Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 11, 2011 FBO #3639
DOCUMENT

V -- Conference includes lodges, meeting rooms and AV Equipment - Attachment

Notice Date

11/9/2011
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Purchasing & Contracting;1515 Poydras Street;New Orleans, LA 70112;Attn: Network 16, Contract Activity,;Suite 1100
 

Solicitation Number

VA25612Q0095
 

Response Due

11/29/2011
 

Archive Date

2/27/2012
 

Point of Contact

Gwendolyn Phillips
 

E-Mail Address

Gwendolyn.Phillips@va.gov
(Gwendolyn.Phillis@va.gov)
 

Small Business Set-Aside

N/A
 

Description

DESCRIPTION, SPECIFICATIONS, WORK STATEMENT AND REQUIREMENTS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format of Subpart 12.6, using Federal Acquisition Regulation, Part 13, Simplified Acquisition Procedures and is supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are requested in response to this announcement, as a written solicitation will not be issued. Solicitation Number VA-256-12-Q-0095 is being issued as Request for Quotes.. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-52. This requirement is being issued on an unrestricted basis, under NAICS Code 721110, Size Standard $30,000,000. Interested parties must quote on all line items. Partial quotes will not be accepted. Only one (1) award of a firm fixed price requirements contract will be made as result of this combined synopsis/solicitation. 1.REQUIREMENTS The Department of Veterans Affairs' Office of Research & Development (ORD), Health Services Research and Development Service (HSR&D) requires hotel accommodations, conference meeting rooms, audio visual equipment, parking and catering services in support of the upcoming HSR&D Scientific Merit Review Board Meeting scheduled to be held in New Orleans, Louisiana from March 6 - 8, 2012. The location of the property must be within the Central Business District/Convention Center area of New Orleans, Louisiana. The location shall be easily accessible to a variety of fast food or eat-in restaurants, retail shops, cleaners, attractions, banks, and several available types of public transportation within the immediate vicinity of the building. The facility must have a 3 Diamond AAA rating or better (according to the AAA Diamond Ratings System). The Government will only pay for actual rooms used. To be eligible for award under this solicitation, the hotel facility shall be listed with its current status on the Central Contractor Register (www.ccr.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (ww.usfa.fema.gov/hotel/search.cfm). Offerors proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.). Hotel must be able to accommodate any special requirements associated with the aforementioned acts. Additionally, contractor must comply with Department of Veterans Affairs Informational Letter (IL) 90-01-9 dated Sept. 5, 2001. Additionally, contractor must comply with Department of Veterans Affairs Informational Letter (IL) 90-01-9, dated Sept. 5, 2001. All offers must either be accompanied by Representations and Certifications or the offeror must be currently registered in ORCA at website https://orca.bpn.gov/. 2.ARRIVALS AND DEPARTURES The arrival/departure schedule is defined below: ?Arrivals:Some arrivals (staff and attendees) on Sunday, March 4, 2012 ?Arrivals:Some attendee arrivals on Monday, March 5, 2012, with majority on Tuesday, March 6, 2012. ?Departures:Few attendee departures on Wednesday, March 7, 2012 with majority on Thursday, March 8, 2012 ?Departures:Remaining attendee/staff departures on Friday, March 9, 2012 3.GUESTROOM BLOCK The Contractor shall reserve the appropriate number of non-smoking guestrooms as indicated below. The Government Per Diem rate is required for all guestrooms. Rooms provided for lodging shall be private rooms with adequate toilet facilities. The SLVHCS reserves the right to conduct an on-site inspection of offered facilities. Each attendee is responsible for scheduling their own reservations and rendering payment for reservations and all associated charges. Guest Room Block Sun 03/04Mon 03/05Tues 03/06Wed 03/07Thurs 03/08 Standard345185150100 Total Room Nights Blocked: 483 The Total Room Nights are Cumulative based on the breakdown above, with the peak night of sleeping rooms required on Tuesday, March 6 of 185. Total sleeping rooms required over the 5 day period are 483. 