SOLICITATION NOTICE
65 -- Patient Safety Slippers (Sock Type and Hard/Firm Sole - Not Foam) - Technical / Company Requirement Response Document
- Notice Date
- 10/6/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Troop Support - Medical, 700 Robbins Avenue, Philadelphia, Pennsylvania, 19111-5096, United States
- ZIP Code
- 19111-5096
- Solicitation Number
- MN-1106-45_Patient_Care_Slippers
- Archive Date
- 11/11/2011
- Point of Contact
- Toni Massenburg, Phone: 571-231-5451, Gail Tucker-Carlisle, Phone: 571-231-5451
- E-Mail Address
-
toni.massenburg@us.army.mil, gail.tucker-carlisle@amedd.army.mil
(toni.massenburg@us.army.mil, gail.tucker-carlisle@amedd.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Use this document for all your responses. Fill in the attachment and provide with your initial submittal to this FBO RFIAQ. *A vendor who does not meet these requirements or who does not submit documentation to support these requirements with initial submittal will be disqualified in Phase I. *Vendor who does not meet the deadline of COB on the date/time listed in the FBO, will be disqualified from further consideration in the standardization initiative. *Please remember to attach your product literature and catalogs required in the Federal Business Opportunity. The Defense Medical Materiel Program Office (DMMPO) announces a Request for Incentive Agreement Quotation (RFIAQ) for the standardization of Patient Safety Slippers. The Medical Materiel Enterprise Standardization Office (MMESO) North is the lead MMESO for this project. The primary objective of this effort is to standardize the quality of care across the Military Treatment Facilities (MTFs) and operational assemblages based on the critical balance of clinical efficacy and value. The intent for this initiative is the standardization of a clinically preferred product(s) and source for institutional and operational medicine requirements at the lowest price. It is also intended for this initiative to result in the reduction of Stock Keeping Units (SKUs) and National Stock Numbers (NSN). Standardized products must be obtained through the Department of Defense (DoD) Prime Vendor (PV) Program. As an enterprise-wide clinically driven program, vendors and products must meet specific technical requirements plus products must meet or exceed specific clinical performance expectations as a primary consideration. Among vendors who meet the technical requirements and the products that meet or exceed the clinical acceptability, then clinically preferred, best value will determine selection. It is intended that the selected standardized vendor(s) for this Standardization Action (SA) support the enterprise goal of medical materiel standardization that combines operational and institutional requirements. The government is seeking a single award for this SA. The major facilities in the MMESOs North, South, West, Pacific and Europe (hereafter referred to as MMESOs) include but are not limited to MMESO North: Walter Reed National Military Medical Center, Portsmouth Naval Hospital, Womack Army Medical Center, Wright-Patterson Medical Center; MMESO South: Wilford Hall Medical Center, Brooke Army Medical Center, Eisenhower Army Medical Center, Darnall Army Medical Center, Keesler Medical Center, Naval Hospital Jacksonville, Martin Army Community Hospital; MMESO West: Madigan Army Medical Center, William Beaumont Army Medical Center, Naval Medical Center San Diego, Irwin Army Community Hospital, Mike O'Callaghan Federal Hospital; MMESO Pacific: Tripler Army Medical Center, 18th Medical Group, Kadena AB, Okinawa, US Naval Hospital, Yokosuka, Japan; MMESO Europe: Landstuhl Regional Medical Center, Landstuhl, GE, US Naval Hospital, Naples, Italy, and 48th Medical Group, RAF Lakenheath; and Operational U.S. Forces. This SA is part of the Medical/Surgical Prime Vendor program executed by the Defense Logistics Agency (DLA) Troop Support, Directorate of Medical Materiel. To participate in this SA your company must have a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the current Med-Surg PV for each MMESO Area of Responsibility (AOR), i.e., Cardinal Health, and Owens & Minor. This requirement is pursuant to the DAPA clause by which DAPA holders agree to the standardization initiative and agree to allow PVs to distribute their products. The IA resulting from this RFIAQ is a supplement to the PV Program and is not a contract. For additional information regarding DLA TS Medical's PV program please access its web site at https://dmmonline.dscp.dla.mil This IA standardization initiative will be a Three Phase IPP Process: vendor(s) who meets the technical / company requirements in Phase I will be invited to participate in Phase II where no-charge products will be provided for clinical evaluation and Phase III where pricing will be required for submittal. Phase II and Phase III will be run concurrently. The resulting IA will be for a base period of two (2) years (24 months) from date of selection with three (3) 12-month "option" periods not to exceed a total of 5 years. Anticipated selection date is January 2011. The selection will be based on the product and vendor that provides the Best Value to the enterprise. Products and vendors that meet or exceed the technical and clinical performance requirements will be considered clinically preferred products and sources. Among vendors who meet the technical requirements and the products that meet or exceed the clinically preferred standard, best price (i.e. lowest Aggregate Post Standardization Cost) will determine selection. Point