Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 27, 2011 FBO #3624
DOCUMENT

J -- Annual and Semi-Annual Cleanng and fire protection services for grease hoods, exhaust fans and chemical storage - Attachment

Notice Date

10/25/2011
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Palo Alto Health Care System (90/NCA);3801 Miranda Ave;Palo Alto CA 94304-1207
 

ZIP Code

94304-1207
 

Solicitation Number

VA26112R0057
 

Response Due

11/14/2011
 

Archive Date

1/13/2012
 

Point of Contact

Helena Zhao
 

E-Mail Address

3-5000x65352<br
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. The solicitation number is VA-261-12-R-0057 and is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-53 and Veterans Administration Acquisition Regulation (VAAR) dated 7 Jan 2010. Only emailed requests received directly from the requester are acceptable. This solicitation is set-aside 100% for Small Business. The North American Industrial Classification System (NAICS) code is 811310 and the small business size standard is $7 million. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-53 and Veterans Administration Acquisition Regulation (VAAR) dated 7 Jan 2010. Only emailed requests received directly from the requester are acceptable. The contract requirement (Statement of Work) for this procurement is outlined in Attachment One - Final Statement of Work and all other attachments for all applicable contract requirements. Offerors responding to this announcement shall submit their proposal in accordance with FAR 52.212-1 below and offerors will be evaluated in accordance with FAR52.212-2. Submission of proposal shall include all information required in the RFP provided. Note: Prospective offerors are required to submit three separate proposals, one technical proposal, one past performance proposals and one price proposals. If all three proposals are not received, it may result in rejection or elimination of your proposal, and will not be considered for award. All questions shall be submitted in writing to Helena.zhao@va.gov no later than November 7, 2011, at 10:00AM PST. Only electronic offers will be accepted. RFP is due to Helena.zhao@va.gov 10:00AM Pacific Standard Time, November 14, 2011. Contractor shall follow FAR 52.212-1 and 52.212-2, see below when submitting proposal. See * FAR 52.237-1 Site Visit below. The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable): Base Year: December 1, 2011 - September 30, 2012 CLIN DescriptionQTYUNITUNIT PRICETOTAL 0001Annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage. 10MO Option Year One: October 1, 2012 - September 30, 2013 CLIN DescriptionQTYUNITUNIT PRICETOTAL 1001Annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage. 12MO Option Year Two: October 1, 2013 - September 30, 2014 CLIN DescriptionQTYUNITUNIT PRICETOTAL 2001Annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage. 12MO Option Year Three: October 1, 2014 - September 30, 2015 CLIN DescriptionQTYUNITUNIT PRICETOTAL 3001Annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage. 12MO Option Year Four: October 1, 2015 - September 30, 2016 CLIN DescriptionQTYUNITUNIT PRICETOTAL 4001Annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage. 12MO GRAND TOTAL: $ SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (May 2011): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (June 2011 ). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Aug 2011) For the purposes of this clause items (b) 1, 4,6,7,9,11,13,15,21,24-29, 31-32, 34,36, 40, 46 and 48, (c) 1 and 3 are considered checked and apply FAR 52.228-5 Insurance -Work on a Government Installation (Jan 1997) FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a firm fixed price contract resulting from this solicitation. FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. FAR 52.217-9 Option to Extend the Terms of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 months and 5 years. FAR 52.232-19 Availability of Funds for the Next Fiscal year (APR 1987) Funds are not presently available for performance under this contract beyond September 30, 2012. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2012, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. *FAR 52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Site visit is not mandatory but is highly recommended. Site visit will be held on Thursday, November 3, 2011 beginning at 8:15AM at Veterans Affairs Palo Alto Health Care System, Building 6RM Room C362. Contracting Officer's Technical Representative: Nicholas Tran - General Engineer and Timothy D. Flynn, Maintenance Foreman: Phone number 650-493-5000 ext 65344.After the Palo Alto tour, will proceed to Menlo Park for an estimated 10:30/10:45AM tour, and then proceed to Livermore for a 1:45PM/2:00PM tour. For Menlo Park and Livermore location and meeting place, Mr. Tran and Mr. Flynn will announce the location at the Palo Alto tour. VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) VAAR 852.233-71 Alternate Protest Procedure (JAN 1998) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) VAAR 852.273-75 Security Requirement for Unclassified Information Technology Resources (Interim-Oct 2008) VAAR 852.273-76 Electronic Invoice Submission (Interim-October 2008) FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code for this acquisition is 811310 and the small business size standard is $7Million. (b) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Submission of offers: Only electronic copy will be accepted. (1) Electronic Submissions: Offerors can email their proposals to Helena.zhao@va.gov and must have the solicitation number indicated in the Subject line. Files must be readable using Microsoft Office 2007: Word, Excel, PowerPoint, or Access. Files in Adobe* PDF Files - when scanning documents, scanner resolution should be set at least 200 dots per