4.GOVERNMENT PER DIEM RATES The Contractor shall offer the prevailing Government Per Diem, currently $135.00 on all guestrooms in the reserved block. The "cut-off date" for reservation requests at the Government Per Diem rate shall be February 15, 2012. The facility must have a 3 Diamond AAA rating or better (according to the AAA Diamond Ratings System). The Government will only pay for actual rooms used. The Government is not responsible for long-distance phone calls, movie rentals, internet fees and room service charges. The VA will be providing a Government laptop for purposes of hooking up to the Contractor provided projector. The necessary cables will be needed for the Government laptop to be hooked up. 5. MEETING/ BANQUET SPACE Must be Available from 7:00 AM - 6:00 PM in all Breakout Rooms each day, with the exception of the General Session Meeting Space which must be available from 5:30 PM - 8:00 PM Tuesday, March 6, 2012 and the Office Space and Career Development Award (CDA) Meeting Rooms are requested to have a 24 hr hold The Contractor shall provide meeting/banquet space (request rooms to be located on same floor and contiguously) in accordance with the agenda below. Meeting space smaller than 1000 square feet is not acceptable. It is required that the CDA meeting room have a 24 hr hold from March 6 - 7, 2012; the Staff Office be held over March 6 - 8, 2012; and the Health Services Research (HSR) meeting rooms have a 24 hr hold from March 7 - 8, 2012. Meetings will be held simultaneously on all three days. Restrooms must be located on the same floor as the meeting rooms. Tuesday, March 6, 2012 "6 meeting rooms: 1 for Nursing Research Initiative (NRI) Review -10 people (U-shape w/- 2 people per 6ft table) and observer table by door for 3 people (1-6ft table w/3 chairs); 1 for CDA Review-25 people (hollow square w/ - 2 people per 6 ft table) and observer table by door for 3 people; 1 for Director and Chairs Meeting-10-12 people (round or board room table); and 1 meeting/board room for staff office set conference for 5 people (need to be able to lock) "Space for 2 refreshment breaks (7:00AM - 9:00AM and 3:00PM - 3:30PM) set with 3-5 cocktail rounds/4 chairs each for 55 people or available pre-set hotel lounge furniture. "1 meeting room for lunch buffet - reviewers may return to meeting rooms or sit in separate lunch room at 6 rounds of 10 each, for 55 people, 12:00N - 1:00PM; "Foyer space for Reviewer Check-in outside of HSR Review Group meeting rooms; 3-6 ft tables w/3 chairs, 6:00AM-12:00AM "Opening General Session meeting room with coffee reception (auditorium style set-up for 150 people with center aisle) from 5:30PM - 8:00PM "Foyer space for Reviewer Check-in outside of Opening Session meeting room; 3-6 ft tables w/5 chairs, 5:00PM - 8:00PM. Wednesday, March 7, 2012 "8 meeting rooms: 1 for CDA Review - 25 people (hollow square w/2 people per 6 ft table) and observer table by door for 3 people (1-6ft table w/3chairs); 6 for HSR Review groups (1-6) - up to 25 people each ("U"/open square set-up w/2 people per 6 ft table) and observer table by door for 3 people; and 1 meeting/board room for staff office for 5 people "Space for 2 refreshment breaks (7:00AM - 9:00AM and 3:00PM - 3:30PM) set with 3-5 cocktail rounds/4 chairs each or available pre-set hotel lounge furniture, for 175 people. "1 meeting room