of Contact: Ms. Toni Massenburg, MMESO North, Team Leader, toni.massenburg@us.army.mil 571-231-5451 and Ms Gail Tucker-Carlisle, Clinical Analyst, gail.tucker-carlisle@us.army.mil. B. Products & Performance Required The MMESOs are seeking product line items in the category of Patient Safety Slippers. Within the MMESOs, this product line has an estimated annual dollar requirement of $424,012.99. This forecast is based on historical MedPDB sales during a recent 12-month period. Based on the recent 12-month usage data, the top thirty seven (37) line items of the total seventy eight (78) line items, account for 80.8% ($342,645.39) of the total volume in sales ($424,012.99) in the MMESOs and are clinically significant. The top high volume usage lines for this project are shown in the Technical/Company Requirements below. C. Instructions to Vendors Vendors interested in participating in this standardization initiative will provide an initial response to the FBO-posted RFIAQ to Ms. Toni Massenburg, Team Leader, toni.massenburg@us.army.mil and Ms Gail Tucker-Carlisle, Clinical Analyst, gail.tucker-carlisle@us.army.mil. The vendor's initial responses will include detailed information requested in the technical/company requirements listed in the FBO RFIAQ and must also include: (1) Company name and address; (2) Company Point of Contact (POC) (Name and Phone Number, Fax Number, and E-mail address); and (3) Identification of the RFIAQ to which the vendor is responding. Due to the potential for e-mail to be lost in transmission, from network security, etc., vendor is strongly encouraged to confirm with the MMESO North that their initial submission, quote and literature actually arrived at the MMESO North via email. Each submitting vendor is advised to confirm receipt, allowing adequate time for resubmission before the due date / time, should a problem occur with the first submission. Vendor should complete and submit the attached document. A vendor who cannot open the attachments, may contact the POC as noted in the FBO RFIAQ and a copy will be provided via an alternate method (fax, email or hard copy). Vendors that do not meet the deadline of COB 5:00PM Eastern Standard Time (EST) on the date listed for closing will be disqualified from further consideration in the standardization initiative. D. Source Selection Procedures The MMESO Joint Product Review Board (JPRB) will serve as the forum for clinical recommendations for product selection, seeking and evaluating opportunities for committed volume purchase agreements, and coordinating logistics efforts in support of DoD Components. The boards are chaired by Designated Senior Logisticians (DSLs) and co-chaired by Designated Senior Clinicians (DSCs) in the MMESO AORs and include clinicians and logisticians for MTFs within each MMESO. The Clinical Advisory Committee (CAC) members are the deciding officials for this initiative. Vendor quotes should contain the vendor's best discounts off of the vendor's DAPA pricing based on committed volume of 80% of the total requirements of the MTFs in the MMESOs. The MMESO North reserves the right to conduct discussions and request revised quotes, if determined necessary. Phase I Technical / Company Evaluation The MMESO CPT will review the responses from the vendors and determine which vendors meet the technical/company requirements. A vendor must meet the technical requirements for continued consideration in this initiative. Failure to provide any requested information or meet any of the technical requirements will disqualify the vendor from further consideration. A vendor who meets the following technical/company requirements will be qualified and invited to participate in the clinical/performance selection process and will be requested to submit products for testing and their best price discount quotes via an e-mail communication. All communications of significant acquisition milestones (such as invitations to participate or notices of disqualification) should be digitally signed. Technical/Company Requirements During the pre-source selection procedures, the CPT approved the company/technical requirements outlined below. The fourteen (14) requirements below must be answered with the vendor's initial submittal and required documents by the response date stated in the FBO announcement. A vendor who does not meet these requirements or who does not submit documentation to support these requirements with initial submittal will be disqualified in Phase I. 1. Vendor must provide a line of Patient Safety Slippers products that includes at a minimum sock-type and hard/firm sole (not foam) in adult sizes (small, medium, large, and extra-large) the specific products identified below for Patient Safety Slippers in a variety of sizes as follows: Hard Sole - Adult L Hard Sole - Adult M Sock Type - Adult L Sock Type - Adult XL Sock Type - Double Tred - Adult L Sock Type - Double Tred - Adult S Sock Type - Double Tred - Adult XL Sock Type - Universal * Operational usage items are included in this list of Patient Safety Slippers. b. Vendor must provide a complete itemized list of items supplied (manufactured and/or distributed by brands and descriptions) via excel sheet, and product catalog & literature in response to this RFIAQ with initial submittal. Vendor is required to supply all items listed in all sizes as requested. 2. Vendor must provide Patient Safety Slippers which are safe, sturdy, durable and with traction ability which guards against falls. Slipper should be made of Hard-Sole, Non-Skid material on the tread surface to maintain integrity and grips the walking surface without slipping or sliding. 