inch (dpi). Note that zip files are not acceptable. (2) Follow the proposal preparation instructions as given in the solicitation and prepare your response and supporting documents. Offerors must be registered in the Central Contractor Registry (CCR) and have a DUNS number. (Duns & Bradstreet) (3) Timeliness. Make note of the solicitation closing date and time listed on the first page of the solicitation. (d) Instructions for Preparation and Submission of Proposals Proposal Format and Content - Offers without the specific minimum content or not in the specified format may be judged unacceptable. The offer must have a title page identifying the offeror, the solicitation number and the contents as outlined below. To insure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient and respond directly to the requirements of the solicitation. Offerors are required to submit three separate proposals: Technical, Past Performance and Price. If all proposals are not received, it may result in rejection or elimination of your proposal, and will not be considered for award. The Government reserves the right to award any resultant contract from this solicitation with or without discussions in accordance with FAR 52.215-1. Therefore, each proposal should reflect the offerors best terms, both from a cost and technical standpoint. 1. Volume One - Technical Proposal: This volume should not exceed 10 pages total. Pages exceeding the page limitations set forth in the section will not be read or evaluated, and will be removed from the offer. 2. Volume Two - Past Performance: This volume should not exceed 5 pages. Offeror shall provide documentation for similar services that have been active within three years of proposal. Provide at least three, and not more than five, most recent and relevant references that are likely to respond to our request for information regarding your past performance. Include a point of contact who can speak in behalf of the company, the company name, address, telephone number(s), email address, contract number and dates, performance period, place of performance and description of the contract scope. 3. Volume Three - Pricing and Administrative issues shall contain the following: a. Price/Delivery Schedule shall be submitted fully completed and error free. It shall contain prices for the established Contract Line Item Numbers (CLINs) set forth in that section to include prices for the Period of Performance, contractor shall complete the price schedule above. In accordance with FAR 52.212-2(b), the Government will evaluate offers for award purposes by adding the total price for the basic requirement. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. b. FAR 52.212-3 Offerors Representations and Certifications (Reps & Certs) - shall be submitted with all blocks that apply in each certification and representation completed. FAR52.212-2 Evaluation - Commercial Items (Jan 1999) (a) Introduction: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation by evaluating the factors in paragraph (e) Evaluation Factors. (b) Submission of offers. The proposal shall consist of three separate parts as listed below. Offeror is due before or the exact time specified in this solicitation. (c) Award will be made to an offeror on the basis of the lowest priced proposal meeting the technical acceptability standard. (In accordance with FAR 15.101-2) The Government intends to award without discussion with respective offerors. Therefore, the Offeror's initial proposal should contain the best terms from a price and technical standpoint. The Government, however, reserves the rights to conduct discussion if deemed in its best interest. Furthermore, if discussions are to be conducted the Government will establish a competitive range. The competitive range shall be comprised of the most highly rated proposals, unless the range is further reduced for purposes of efficiency pursuant to FAR 15.306 (c) (2). The evaluation process shall proceed as follows: 1. Technical Acceptability: The Government's Technical Evaluation Board (TEB) shall evaluate the offeror's technical proposal on a pass/fail basis. 2. Past Performance: Offerors are required to demonstrate recent (within the last three years), successful performance under contracts (ongoing or complete) which are similar in scope, magnitude, and complexity to the subject requirement. 3. Price: Award will be made to the offeror that proposes the lowest price and is determine to be technically acceptable. (d) Procedures: All offerors will be required to prepare and submit their complete proposal submission in accordance with the proposal preparation instructions in Provision 52.212-1 of this request for proposal. Proposals and other information will be evaluated against the evaluation criteria stated in this provision (e) EVALUATION APPROACH 1. TECHNICAL: (i) Assessment: The offeror's proposal shall, as a minimum, address each of the technical proposal criteria as they apply to the SOW. During evaluations of each proposal, the Government will assess each area of the Technical Proposal to ensure the offeror meets or exceeds the standards of the contract. The Government will evaluate the technical proposal based on the evaluation criteria described in Section A through B below, which are tailored to specific principal tasks in the SOW. The Government will infer from the offeror's responses to these specified evaluation criteria the offeror's capability to perform to the requirements of the entire SOW. In order to be considered for award, the offeror must demonstrate the ability to provide adequate and qualified staff and expertise to satisfy the statement of work requirements by describing or providing the information requested below: The evaluation of the technical proposal will consider the following: A) Provide C-16 License and