for lunch buffet and seated luncheon (18 rounds of 10 for 175 people), 12:00N - 1:00PM "Foyer space for Reviewer Check-in outside of HSR Review Group meeting rooms; 3-6 ft tables w/3 chairs, 6:00AM - 12:00AM Thursday, March 8, 2012 "7 meeting rooms: 6 for HSR Review groups (1-6) - up to 25 people each ("U"/open square set-up w/2 people per 6 ft table) and observer table by door for 3 people; and 1 meeting/board room for staff office for 5 people, 6:00AM - 5:00PM "Space for 1 refreshment break (7:00AM - 9:00AM) set with 3-5 cocktail rounds/4 chairs each or available pre-set hotel lounge furniture, for 165 people. "Foyer Space for BOXED "to go" Lunch (12:00N - 1:00PM, for 165 people) "Foyer space for Reviewer Check-in outside of HSR Review Group meeting rooms; 3-6 ft tables w/3 chairs, 6:00AM - 12:00AM 6. FOOD AND BEVERAGE The Contractor shall provide food and beverage per the schedule below. Food and beverage selections shall be made by the Contracting Officers Technical Representative (COTR) and arranged with the Contractor. The Contractor shall submit menu(s) along with the proposal for selection of food and beverages. Tuesday, March 6, 2012 "All day coffee and hot herbal tea Refresh "AM break for an estimated 55 attendees (light refreshments both sugar and non-sugar options and protein option) "Buffet lunch for an estimated 55 attendees "PM refreshment break for an estimated 55 attendees (serve dessert from lunch) "Coffee Reception for an estimated 150 attendees (light hot/cold hors d'ouvres, sugar and non-sugar items, coffee, tea, juices) Wednesday, March 7, 2012 "All day coffee and hot herbal tea "AM break for an estimated 175 attendees (light refreshments both sugar and non-sugar options and protein option) "Buffet lunch for an estimated 175 attendees (seated) "PM refreshment break for an estimated 175 attendees (serve dessert from lunch) Thursday, March 8, 2012 "All day coffee and hot herbal tea "AM break for an estimated 165 attendees (light refreshments both sugar and non-sugar options and protein option) "BOXED "to go" Lunch for an estimated 165 attendees 7. AUDIO AND VISUAL EQUIPMENT The Contractor shall provide Audio Visual (AV) equipment for each meeting room on all days for the duration of the meeting. On-Site AV support vendor is required. All meeting rooms must be equipped for wireless internet service to support all participants (up to 175 people online at the same time) and one hardwire internet connection in each room. AV equipment requirements are as follows: Tuesday, March 6, 2012 - Meeting Rooms for NRI, CDA, Staff Office "One (1) LCD Projector (NRI) "One (1) Screen (NRI) "Two (2) 8 to 16 channel audio mixers (NRI, CDA) "Seventeen (17) Table microphones (push to talk, if available) (NRI, CDA) "Fifteen (15) AC Power strips (multiple plug-ins per strip) (NRI, CDA, Staff Office) "Two (2) Speaker phones (+ long distance phone lines) (NRI, CDA) "Wireless Internet access for all meeting participants (approx 55 people) and one hardwire Internet connection in each room = 3 (NRI,CDA) and in Staff Office Tuesday, March 6, 2012 - Opening General Session "One (1) LCD Projector "One (1) 9" x 12" Screen "One (1) Podium with microphone set on riser "One (1) AC Power strip @ podium (multiple plug-ins per strip) "One (1) Hardwire Internet connection @ podium Wednesday, March 7, 2012 - Meeting Rooms for CDA, HSRs 1-6 and Staff Office "Six (6) LCD Projectors (HSRs) "Six (6) Screens (HSRs) "Seven (7) 8 to 16 channel audio mixers (CDA, HSRs 1-6) "Up to eighty-four (84) Tabletop microphones (push to talk if available) (CDA, HSRs 1-6) "Up to sixty-four (64) AC Power strips (multiple plug-ins per strip) (CDA, HSRs 1-6, Staff Office) "Seven (7) Speaker phones (+long distance phone lines) (CDA, HSRs 1-6) "Wireless Internet access for all meeting participants (approx 175 people) and one hardwire Internet connection in