3. Vendor must provide Patient Safety Slippers Sock-Type that have double, skid-resistant, large- coverage treads on the top and bottom to ensure grip to reduce fall risk if the slipper rotates on the foot. 4. Vendor must provide Patient Safety Slippers constructed on the inside of soft terry cloth/pile for optimal comfort and safety. 5. Vendor must provide and ensure that the Patient Safety Slippers are latex-free/safe and hypoallergenic (including dyes used in manufacturing) and clearly labeled as such. 6. Vendor must provide individually packaged slippers which are color coded by size and the size range is clearly labeled. 7. Vendor must provide individually packaged slippers which are designated for Falls Prevention, provided in yellow and red, depending on MFT guidelines, by size and the size range is clearly labeled. 8. Vendor must provide a list of vendor production and product safety standards under which all itemized brand(s) and styles are manufactured and/or distributed for Non-Skid Hard-Sole Patient Slipper products. 9. Vendor must provide Non-Skid Hard-Sole Patient Slipper that is comfortable, water resistant and breathable to allow air to reach the skin. Slippers must be lightweight and with cushioned sole for comfort. A vendor must provide documents to support waterproofing with initial submittal. 10. Vendor must have an identified customer service representative available for on-site assessment, on- site instructional sessions (in-services), and on-going clinical support as required at no cost to the government for the Patient Safety Slippers product line. 11. Vendor must have a DAPA or be in the process of applying for a DAPA number for the Patient Safety Slippers. Vendor must provide the DAPA number or provide documentation the DAPA number has been applied for. 12. Vendor must have agreements with the current Med/Surg Prime Vendors for each MMESO AOR, i.e. Cardinal Health and Owens & Minor for Patient Safety Slippers, or be in the process of obtaining Prime Vendor agreements. 13. Vendor will be required to submit discounts off of DAPA for all products included in this standardization initiative when pricing is requested in Phase III. Where lower FSS prices are available, DAPA holders are required by previous agreement to provide the FSS price as the DAPA price. A vendor shall not quote FSS prices as the discounted price for purposes of this standardization initiative. A vendor who does not provide discounts off DAPA in Phase III for all products will be disqualified. 14. Vendor must indicate country from which each line item is an end product, IAW Trade Agreements Act. Vendors having existing DAPA numbers must also ensure that all DAPA line items/end products in the subject product line list the proper Trade Agreements Act country in the DAPA Management System. Phase II Clinical Performance Evaluation Following acceptability of the technical/company requirements, the MMESO North, on behalf of the CPT, will request product sample sets from the product group to be sent to the CPT members at the participating MTFs. Vendor will be given 30 calendar days from the issue of the notice in which to deliver the product samples for clinical evaluation at Phase II. Product samples must be shipped no later than fourteen (14) calendar days after issue of notice, and arrive at the designated addresses for each MTF by 5:00PM local time before the 30th calendar day. Vendor must be able to deliver product literature, training materials and evaluation samples as requested to the MMESO Pacific via FedEx or UPS AND to the MMESO Europe via United States Postal Service (USPS) Express Mail and throughout the United States by selected shipping method when requested in Phase II. Vendor must send the MMESO North verification regarding the shipment of literature and samples. This information will include the date of shipment, final delivery date, tracking numbers and the carrier used by the vendor. Vendor will provide only the following no cost product samples for clinical/performance evaluation. Unused samples will not be returned. Six (6) pairs of each size and style listed below are to be provided to each of the evaluation sites as identified in the letters of invitation. 1) Sock Type patient safety slippers in adult extra large 2) Hard Sole patient safety slippers in adult large Each evaluator will evaluate each product sample from each vendor against the established requirements. A trial will consist of evaluating sample products from a single vendor, evaluated against the requirements and recorded on a single evaluation form per vendor. Each evaluator will evaluate or trial each participating vendor's product line. The clinical/performance acceptability evaluation period will last for fourteen (14) calendar days. The acceptability evaluation will be conducted using the below listed requirements with responses as either a "YES" (meets/passes requirements) or "NO" (does not/fails to meet requirements) answers. The MMESO JPRB has established that the Clinically Preferred threshold of products for standardization will be eighty percent (80%) of the requirements questions answered as "YES" (meets/passes requirements). Vendor scoring below the clinically preferred threshold will be disqualified from selection for this standardization initiative. A vendor scoring below the clinically preferred threshold will be disqualified from selection for this standardization initiative. A vendor who has been disqualified will be notified in writing