example of your experience in program-related, event or scenario-based forward contingency planning. Please include your role in the planning exercise and any lessons learned. QRF #4 In 350 words or less, compose a briefing memorandum for senior level officials that describes a humanitarian situation resulting from a natural disaster and your recommended response options on the part of OFDA. Note - this must be an original composition. (Please include a word count at the end of the memo.) QRF #5 You have been asked to participate in a team reacting to a major natural disaster in the world region for which you are responsible. What key skills and traits should team members have in order to provide effective assistance? QRF #6 Please outline your unique qualifications for the Senior Disaster Operations Specialist position. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 - 10 points QRF #2 - 10 points QRF #3 - 10 points QRF #4 - 10 points QRF #5 - 5 points QRF #6 - 5 points Interview Performance - 30 points Satisfactory Professional Reference Checks - 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. A supplemental document specifically addressing the six (6) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, D.C. 20045 Via facsímile: (202) 315-3803 or (240) 465-0244 Via email: srdos@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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