each room = 8 (CDA, HSRs 1-6) and in Staff Office Thursday, March 8, 2012 - Meeting Rooms for HSRs 1-6 and Staff Office "Six (6) LCD Projectors (HSRs 1-6) "Six (6) Screens (HSRs 1-6) "Six (6) 8 to 16 channel audio mixers (HSRs 1-6) "Up to seventy-two (72) Tabletop microphones (push to talk if available) (HSRs 1-6) "Up to fifty-five (55) AC Power strips (multiple plug-ins per strip) (HSRs 1-6, Staff Office) "Six (6) Speaker phones (+long distance phone lines) (HSRs 1-6) "Wireless Internet access for all meeting participants (approx 150 people) and one hardwire Internet connection in each room = 7 (HSRs 1-6) and in Staff Office 8. STAFF/BUSINESS OFFICE The Contractor shall provide a staff office meeting room in the vicinity of the other meeting rooms with conference set (or large round/boardroom table) for 5 people, a computer and laser printer (software Microsoft Word, PowerPoint, & Excel, and internet access- wireless and hardwire, 1 AC power strip) for all three (3) days of the conference. The office/area must be equipped with one (1) hardwire internet connection and wireless Internet access and must have keyed entrance so room can be locked. 9. BULK SHREDDING The Contractor shall provide One (1) 65-gallon (approximately) shred bin, available to facilitate collection of sensitive material for shredding. The shredder bin will be located and secured in the Staff/Business office. The Shredder Bin will be located in the Staff Office of which only the SMRB Program Coordinator and SMRB Meeting Coordinator will have access. Materials to be shredder will be picked up by the SMRB Program Coordinator and/or SMRB Meeting Planner on a daily basis and shredded. They will then oversee the removal of shredded materials from the host hotel on the final day of the Conference. 10. BILLING Participants will pay for guest rooms and incidental charges. Department of Veterans Affairs Employees should be tax exempt from State and Local taxation. All other charges will be on a master account 1. AUTHORITY OF GOVERNMENT PERSONNEL a. The Southeast Louisiana Veterans Healthcare Systems' Contracting Officer is the only person authorized to bind the U.S. Government, and then only to the extent of the authority invested in him/her by appointment. He/She is responsible for the contractor's compliance with all the terms and conditions of the contract. b. The Contracting Officer's Technical Representative (COTR) is responsible for the inspection of the work called for in the contract schedule, including related specifications and contract terms regarding on-site work requirements. The COTR is designated as COTR for the purpose of technical supervision and acceptance. Pursuant to the delegation of authority he does not have the authority to make changes to the contract in amount or time. SCHEDULE OF SUPPLIES AND SERVICES (SOSS) Provide hotel accommodations, conference meeting and banquet rooms, audio visual equipment and catering services and parking in support of the Health Services Research and Development Service (HSR&D) Scientific Merit Review Board Meeting scheduled in New Orleans, LA, March 6 - 8, 2012. NOTE: QUANTITIES ARE ESTIMATES ONLY. THE RESULTING CONTRACT SHALL THEREFORE BE BASED ON THE ESTIMATED QUANTITIES AND NO PRECISE DETERMINATION OF USAGE CAN BE MADE BY THE DEPARTMENT OF VETERANS AFFAIRS. TUESDAY, MARCH 6, 2012 ITEM #DESCRIPTIONEST. QUANTITYCOST PER UNIT TOTAL EST. COSTTIME OF EVENT CLIN 001MEETING AND BANQUET SPACE (NRI, CDA, DIR & CHAIRS, BUFFET LUNCH, OPENING SESSION, STAFF OFFICE)6EACHNRI 7:00AM - 6:00PM CDA 7:00AM (24 HR HOLD), DIR & CHAIRS 4:30PM - 5:30PM, LUNCH 12:00N - 1:00PM, OPENING SESSION 5:30PM - 8:00PM, STAFF OFFICE (24 HR HOLD) CLIN 002MORNING BREAK AND 2 REFRESHMENT BREAKS (AM AND PM) PACKAGE W/ALL DAY REFRESH55P IN AM 55P IN PMEACH7:00AM - 8:00AM ALL DAY COFFEE REFRESH AM BREAK 10:00AM - 10:30AM PM BREAK 3:00PM - 3:30PM