Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 01, 2011 FBO #3598
DOCUMENT

J -- Phoenix Dialysis PM - Attachment

Notice Date

9/29/2011
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Activity 8 (NCA 8);8875 Hidden River Pkwy Suite 525;Tampa FL 33637
 

ZIP Code

33637
 

Solicitation Number

VA24811RQ1822
 

Response Due

10/30/2011
 

Archive Date

11/14/2011
 

Point of Contact

Leonora Simmons
 

Small Business Set-Aside

N/A
 

Description

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. This is a combined synopsis/solicitation for commercial items prepared under FAR Part 13 Simplified Acquisition Procedures, and in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this request for: Phoenix Dialysis System (Repair/Maintenance) full service maintenance contract in accordance with SOW. STATEMENT OF WORK A.GENERAL INFORMATION 1. Title of Project: Preventative Maintenance and Repair Support of Dialysis Unit 2. Scope of Work: The contractor shall furnish all resources (labor, materials/parts, tools, equipment, and transportation) necessary to accomplish the preventative maintenance and repair of the equipment listed and located at the James A Haley Veterans Medical Center, 13000 Bruce B Downs Blvd., Tampa, Florida, 33612. In addition, the Government may exercise their option to extend the term of the contract four (4) one-year option periods subject to the required need and the availability of funds. B.Qualifications Of Personnel Servicing Equipment: 1.Each respondent must have an established business, with an office and full time staff to include a fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as Backup. 2."Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program of the equipment identified in the schedule of service. For field experience, the FSE(s) has a minimum of two years experience with respect to scheduled and unscheduled preventative and remedial maintenance of Dialysis equipment. 3.The FSE(s) shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSE(s). The contractor shall provide written assurance to the competency of their personnel and a list of credentials of approved FSE(s) for each make and model the contractor services at the VA. The Contracting Officer (CO) may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VA equipment. 4.If subcontractors are used, they must be approved in advance by the Co. The contractor shall submit any changes in proposed change in subcontractor(s) to the CO for approval/disapproval. C. Services to Be Provided: 1. Repair: a. All repairs will be performed during normal VA business hours (7:00 a.m. - 5:00 p.m.) Monday through Friday except Federal Holidays, unless otherwise specified. Contractor may work outside normal business hours by arrangement with the COTR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the COTR or designee prior to the initiation of overtime work. TEN HOLIDAYS (10) OBSERVED BY THE FEDERAL GOVERNMENT ARE AS FOLLOWS: New Years Day ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.January 1st Martin Luther King Day ¦ ¦ ¦ ¦ ¦3rd Monday in January President's Day ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.3rd Monday in February Memorial Day ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.Last Monday in May Independence Day ¦ ¦ ¦ ¦ ¦ ¦ ¦July 4th Labor Day ¦ ¦ ¦ ¦... ¦ ¦ ¦ ¦ ¦ ¦1st Monday in Sept. Columbus Day ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦...2nd Monday in Oct. Veterans Day ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.November 11th Thanksgiving ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.Last Thursday in Nov. Christmas ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦December 25th A technical maintenance representative will respond by telephone/e-mail within one (1) hour of the original service notification. The contractor will arrive on-site for repairs with-in two (2) business hours from the original service notification. The equipment and all sub-systems shall be restored to fully operational status with-in twenty-four (24) business hours (three days) of the original notification. All on site visits will be authorized by the COTR only. The VA shall not provide service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, have on file, and make available to its FSE(s), all operational and technical documentation (e.g., operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. Any charges for parts, manuals, tools, or software required to successfully complete any service required are included within this contract and it's agreed upon price unless specifically stated in writing otherwise. 2. Parts: a. The contractor will include not less than one (1) comprehensive scheduled maintenance inspection (preventative maintenance {PMI}) to be performed after 3000 hours of use or one year after the last preventative maintenance inspection, but no later than in September, whichever comes first. A mutually agreeable time for the inspections will be scheduled through the COTR. 3. Scheduled Maintenance The contractor will perform PM service to ensure that the equipment listed in schedule functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, AMAMI Standards. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COTR at the completion of the PM. Preventative Maintenance procedures will be submitted to the COTR for approval prior to the initiation of the service contract. PM Services Shall Include But Need Not Be Limited To The Following: Cleaning of equipment; reviewing operating system diagnostics to ensure that the system is operating to the manufacturer's specifications; calibrating and lubricating equipment; performing remedial maintenance of non-emergent nature; testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail, or become worn; inspecting all cables and bushings and replacement as necessary; measuring, adjusting and calibrating as necessary for optimal performance; Inspecting and replacing where indicated electrical wiring and cables wear and fraying, regardless of reason of wear or fraying; Inspecting and replacing where indicated all mechanical components including but not limited to patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors/pumps, keyboards and covers/shields for mechanical integrity, safety, and performance; Returning the equipment to full and proper operating condition; providing documentation of service performed, including but not limited to a list of parts and assemblies replaced. Parts and assemblies will be repaired or replaced as necessary. An electrical safety inspection will be done at time of the preventative maintenance and results will be documented. D. Special Instructions: 1. Contractor Check-in: The contractor's representative will report to the COTR, Biomedical Engineering, D022-01, prior to performance of service. On approved overtime, contractor will report to Police Dispatch, A115-01. 