SPECIAL NOTICE
Y -- J&A Mechanical
- Notice Date
- 9/30/2011
- Notice Type
- Special Notice
- NAICS
- 236220
— Commercial and Institutional Building Construction
- Contracting Office
- Department of the Air Force, Direct Reporting Units, USAF Academy - 10 CONS, 8110 Industrial Drive, Suite 200, USAF Academy, Colorado, 80840-2315, United States
- ZIP Code
- 80840-2315
- Solicitation Number
- FA7000-10-R-0036
- Point of Contact
- Christina D. Leary, Phone: 7193334986
- E-Mail Address
-
christina.leary@usafa.af.mil
(christina.leary@usafa.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Justification and Approval Renovate Vandenberg Hall MEP Upgrades Construction Sequences No. 5 and No. 6 1. Requiring and Contracting Activities a. Requiring Activity: United States Air Force Academy Vandenberg Hall Building 2360 USAFA, Colorado 80840 b. Contracting Activity: 10 CONS/LGCA 8110 Industrial Drive, Suite 200 USAFA, Colorado 80840 2. Description of Contract Action, Sole Source for mechanical repairs. The “Renovate Vandenberg Hall – MEP Upgrades – Construction Sequences (CS) 1 – 9” is a project that began its first construction sequence, CS No. 1 in 2007. At the time of this letter, 29 September, 2011, CS No. 6 is underway. The heating system is drained and under repair until fall temperatures requires heating to be operational. This presents a great opportunity to install necessary valves for CS No. 7 while eliminating the need to take down the building’s entire heating system to isolate the next construction sequence during critical winter months. 3. Description of Requirement: The heating system uses a series of interconnected medium temperature hot water lines to produce radiant heating in cadet rooms throughout the dormitory. In order to isolate CS No. 7 from the rest of Vandenberg Hall, the adjacent occupied sequences of CS No. 4, 6, and 8 will need to be shut down and drained to allow 12 isolation valves to be installed at the construction phase lines. This would then allow adjacent phases to come back on line while leaving CS No. 7 isolated for repairs. 4. Statutory Authority Permitting Other Than Full And Open Competition: 10 USC 2304 (c)(1), as implemented by FAR 6.302-1(a)(2)(iii)(A). Substantial duplication of cost to the Government that is not expected to be recovered through competition. 5. Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited: The CS No. 5 and 6 Contractor is currently installing similar valves and medium temperature hot water piping as part of their scope of work requiring the system to be shut down and drained, capturing the glycol. By installing the 12 isolation valves now while the system is down and drained will result in a significant cost savings to the Government as the contractor will 1) not be required to duplicate the work by draining down the same system in a future phase, 2) the system will be down during the warmer months versus during the winter months currently scheduled for CS No. 7, and 2) there will be no learning curve required if the current contractor was to perform this work as the current contractor has a thorough understanding of the work involved with draining down the system. During the drain-down of the system, the contractor is required to have workers stationed in each mechanical room in order to monitor the glycol levels as the system comes down. This procedure is necessary to prevent damage to the pumps and equipment in other areas of the building in the event the system is not completely isolated and the contractor needs to stop all work immediately. Once the valves are installed, the contractor would then have to refill the system and seek out the branch line or area where the system is still connected to the rest of the building. The advantage of installing the valves now is the heating season has not yet begun, therefore, if a few connections are missed, it will not impact 'heat' for the other areas of the building. The greatest savings is realized by mitigating the risk of a building-wide heating system shutdown during the winter months. If this work is delayed to a period when heat is needed, you run the risk of freezing pipes, relocating cadets and expediting (over-time, weekend work) to minimize impact to the mission. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as deemed practicable: The acquisition for CS-5 & CS-6 was solicited under full and open competition. 7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be fair and reasonable: Materials to be used in the additional work are available from multiple sources, thereby guaranteeing competition. Competition will ensure USAFA receives fair and reasonable pricing for the various components of the requirement. The contractor’s pricing has been found to be fair and reasonable through cost and pricing analysis of change order proposals. The contractor’s proposal for the mechanical repair will be analyzed to determine fair and reasonable pricing. 8. Description of the Market Research Conducted and the Results: Market Research has been conducted in the form of three construction sequences being bid in a competitive market via the SATOC contract vehicle out of AFCESA as well as two construction sequences solicited and awarded by 10 CONS under full and open competition. 9. Other Facts Supporting the use of Other than Full and Open Competition: The various construction sequences are the sum of one project. Due to the fact that this facility, Vandenberg Hall, Building 2360, is currently being occupied and houses a large quantity of Cadets, multiple construction sequences are being implemented. Theses phases need to perform in a single cohesive manner to support the Cadets. Previous construction phases have uncovered numerous differing site conditions as repairs have occurred throughout the building’s 55 year history. The interconnectivity of the mechanical system for the entire building requires large sections of the building to be shut down and drained in order to isolate the sequence under construction. Past construction sequences have demonstrated the difficulty of isolation utilities for individual phases. Last winter, CS-05 encountered a 4 week delay during the draining of the medium temperature hot water system leaving 8 rooms uninhabitable due to lack of heat. Approximately 20 Cadets were forced to relocate during the spring semester academic year. CS-07 is scheduled for construction this winter with CS-08 following next summer. By installing isolation valves now, while the system is already shut down and drained, the system can then be easily isolated and drained at the start of construction. If the valves are not installed now and differing site conditions are encountered during the proposed winter shutdown, occupied areas may encounter extended periods without heat. This increases the potential of forcing Cadets to relocate rooms and may negatively impact the USAF Academy mission. 10. Recommend the immediate installation of the isolation valves for CS No. 7 while the heating system is currently shut down instead of increasing risk to the USAF Academy mission during critical winter months. I certify the technical data contained in this justification is accurate and complete to the best of my knowledge.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/DRU/10ABWLGC/FA7000-10-R-0036/listing.html)
- Place of Performance
- Address: USAFA, United States
- Record
- SN02599204-W 20111002/110930235414-485c6d14eadd615c4cbd0b32992cbe4b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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