CLIN 003BUFFET LUNCHEON 55PEACH12:00N - 1:00PM CLIN 004OPENING GENERAL/COFFEE RECEPTION150PEACH5:30PM - 8:00PM CLIN 005TABLETOP MICROPHONES (WIRED) (NRI - 5, CDA - 12)17EACH7:00AM - 6:00PM, 24 HR HOLD CDA CLIN 006PODIUM WITH MICROPHONE ON STAGE (OPENING SESSION)1EACH5:30PM- 8:00PM CLIN 007AC POWER STRIPS (NRI - 4, CDA - 9, OPENING - 1, STAFF OFFICE - 1)15EACH7:00AM - 6:00PM, 5:30PM - 8:00PM OPENING, 24 HR HOLD CDA AND STAFF OFFICE CLIN 0088 TO16 CHANNEL AUDIO MIXERS (NRI - 1, CDA - 1)2EACH7:00AM - 6:00PM, 24 HR HOLD CDA CLIN 009LCD PROJECTORS PACKAGE (NRI - 1, OPENING - 1)2EACH7:00AM - 6:00PM, 5:30PM - 8:00PM OPENING CLIN 010SCREENS (NRI - 1, OPENING - 1)2EACH7:00AM - 6:00PM, 5:30PM - 8:00PM OPENING CLIN 011 SPEAKER PHONE W/OUTSIDE LINE (NRI - 1, CDA - 1)2EACH7:00AM - 6:00PM, 24 HR HOLD CDA CLIN 012WIRELESS INTERNET ACCESS FOR ALL MEETING PARTICIPANTS AND 1 HARD-WIRE INTERNET CONNECTION IN EACH MEETING ROOM AND IN STAFF OFFICE. (NRI, CDA, STAFF OFFICE) HARDWIRE INTERNET ACCESS AT PODIUMAPPROX 55P ON WIRELESS AND 4 HARDWIREEACH 7:00AM - 6:00PM, 24 HR HOLD CDA AND STAFF OFFICE CLIN 01365 GALLON SHREDDER BIN1EACHSEE STAFF OFFICE REQ CLIN 014COMPUTER AND PRINTER FOR STAFF OFFICE1EACHSEE STAFF OFFICE REQ CLIN 015SLEEPING ROOMSN/AINDIVIDUAL BILL/NOT ON MASTER TOTALFOR TUESDAY, MARCH 6$ WEDNESDAY, MARCH 7, 2012 ITEM #DESCRIPTIONEST. QUANTITYCOST PER UNIT TOTAL EST. COSTTIME OF EVENT CLIN 001MEETING AND BANQUET ROOMS (CDA-1, HSR (1-6)-6, AND STAFF OFFICE)8EACHCDA 7:00AM (24 HR HOLD), ALL MEETING ROOMS 7:00AM - 6:00PM, STAFF OFFICE (24 HR HOLD) CLIN 002MORNING BREAK AND 2 REFRESHMENT BREAKS (AM AND PM) PACKAGE W/ALL DAY REFRESH175P EA IN AM 175P EA IN PMEACH7:00AM - 8:00AM ALL DAY COFFEE REFRESH AM BREAK 10:00AM - 10:30AM PM BREAK 3:00PM - 3:30PM CLIN 003BUFFET LUNCHEON175PEACH12:00N - 1:00PM CLIN 004TABLETOP MICROPHONES (CDA-12, HSRS-UP TO 10 EACH)UP TO 84EACH7:00AM - 6:00PM CLIN 005AC POWER STRIPS (CDA-9, HSRS-UP TO 8, EACH)UP TO 64EACH 7:00AM - 6:00PM CLIN 0068 TO16 CHANNEL AUDIO MIXERS (CDA-1, HSRS-1 EACH)7EACH 7:00AM - 6:00PM CLIN 007LCD PROJECTORS PACKAGE (HSRS-1 EACH)6EACH 7:00AM - 6:00PM CLIN 008SCREENS (HSRS-1 EACH)6INC IN PKG 7:00AM - 6:00PM CLIN 009SPEAKER PHONE W/OUTSIDE LINE (CDA-1, HSRS-1 EACH)7EACH 7:00AM - 6:00PM CLIN 010WIRELESS INTERNET ACCESS FOR ALL MEETING PARTICIPANTS AND 1 HARD-WIRE INTERNET CONNECTION IN EACH MEETING ROOM AND IN STAFF OFFICE (CDA, HSRS, AND STAFF OFFICE)APPROX 175P ON WIRELESS AND 8 HARDWIREEACH 7:00AM - 6:00PM CLIN 01165 GALLON SHREDDER BIN1EACHSEE STAFF OFFICE REQ CLIN 012COMPUTER AND PRINTER FOR STAFF OFFICE1EACHSEE STAFF OFFICE REQ CLIN 013SLEEPING ROOMSN/AINDIVIDUAL BILL/NOT ON MASTER TOTALFOR WEDNESDAY, MARCH 7 THURSDAY, MARCH 8, 2012 ITEM #DESCRIPTIONEST. QUANTITYCOST PER UNITTOTAL EST. COSTTIME OF EVENT CLIN 001MEETING AND BANQUET ROOMS (HSR (1-6) - 6 AND STAFF OFFICE)7EACHALL MEETING ROOMS 7:00AM - 6:00PM, INCLUDING STAFF OFFICE CLIN 0021 REFRESHMENT BREAK PACKAGE (AM) 165P IN AM EACH7:00AM - 8:00AM CLIN 003BUFFET LUNCHEON - BOXED LUNCH165PEACH12:00N - 1:00PM CLIN 004TABLETOP MICROPHONES (HSRS-UP TO 10 EACH)UP TO 72EACH7:00AM - 6:00PM CLIN 005AC POWER STRIPS (HSRS-UP TO 8, EACH)UP TO 55EACH7:00AM - 6:00PM CLIN 0068 TO16 CHANNEL AUDIO MIXERS (HSRS-1 EACH)6EACH7:00AM - 6:00PM CLIN 007LCD PROJECTOR PACKAGE (HSRS-1 EACH)6EACH7:00AM - 6:00PM CLIN 008SCREENS (HSRS-1 EACH)6EACH7:00AM - 6:00PM CLIN 009SPEAKER PHONES W/OUTSIDE LINE (HSRS-1 EACH)6EACH7:00AM - 6:00PM CLIN 010WIRELESS INTERNET ACCESS FOR ALL MEETING PARTICIPANTS AND 1 HARD-WIRE INTERNET CONNECTION IN EACH MEETING ROOM AND IN STAFF OFFICE (HSRS AND STAFF OFFICE)APPROX 150P ON WIRELESS AND 7 HARDWIREEACH7:00AM - 6:00PM CLIN 01165 GALLON SHREDDER BIN1EACHSEE STAFF OFFICE REQ CLIN 012COMPUTER AND PRINTER FOR STAFF OFFICE1EACHSEE STAFF OFFICE REQ CLIN 013SLEEPING ROOMSN/AINDIVIDUAL BILL/NOT ON MASTER TOTALFOR THURSDAY, MARCH 