2. Documentation: T the conclusion of each repair or schedules maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, ID number, and location of the equipment serviced, the name of service representative, the hours worked, and the service performed and parts replaced. The reports will be delivered to the COTR in Biomedical Engineering for signature when work is completed. These reports must be signed with-in twenty-four (24) business hours of completion of work. Exclusions: Consumable parts and supplies are not covered under this contract 1. Inspection of Equipment: Any site visits shall be coordinated in advance with the COTR in Biomedical Engineering (813)972-7632 E. Insurance 1. Workman's Compensation: The contractor agrees to maintain workman's compensation insurance as may be required by law covering its employees who perform the service. 1.Supplemental Insurance Requirements: F. Invoices: 1. The contractor will be paid monthly in arrears after a properly executed invoice is submitted to the Department of Veterans Affairs, Financial Services Center, and ATTN: FMS VA2/673, P.O. Box 149971, and Austin TX 78714 POP (12/01/2011 -11/30/2012) plus 4 (four) option years FACILITIES MANAGEMENT SERVICE: FULL SERVICE MAINTENANCE CONTRACT IN ACCORDANCE WITH STATEMENT OF WORK FOR THE PERIOD DECEMBER 1, 2011, THROUGH NOVEMBER 30, 2012, BOTH DATES INCLUSIVE, FOR THE DIALYSIS EQUIPMENT LISTED BELOW. BASE YEAR 12/01/2011 THRU 11/30/2012 DESCRIPTION QTY U/I 0001. PHOENIX DIALYSIS SYSTEM, ID#51850, S/N PH8422 12 MO 0002. PHOENIX DIALYSIS SYSTEM, S/N PH12763, ID# 58275 12 MO 0003. PHOENIX DIALYSIS SYSTEM, S/N PH12806, ID# 58276 12 MO 0004. PHOENIX DIALYSIS SYSTEM, S/N PH12928, ID# 58277 12 MO 0005. PHOENIX DIALYSIS SYSTEM, S/N PH12838, ID# 58278 12 MO 0006. PHOENIX DIALYSIS SYSTEM, S/N PH12935, ID# 58279 12 MO 0007. PHOENIX DIALYSIS SYSTEM S/N PH12937 ID# 58280 12 MO 0008. PHOENIX DIALYSIS SYSTEM S/N PH12942 ID# 58281 12 MO 0009. PHOENIX DIALYSIS SYSTEM S/N PH12944 ID# 58282 12 MO 0010. PHOENIX DIALYSIS SYSTEM S/N PH13096 ID# 58283 12 MO 0011. PHOENIX DIALYSIS SYSTEM S/N PH13095 ID# 58284 12 MO 0012. PHOENIX DIALYSIS SYSTEM S/N PH12943 ID# 58285 12 MO 0013. PHOENIX DIALYSIS SYSTEM S/N PH12939 ID# 58286 12 MO 0014. PHOENIX DIALYSIS SYSTEM S/N PH12936 ID# 58287 12 MO 0015. PHOENIX DIALYSIS SYSTEM S/N PH12934 ID# 58288 12 MO 0016. PHOENIX DIALYSIS SYSTEM S/N PH12933 ID# 58289 12 MO 0017. PHOENIX DIALYSIS SYSTEM, ID# 51851, S/N PH8437 12 MO 0018. PHOENIX DIALYSIS SYSTEM, ID# 51852, S/N PH8443 12 MO 0019. PHOENIX DIALYSIS SYSTEM, ID# 51853, S/N PH8442 12 MO 0020. PRISMA DIALYSIS MACHINE, S/N PR03544, ID# 40854 12 MO 0021. PRISMA DIALYSIS MACHINE, S/N 964394, ID# 45873 12 MO 0022. PRISMA FLEX DIALYSIS MACHINE,S.N PA3603,ID# 75070 12 MO OPTION YEAR (1) 12/01/2012 THRU 11/30/2013 DESCRIPTION QTY U/I 0001. PHOENIX DIALYSIS SYSTEM, ID#51850, S/N PH8422 12 MO 0002. PHOENIX DIALYSIS SYSTEM, S/N PH12763, ID# 58275 12 MO 0003. PHOENIX DIALYSIS SYSTEM, S/N PH12806, ID# 58276 12 MO 0004. PHOENIX DIALYSIS SYSTEM, S/N PH12928, ID# 58277 12 MO 0005. PHOENIX DIALYSIS SYSTEM, S/N PH12838, ID# 58278 12 MO 0006. PHOENIX DIALYSIS SYSTEM, S/N PH12935, ID# 58279 12 MO 0007. PHOENIX DIALYSIS SYSTEM S/N PH12937 ID# 58280 12 MO 0008. PHOENIX DIALYSIS SYSTEM S/N PH12942 ID# 58281 12 MO 0009. PHOENIX DIALYSIS SYSTEM S/N PH12944 ID# 58282 12 MO 0010. PHOENIX DIALYSIS SYSTEM S/N PH13096 ID# 58283 12 MO 0011. PHOENIX DIALYSIS SYSTEM S/N PH13095 ID# 58284 12 MO 0012. PHOENIX DIALYSIS SYSTEM S/N PH12943 ID# 58285 12 MO 0013. PHOENIX DIALYSIS SYSTEM S/N PH12939 ID# 58286 12 MO 0014. PHOENIX DIALYSIS SYSTEM S/N PH12936 ID# 58287 12 MO 0015. PHOENIX DIALYSIS SYSTEM S/N PH12934 ID# 58288 12 MO 0016. PHOENIX DIALYSIS SYSTEM S/N PH12933 ID# 58289 12 MO 0017. PHOENIX DIALYSIS SYSTEM, ID# 51851, S/N PH8437 12 MO 0018. PHOENIX