SOLICITATION NOTICE
67 -- Photographic Equipment & Supplies - RFQ - Justification (Brand Name)
- Notice Date
- 9/15/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423410
— Photographic Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Other Defense Agencies, OSD - Public Affairs for Internal Communication, Defense Media Activity, 23755 Z Street, Riverside, California, 92518-2031, United States
- ZIP Code
- 92518-2031
- Solicitation Number
- HQ002812026600
- Archive Date
- 10/7/2011
- Point of Contact
- Allen L. Powers, Phone: 9514132382, Susan M. Madrid, Phone: 951-413-2371
- E-Mail Address
-
allen.powers@dma.mil, susan.madrid@dma.mil
(allen.powers@dma.mil, susan.madrid@dma.mil)
- Small Business Set-Aside
- N/A
- Description
- Justification for Other than Full and Open Competition (Brand Name) Request for Quotes This is a combined synopsis/solicitation of a commercial item prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Brand Name Unrestricted Business Size Procurement. The Defense Media Activity is issuing this combined synopsis/solicitation, reference number HQ002812026600, as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 423410, "Photographic Equipment and Supplies Merchant Wholesalers", with a small business standard of 100 employees. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-53 effective 04AUG2011. The Government intends to award a Firm Fixed-Price Commercial Purchase Order to the responsible contractor, with acceptable past performance, submitting the lowest technically acceptable offer/quote. The Justification for Other than Full and Open Competition (Brand Name) is attached. ITEM DESCRIPTION: Please use the attached "Request for Offer/ Quote" form to submit your offer/quote and forward by email to allen.powers@dma.mil or fax to (951) 413-2432. Due to technical issues email and fax may not result in your offer/quote arriving before the cut-off time, please allow extra time if you're sending your quote via electronic means. Responses must be received no later than September 22, 2011; 2:00 PM (Pacific Daylight Time). Forward responses by e-mail to allen.powers@dma.mil or fax to 951 413-2432. Due to technical issues, please allow additional time if you're using electronic means. Offerors must ensure that their company is registered with the Central Contractor Registration (CCR). For information refer to http://www.bpn.gov/. This order will include the following referenced clauses which may be accessed electronically at http://farsite.hill.af.mil/farsite.html: (1) FAR 52.212-1 (Instructions to Offerors - Commercial Items) (JUN 2008): (a) Re para (a): NAICS 423410, "Photographic Equipment and Supplies Merchant Wholesalers", with a small business standard of 100 employees. (b) Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (2) Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (OCT 2010) or indication that reps and certs are in ORCA. (3) FAR 52.212-4 (Contract Terms and Conditions - Commercial Items) (JUN 2010) (4) Other Clauses, Terms & Conditions: 52.212-5: Contract Terms and Conditions Required to Implement Statutes or Executive Order - Commercial Items (Jul 2010) (Deviation) 52.252-2: CLAUSES INCORPORATED BY REFERENCE (February 1998) 52.252-6: Authorized Deviations in Clauses (April 1984) 252.212-7001: Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items (June 2010) (Deviation) UNDERSTANDING WIDE AREA WORKFLOW - READ THESE INSTRUCTIONS TO EXPEDITE ELECTRONIC PAYMENT (a) This contract action for commercial items of supply incorporates DFARS 252.232-7003, Electronic Submission of Payment Requests. For the Department of Defense, the MANDATORY method of electronic submission of payment requests is by Wide Area Workflow (WAWF.) This means that paper invoices are not permitted and will not be processed for payment. (b) Definitions Important to the WAWF Process Acceptor: The organization or person designated in block 15 of the SF 1449 (cover page of the purchase request) who accepts the products or services tendered. The acceptor has a unique DoDAAC (Department of Defense Activity Address Code) shown in the upper right had box of block 15 that must be used to notify the acceptor that an electronic invoice is pending. DoDAAC: As stated above, an acronym for Department of Defense Activity Address Code. This code unique to each organization in the Department of Defense. Knowledge of what DoDAAC codes must be input into WAWF electronic invoices is crucial to the payment process as it alerts the acceptor that an invoice is pending for acceptance and alerts the payment office that a completed action is ready to process for payment. Payment Office: The location of the Defense Finance and Accounting Service (DFAS) office shown in block 18a of the SF 1449 that will process your electronic invoices. The payment office also has a unique DoDAAC. (c) Options within WAWF include a "combo" for supply items, a 2-in-1 invoice for service contracts and a "stand-alone" invoice. It is recommended that the use of, stand-alone invoices be avoided. The matching of "stand-alone" invoices by DFAS offices requires invoices and receiving reports be separately or individually submitted by the vendor and the receiving activity and can routinely cause lengthy delays and possible rejection because they do not appear together and therefore must be individually matched and then verified. The use of the "combo" or "2-in-1" does not present this problem and avoids the attendant delays associated with matching. Detailed instructions on how to create an invoice, as well as other topical issues, can be found at the WAWF training website at http://www.wawftraining.com. (d) A key, important, and imperative step for vendors to take is to e-mail notification to the acceptor identified in the contract in block 15 by clicking on the "Send More E-Mail Notifications" link in WAWF upon submission of the electronic invoice instrument (combo or 2-in1). This step provides notice to the acceptor of your pending invoice Self registration for the use of WAWF can be accomplished at https://wawf.eb.mil/index.html. For assistance in registering contact: 1-866-618-5988 COMMERCIAL: 801-605-7095 CSCASSIG@CSD.DISA.MIL Helpful training on the use of WAWF for the submission of invoices is available on line at http://www.wawftraining.com. (e) Questions concerning payments: (1) DFAS Indianapolis at 1-888-332-7366. You will need to have the delivery/purchase/contract number ready when calling about payments. (2) Payment and receipt information can be accessed at the DFAS website https://myinvoice.csd.disa.mil/. You will need to have the delivery/purchase/contract number or invoice number to inquire about the payment. (End of Additional Instructions)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/AFIST-ASA/MarchARBCA/HQ002812026600/listing.html)
- Place of Performance
- Address: FB 4610 30 LRS LGRDDC, BLDG 5500 CP 805 606 6015, 2010 New Mexico Ave, Vandenberg AFB, California, 93437, United States
- Zip Code: 93437
- Zip Code: 93437
- Record
- SN02577691-W 20110917/110915235158-a666351cb013be0b9cf038106ed7d1d7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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