8 GRAND TOTALMARCH 6 - 8, 2012 CLAUSES INCORPORATED BY REFERENCE: The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/ (FAR) and http://www1.va.gov/oamm/oa/ars/policyreg/vaar (VAAR); 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212-2 Evaluation -- Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical factors and past performance, when combined, are significantly more important, when compared to price. The following factors shall be used to evaluate offers: Pass / Fail Factors 1.Availability of preferred date(s)/timeframe 2.Property Available within delineated area 3.Inclusion on U.S. Fire Administration Hotel and Motel National Master List If an offer is found to fail any of the above factors their offer will not be evaluated further as the response will not be considered for award. 1. Technical Capabilities A. Location (to include relative proximity to restaurants and entertainment); B. Accommodations (to include quality and overall atmosphere of lodging, conference room space, and parking for attendees); C. Food Service Capabilities (pertaining to menus provided continental breakfast and snack); D. A/V capabilities (equipment provided in conference room space); 2. Past Performance -This factor considers the quality of the contractor's past performance services of similar nature. Prospective Contractors are asked to provide a minimum of three (3) references, to include facility name, contact person's name and telephone number and brief description of services provided. Contractor's without relevant past performance will not be evaluated favorably or unfavorably in regards to the past performance; and 3. Price---Provide an itemized proposal to include A. Overall Price - (including lodging rates, conference room rental, food cost, and A/V rental) B. Availability of per diem rates or lower discount Evaluation will be conducted in accordance with FAR Part 13, Simplified Acquisition Procedures. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. CLAUSES INCORPORATED BY REFERENCE CONTINUED: 52.212-4 Contract Terms and Conditions Commercial Items (JUNE2010); Addendum to 52.212-4 Contract Terms and Conditions Commercial Items (MAR 2009); VAAR 852.216-70 Estimated Quantities (APR 1984) 52.204-7 Central Contractor Registration (APR 2008); 13.5 ADDENDUM - ADDENDUM to FAR 52.212-5 Instructions to Offerors - Commercial Items Sub-Part 13.5 Test Program VAAR 852.203-70 Commercial Advertisting (JAN 2008) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); VAAR 852.233-71 Alternate Protest Procedure (JAN 1998); VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008); QUOTE SUBMISSION: Offerors submitting a quote in response to this combined synopsis should mail to: Southeast Louisiana Veterans Healthcare Systems, Attn: Gwendolyn Phillips, Network 16, Contract Activity, Suite 1100, 1515 Poydras Street, New Orleans, LA 70112. Please title your quote as "VA-256-12-Q-0095, Hotel Conference". Offerors are required to submit a quote addressing the evaluation factors under 52.212-2, Evaluation - Commercial Items in response to this solicitation by November 29, 2011, 4:00PM, CST. Any questions regarding this solicitation should be e-mailed to Gwendolyn.phillips@va.gov no later than 4:00 on November 17, 2011.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NOrVAMC/VAMCCO80220/VA25612Q0095/listing.html)
 

Document(s)

Attachment
 

File Name: VA-256-12-Q-0095 VA-256-12-Q-0095_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=272459&FileName=VA-256-12-Q-0095-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=272459&FileName=VA-256-12-Q-0095-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: New Orleans, LA

Zip Code: 70112
 

Record

SN02620734-W 20111111/111109234645-ec200351e7eb9e60509e79b1a0b8d4b0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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