DIALYSIS SYSTEM, ID# 51852, S/N PH8443 12 MO 0019. PHOENIX DIALYSIS SYSTEM, ID# 51853, S/N PH8442 12 MO 0020. PRISMA DIALYSIS MACHINE, S/N PR03544, ID# 40854 12 MO 0021. PRISMA DIALYSIS MACHINE, S/N 964394, ID# 45873 12 MO 0022. PRISMA FLEX DIALYSIS MACHINE,S.N PA3603,ID# 75070 12 MO OPTION YEAR (2) 12/01/2013 THRU 11/30/2014 DESCRIPTION QTY U/I 0001. PHOENIX DIALYSIS SYSTEM, ID#51850, S/N PH8422 12 MO 0002. PHOENIX DIALYSIS SYSTEM, S/N PH12763, ID# 58275 12 MO 0003. PHOENIX DIALYSIS SYSTEM, S/N PH12806, ID# 58276 12 MO 0004. PHOENIX DIALYSIS SYSTEM, S/N PH12928, ID# 58277 12 MO 0005. PHOENIX DIALYSIS SYSTEM, S/N PH12838, ID# 58278 12 MO 0006. PHOENIX DIALYSIS SYSTEM, S/N PH12935, ID# 58279 12 MO 0007. PHOENIX DIALYSIS SYSTEM S/N PH12937 ID# 58280 12 MO 0008. PHOENIX DIALYSIS SYSTEM S/N PH12942 ID# 58281 12 MO 0009. PHOENIX DIALYSIS SYSTEM S/N PH12944 ID# 58282 12 MO 0010. PHOENIX DIALYSIS SYSTEM S/N PH13096 ID# 58283 12 MO 0011. PHOENIX DIALYSIS SYSTEM S/N PH13095 ID# 58284 12 MO 0012. PHOENIX DIALYSIS SYSTEM S/N PH12943 ID# 58285 12 MO 0013. PHOENIX DIALYSIS SYSTEM S/N PH12939 ID# 58286 12 MO 0014. PHOENIX DIALYSIS SYSTEM S/N PH12936 ID# 58287 12 MO 0015. PHOENIX DIALYSIS SYSTEM S/N PH12934 ID# 58288 12 MO 0016. PHOENIX DIALYSIS SYSTEM S/N PH12933 ID# 58289 12 MO 0017. PHOENIX DIALYSIS SYSTEM, ID# 51851, S/N PH8437 12 MO 0018. PHOENIX DIALYSIS SYSTEM, ID# 51852, S/N PH8443 12 MO 0019. PHOENIX DIALYSIS SYSTEM, ID# 51853, S/N PH8442 12 MO 0020. PRISMA DIALYSIS MACHINE, S/N PR03544, ID# 40854 12 MO 0021. PRISMA DIALYSIS MACHINE, S/N 964394, ID# 45873 12 MO 0022. PRISMA FLEX DIALYSIS MACHINE,S.N PA3603,ID# 75070 12 MO OPTION YEAR (3) 12/01/2014 THRU 11/30/2015 DESCRIPTION QTY U/I 0001. PHOENIX DIALYSIS SYSTEM, ID#51850, S/N PH8422 12 MO 0002. PHOENIX DIALYSIS SYSTEM, S/N PH12763, ID# 58275 12 MO 0003. PHOENIX DIALYSIS SYSTEM, S/N PH12806, ID# 58276 12 MO 0004. PHOENIX DIALYSIS SYSTEM, S/N PH12928, ID# 58277 12 MO 0005. PHOENIX DIALYSIS SYSTEM, S/N PH12838, ID# 58278 12 MO 0006. PHOENIX DIALYSIS SYSTEM, S/N PH12935, ID# 58279 12 MO 0007. PHOENIX DIALYSIS SYSTEM S/N PH12937 ID# 58280 12 MO 0008. PHOENIX DIALYSIS SYSTEM S/N PH12942 ID# 58281 12 MO 0009. PHOENIX DIALYSIS SYSTEM S/N PH12944 ID# 58282 12 MO 0010. PHOENIX DIALYSIS SYSTEM S/N PH13096 ID# 58283 12 MO 0011. PHOENIX DIALYSIS SYSTEM S/N PH13095 ID# 58284 12 MO 0012. PHOENIX DIALYSIS SYSTEM S/N PH12943 ID# 58285 12 MO 0013. PHOENIX DIALYSIS SYSTEM S/N PH12939 ID# 58286 12 MO 0014. PHOENIX DIALYSIS SYSTEM S/N PH12936 ID# 58287 12 MO 0015. PHOENIX DIALYSIS SYSTEM S/N PH12934 ID# 58288 12 MO 0016. PHOENIX DIALYSIS SYSTEM S/N PH12933 ID# 58289 12 MO 0017. PHOENIX DIALYSIS SYSTEM, ID# 51851, S/N PH8437 12 MO 0018. PHOENIX DIALYSIS SYSTEM, ID# 51852, S/N PH8443 12 MO 0019. PHOENIX DIALYSIS SYSTEM, ID# 51853, S/N PH8442 12 MO 0020. PRISMA DIALYSIS MACHINE, S/N PR03544, ID# 40854 12 MO 0021. PRISMA DIALYSIS MACHINE, S/N 964394, ID# 45873 12 MO 0022. PRISMA FLEX DIALYSIS MACHINE,S.N PA3603,ID# 75070 12 MO OPTION YEAR (4) 12/01/2015 THRU 11/30/2016 DESCRIPTION QTY U/I 0001. PHOENIX DIALYSIS SYSTEM, ID#51850, S/N PH8422 12 MO 0002. PHOENIX DIALYSIS SYSTEM, S/N PH12763, ID# 58275 12 MO 0003. PHOENIX DIALYSIS SYSTEM, S/N PH12806, ID# 58276 12 MO 0004. PHOENIX DIALYSIS SYSTEM, S/N PH12928, ID# 58277 12 MO 0005. PHOENIX DIALYSIS SYSTEM, S/N PH12838, ID# 58278 12 MO 0006. PHOENIX DIALYSIS SYSTEM, S/N PH12935, ID# 58279 12 MO 0007. PHOENIX DIALYSIS SYSTEM S/N PH12937 ID# 58280 12 MO 0008. PHOENIX DIALYSIS SYSTEM S/N PH12942 ID# 58281 12 MO 0009. PHOENIX DIALYSIS SYSTEM S/N PH12944 ID# 58282 