upon disqualification. Of those vendors that are qualified as clinically preferred, selection will be based on best price. Clinical / performance acceptability evaluations by the participating CPT facilities will be tabulated resulting in one score per participating MMESO per vendor. The participating MMESOs' scores by vendor will then be combined resulting in one final vendor performance evaluation score. All clinical/performance acceptability evaluations will be tabulated by the MMESO North and results will be forwarded to the MMESO CPT for final review. There will be approximately twelve (12) MTFs enterprise wide that will be evaluating products. Clinical/Performance Requirements During the acquisition planning process, the MMESO CPT approved the clinical/performance requirements outlined below. SOCK Type ONLY 1. (National Patient Safety Goal NPSG.09.02.01 - specifically Reduce the risk of patient harm resulting from falls by placing emphasis on wearing Non-Skid Slippers). The slipper socks non-skid material on the tread surface maintains integrity and grips the walking surface without slipping or sliding under the foot. Non-skid material on the slipper tread surface must be of sufficient amount and positioning to assure tread grips the walking surface with each step without slipping or sliding which may increase the risk of falling. 2. (National Patient Safety Goal NPSG.09.02.01 - specifically Reduce the risk of patient harm resulting from falls by placing emphasis on wearing Non-Skid Slippers). The Slipper Sock material holds to the foot/ankle without drooping and sagging while walking. Slipper material that droops/sags with movement such as walking may result in an increased risk for a patient fall or non-compliance in wearing the Safety slippers. 3. (National Patient Safety Goal NPSG.07.02.01 specifically Reduce the risk of health care-associated infections resulting from pressure ulcers by placing emphasis on wearing Non-Skid Slippers that properly fit the feet). Slipper Sock material holds to the foot or ankle without impairing circulation. Slipper Sock material that holds to the foot or ankle too tightly may impair circulation to the tissue leading to discomfort or further injury to the tissue and/or non-compliance in wearing of the Non-Skid Slippers. FIRM Sole ONLY: 4. (National Patient Safety Goal NPSG.09.02.01 - specifically Reduce the risk of patient harm resulting from falls by placing emphasis on wearing Non-Skid Slippers). The non-skid material on the tread surface of the foam slippers maintains its integrity and grips the walking surface without slipping, sliding or tearing. Non-skid material on the Hard/Firm Sole slipper tread surface must be of sufficient amount and positioning to assure tread grips the walking surface with each step without slipping, sliding or tearing, which may increase the risk of falling. 5. (National Patient Safety Goal NPSG.07.02.01 specifically Reduce the risk of health care-associated infections resulting from pressure ulcers by placing emphasis on wearing Non-Skid Slippers). The Hard/Firm Sole Slipper's interior seams and surfaces are smooth when worn, fit properly, and do not cause pressure or irritation. Hard/Firm Sole Slipper material that is rough on the interior seams/surfaces can cause pressure, impair circulation, and/or can cause discomfort which inhibit or deter patient walking. The patient may also not wear hard/firm slippers if they provide discomfort, thus increasing their potential for falls and injury. Phase III Pricing Analysis Upon completion of the Phase I - Technical/Company Requirements, a vendor who is found technically acceptable will be qualified /invited to provide product samples and price discount quotes concurrently. A vendor will be given 30 calendar days from the date of pricing requests, to submit IA pricing quotes, in a prescribed electronic spreadsheet format, based upon the requirements of the MMESOs. Pricing must be received at the MMESO North by 5:00 PM EST, thirty (30) calendar days after the issue date of the vendor notice to submit best price quotes. Vendor quotes should contain the vendor's best product matches for the specific products requested in this announcement. Vendor quotes should contain the vendor's best discounts off of the vendor's DAPA pricing for the products identified in this announcement (based on committed volume of 80% of the total requirements of the MTFs in the MMESOs). Price will be analyzed based on the projected Aggregate Post-Standardization costs for each vendor. Aggregate Post-Standardization Cost will be calculated for each vendor by applying the vendor's offered prices to the anticipated annual usage of the enterprise. Unmatched items will be represented in the Post-Standardization Cost at a baseline non-discounted price (current DAPA price of product with highest procurement). Among the products and sources that were determined to be clinically preferred, the best price Aggregate Post-Standardization Cost will be selected.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DLA/J3/DSCP-M/MN-1106-45_Patient_Care_Slippers/listing.html)
- Place of Performance
- Address: Medical Materiel Enterprise Standardization Offices, Northern Regional Medical Command HQ, ATTN: ACSLA (MCAT-LA), Building 1221 2nd Floor, 9275 Doerr Road., Fort Belvoir, Virginia, 22060, United States
- Zip Code: 22060
- Zip Code: 22060
- Record
- SN02604081-W 20111008/111006235008-7db24920e8b6de404c9b52b904666681 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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