SOLICITATION NOTICE
X -- Army National Guard FIRES Conference
- Notice Date
- 10/4/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-R-0001
- Response Due
- 10/18/2011
- Archive Date
- 12/17/2011
- Point of Contact
- Lisa Nicholls, 720-847-8391
- E-Mail Address
-
USPFO for Colorado
(lisa.nicholls@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. General requirements; 1. Conference, meeting space for 8-9 March 2012 for approximately 200-250 adults within a five mile radius of the LoDo Denver area. 2. Rooms for 200-250 adults checking in 7 March 2012, checking out 10 March 2012 at or below government per diem rates. Rate extended to weekend if conference attendees chose to stay weekend. 3. Internet availably in guest rooms at no additional charge. 4. Meeting space for approximately 100 adults for 10 March 2012. 5. Seven private meeting rooms for 30-40 adults each for 8-9 March 2012, one private meeting room on 10 March 2012. 6. Access to family activities and entertainment. 7. AV support to include sound system with wireless microphones (2). Wiring, patches and access to internet to incorporate laptop in sound system. All necessary screens and LCD projectors. 8. Restaurant and full service bar on premise. 9. A separate room or common area near the main meeting space for vendors to set up displays. This area must accommodate approximately 20 vendor displays. It will also serve as a break area and must have areas for refreshments for approximately 200 adults. 10. A place to display a 105mm towed howitzer and a civil war cannon. 11. Shuttle support to and from airport at no extra charge. 12. Parking at venue at no extra charge. Daily requirements; Day 1 (Wednesday 7 March 2012) - Preparation 1. Lobby space for 4 tables and signs to accommodate registration of conference attendees 2. Temporary parking and unloading for vendor displays, set up time and space for vendor. 3. Hotel accommodations for approximately 200-250 rooms individually billed at or below the government per-diem rate. Day 2 (Thursday 8 March 2012) - Main conference 1. Either a breakfast buffet in a separate room or an onsite restaurant for approximately 200-250. Must serve full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks at or below the government meal per-diem rate to include all gratuity and service fees. 2. Main meeting/banquet room for approximately 200-250 with self service coffee and cold beverages available from 8:00AM to 4:00PM. Room set theater style with tables in rows. This room will require podium and AV support as described in general requirements. 3. 10 Breakout rooms, horseshoe seating for 15-18, no AV requirements. 4. Banquet room for approximately 200-250 adults each, to be set up for dinner event from 6:00 to 9:00PM, rounds seating 8-10 with linens and 3 material tables with linens in front of room to use as needed for event/displays/awards. Podium required with microphone and sound system. Cash bar facility in close proximity to room. Dinner meal (including a salad, main course, vegetable with bread and dessert) to be provided (buffet or served) for approximately 200-250 adults at or below the government per-diem meal rate to include gratuity and service fees. Day 3 (Friday 9 March 2012) - Main conference continued 1. Either a breakfast buffet in a separate room or an onsite restaurant for approximately 200-250. Must serve full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks at or below the government meal per-diem rate to include all gratuity and service fees. 2. Main meeting room to be set up for 200-250 set theater style with tables in rows. This room will require podium and AV support as in described in general requirements. Self serve coffee and cold beverage service from 8:00AM to 4:30PM. 3. 10 Breakout rooms available 8:00 to 12:00PM, seating for 15-18, no AV requirements available 4. Bar services, refreshments and room with a mix of seating and standing bar tables for approximately 200-250 individuals in the evening for a no host social. Capability to host a Colorado beer tasting event at this social that features local Colorado brewer products. Day 4 (10 March 2012) - Executive Committee Meeting 1. Conference room space with tables in horseshoe arrangement with AV and internet support for presentations for all day executive committee meeting for 100 individuals. Coffee, tea, water and other light refreshments provided throughout day. This property must be a full service environment within a five mile radius of the LoDo Denver area. If third-party vendors or event planners bid on event, they must have a minimum of one employee present on location for the entire event at no additional expense to the government or hotel. Additionally, they must be willing to attend planning meetings as required at no additional expense to the government or host hotel. Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. Rooms/meals will be paid by individual GTC. All other expenses associated with this event are being covered by a private fund. This will NOT be a centrally billed account. Direct any question to Ms. Lisa Nicholls at lisa.nicholls@us.army.mil or 720-847-8391.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-12-R-0001/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 66, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02601676-W 20111006/111004234559-bece8133837d83f4c2d85591ae189b09 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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