12 MO 0010. PHOENIX DIALYSIS SYSTEM S/N PH13096 ID# 58283 12 MO 0011. PHOENIX DIALYSIS SYSTEM S/N PH13095 ID# 58284 12 MO 0012. PHOENIX DIALYSIS SYSTEM S/N PH12943 ID# 58285 12 MO 0013. PHOENIX DIALYSIS SYSTEM S/N PH12939 ID# 58286 12 MO 0014. PHOENIX DIALYSIS SYSTEM S/N PH12936 ID# 58287 12 MO 0015. PHOENIX DIALYSIS SYSTEM S/N PH12934 ID# 58288 12 MO 0016. PHOENIX DIALYSIS SYSTEM S/N PH12933 ID# 58289 12 MO 0017. PHOENIX DIALYSIS SYSTEM, ID# 51851, S/N PH8437 12 MO 0018. PHOENIX DIALYSIS SYSTEM, ID# 51852, S/N PH8443 12 MO 0019. PHOENIX DIALYSIS SYSTEM, ID# 51853, S/N PH8442 12 MO 0020. PRISMA DIALYSIS MACHINE, S/N PR03544, ID# 40854 12 MO 0021. PRISMA DIALYSIS MACHINE, S/N 964394, ID# 45873 12 MO 0022. PRISMA FLEX DIALYSIS MACHINE,S.N PA3603,ID# 75070 12 MO BASE AND ALL OPTIONS TOTAL$ 1. Type of Contract: Firm-fixed-Price This announcement constitutes the only solicitation. Solicitation VA-248-11-RQ-1822 is issued as a request for quotation. This notice and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-29. The North American Industry Classification Systems (NAICS) code 811219, Other Electronic and Precision Equipment Repair and Maintenance and the size standard are 500 employees. The government intends to issue a contract for commercial items. Commercial items FAR clauses 52.212-1 Instructions to Offerors-Commercial Items, 52.212-2 Evaluation Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items, 52.212-4 Contract Terms and Conditions-Commercial Items, and 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items, apply to this solicitation, and may be found at http://acquisition.gov/comp/far/ Note: Far 52.212-1 and Far 52.212-4 are incorporated into this announcement by reference. Offeror's must be registered in Central Contractor Registration (CCR) data base located at hhtp://www.ccr.gov. Business size will be verified using CCR. ****RFQ SUBMISSIONS: ALL interested parties must submit a quote which will be considered by this agency. Interested Parties who fail to complete and submit the requirements below may be considered non-responsive. ****PRICE QUOTE: Interested Parties shall submit Price Quotes to Leonora.simmons@va.gov ****QUOTE EVALUATION and CONTRACT AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to this RFQ solicitation will be most advantageous to the Government. The Government intends to make a single award for the entire requirement as written in the RFQ. ****Type of Contract: Firm Fixed Price ****Estimated required Date: 10/08/2011 ****RFQ QUESTIONS: All inquiries must be via email. Questions concerning this solicitation MUST be submitted no later than 10/08/2011/ 10 am Standard Time (EST). ****RFQ DUE DATE: Responses to this RFQ shall be via electronic submission to Leonora.simmons@va.gov on or before 10/08/2011 at 10: AM EST Contracting Office Address: Department of Veterans Affairs; James A. Haley Veterans Hospital (90C); 13000 Bruce B. Downs Blvd; Tampa F.L 33612 Point of Contact(s): Leonora Simmons Leonora.simmons@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TaVAMC673/TaVAMC673/VA24811RQ1822/listing.html)
 

Document(s)

Attachment
 

File Name: VA-248-11-RQ-1822 VA-248-11-RQ-1822.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=263814&FileName=VA-248-11-RQ-1822-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=263814&FileName=VA-248-11-RQ-1822-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02597898-W 20111001/110930000037-069cdabcb7a0aced88be240b4f8e2546 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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