certification from Ansual and related Automatic Fire Control Systems. B) Certification from International Kitchen Exhaust Cleaning Association (IKECA) or equivalent association exhaust cleaning specialists (CECS) or document compliance of all NFPA 96 2011 (or latest) grease hood cleaning qualifications and certifications 2. PAST PERFORMANCE: (i) Factor Assessment: The purpose of Past Performance evaluation is to assess the degree of confidence the Government will have in an Offeror's ability to provide services that meet customer needs. The Past Performance evaluation will assess how relevant the Offeror's contracts on previous efforts of similar size and scope to this acquisition have been rated by their customers. The evaluation will focus on and target performance that is relevant to the principal tasks of the SOW, (i.e. providing annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage sheds). More recent and relevant performance will have a greater impact on the performance confidence assessment than less recent and/or less relevant effort. A performance confidence rating will be assigned based on the offeror's ability to perform the requirements of this solicitation (ii) Description of factor: (A) The Government will conduct a past performance review of each competitive offeror. Evaluations will be based on present and past performance information provided by the Offeror and gathered from various sources. In addition to the information provided by the Offeror's customers, the Government reserves the right to use data obtained from other Government and commercial sources. (B) Recent: A contract is considered recent when performance of the effort is ongoing or has been completed within the past 3 years. Current performance will have a greater impact in the confidence assessment than less recent performance. (C) Relevancy: The government will perform an independent determination of data relevancy, provided or obtained. The main assessment of relevancy focuses on capability and magnitude. Capability assesses whether the work being performed in the reference is similar to the work in our requirement. Magnitude defines whether the amount of work in the reference is similar to the amount of work in our requirement. An effort is considered relevant when there is a logical connection with document destruction services. The scope of past performance information in value and size shall also be considered in determining relevancy. More relevant performance will have a greater impact on the confidence assessment than less relevant effort. (D) Performance: The government will perform an independent determination for each contract reference, provided or obtained. (iii) A lack of relevant past performance information shall be rated as an unknown performance risk, having no positive or negative significance. A strong record of relevant or semi-relevant past performance may be considered more advantageous to the Government than a "Neutral/Unknown confidence" rating. Likewise, a more relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record of favorable performance. (v) Where the performance record indicates performance problems, the Government will consider the number and severity of the problems. The Government will also consider the appropriateness and effectiveness of any corrective actions taken (not just planned or promised) to resolve problems. Offerors will have the opportunity to address any negative or adverse past performance information received during this evaluation (subject to the restrictions of FAR 15.306 (e) (4), for which they have not had an opportunity to address in the past. 3. PRICE: (i) Factor Assessment: This criteria evaluates the overall price (i.e. aggregate for all five years of performance) to determine if the proposed price is fair and reasonable. The Government may determine an offer unacceptable if the proposed prices are materially unbalanced which is defined as significantly understated or overstated in relation to the actual cost of that work or when the price is determined not to be fair and reasonable. The individual unit prices listed in Price Schedule will be evaluated using the price analysis techniques prescribed by FAR 15.404-1(b). (ii) Ratings: Price proposals will be evaluated, but not rated. (iii) Description of factor: The Government will conduct a price review of each contract line item. Evaluations will be based on a comparison of the aggregate price of all offerors. The aggregate price is the sum of all five years for contract line items 0001 through 4001. ATTACHMENTS: Attachment One - Final Statement of Work (SOW) (8 pages) Attachment Two - WAGE DETERMINATION REVISION NO.11 dated 06-13-2011.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAPAHCS/VAPAHCS/VA26112R0057/listing.html)
 

Document(s)

Attachment
 

File Name: VA-261-12-R-0057 VA-261-12-R-0057.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=268458&FileName=VA-261-12-R-0057-001.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=268458&FileName=VA-261-12-R-0057-001.doc

 

File Name: VA-261-12-R-0057 ATTACHEMENT ONE - FINAL SOW (8 PAGES).DOC (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=268459&FileName=VA-261-12-R-0057-002.DOC)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=268459&FileName=VA-261-12-R-0057-002.DOC

 

File Name: VA-261-12-R-0057 ATTACHEMENT TWO - WAGE DETERMINATION 2005-2061, REVISION 11 DATED 06-13-2011.PDF (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=268460&FileName=VA-261-12-R-0057-003.PDF)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=268460&FileName=VA-261-12-R-0057-003.PDF

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02612634-W 20111027/111025234402-914016dcfe3184a23696520800a30fc5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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