SOLICITATION NOTICE
58 -- TEMPEST Video Teleconferencing Units
- Notice Date
- 9/13/2011
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- 1701 North Fort Myer Drive, Arlington, VA 22209
- ZIP Code
- 22209
- Solicitation Number
- 1019143027
- Response Due
- 9/16/2011
- Archive Date
- 3/14/2012
- Point of Contact
- Name: Michael Dickson, Title: Contract Adminstrator, Phone: 7038756688, Fax:
- E-Mail Address
-
dicksonms@state.gov;
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued.The solicitation number is 1019143027 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53. The associated North American Industrial Classification System (NAICS) code for this procurement is 334210 with a small business size standard of 1,000.00 employees.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2011-09-16 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Springfield, VA 22150 The Department of State requires the following items, Brand Name or Equal, to the following: LI 001, TEMPEST Video teleconference system, BRAND NAME OR EQUAL to the following: CIS TEMPEST VTC DTD-MXP-1700T-L1, including: - Tandberg 1700MXP CODEC - Natural Presenter Package (NPP) - 20" LCD Display - 16:9 Aspect Ratio - Compact Tandberg PrecisionHD Camera - H.261, H.263, H.264 - Video Formats: NTSC/PAL - 100MB Fiber Ethernet SC Connection (optional second fiber PC port) - IP Data Rate of up to 2Mbps Ipv6 - 15 Pin Computer VGA input - Product shallmeet NSA, NSTISSAM/TEMPEST 1-92, Level I TEMPEST requirements. See full TEMPEST and other bidding requirements and attachment to this solicitation on www.fedbid.com., 2, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to clientservices@fedbid.com. Agencies may require registration with the Central Contractor Registry (CCR) prior to receipt of order, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.ccr.gov. All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer?s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request. The Seller confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer?s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software. All bid prices must include shipping FOB Destination CONUS (CONtinental U.S.). No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award. The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.204-10; 52.219-6; 52.219-28; 52.222-3; 52.222-19; 52.222-21; 52.222-26; 52.222-36; 52.223-18; 52.225-13; 52.232-33. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far. FAR 52.225-6(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled ?Trade Agreements.? (b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products. Other End Products:Line Item No.______________Country of Origin:_________________[List as necessary] (c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American Act. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation. (End of Provision) **MUST BE EMAILED TO DICKSONMS@STATE.GOV PRIOR TO BID CLOSE** This solicitation requests TEMPEST information technology equipment, for use by Government entities forprocessing classified information. Therefore, quoted equipment must comply with the requirements of theNational TEMPEST Standard, NSTISSAM TEMPEST/1-92, Compromising Emanations Laboratory TestStandard, Electromagnetics, dated 15 December 1992. The National Security Agency (NSA) certificationprocess substantiates that the company has in place the manufacturing capability and product assurancecontrols necessary to ensure the continued TEMPEST integrity of the product following certification and thatthese capabilities are applied to the product. Separate lists are provided for products that meet the Level Iand Level II requirements. In order to be eligible for award, the offeror must be an NSA-certified U.S.TEMPEST product manufacturer, eligible to use a commercial TEMPEST test service facility which NSA hascertified, in performance of this contract. The NSA Certified TEMPEST Test Services List (CTTSL) is a list ofcommercial TEMPEST test service facilities which NSA has certified, under the auspices of the NSA CertifiedTEMPEST Test Services Program (CTTSP), for use by Government departments and agencies, U.S.Government contractors, and eligible U.S. TEMPEST product manufacturers to conduct TEMPEST testingrelated to the development and production of TEMPEST products. NSA certification of a TEMPEST testservice facility is a statement that the facility complies with the technical, security, personnel, equipment, andoperational requirements specified in the CTTSP Technical and Security Requirements Document (TSRD).NSA certification and placement of a facility on the CTTSL occurs when the Company demonstrates that itoperates test service facilities with the requisite personnel, test equipment inventory, calibration andmaintenance requirements delineated in the TSRD. NSA does not make, by virtue of its certification, anywarranty or representation regarding the quality of services provided by the certified facility. the DD Form 254, Department of Defense Contract Security Classification Specification, attached to thiscontract. (b) Since it will be necessary for some Contractor personnel to have access to classified materialand/or to enter into areas requiring a security clearance, each Contractor employee requiring such accessmust have an individual security clearance commensurate with the required level of access prior to contractperformance. Individual clearances shall be maintained for the duration of employment under this contract, oruntil access requirements change. (c) The Contractor shall obtain a Department of State building pass for allemployees performing under this contract who require frequent and continuing access to Department ofState facilities in accordance with DOSAR 652.237-71 "IDENTIFICATION/BUILDING PASS." (d)Performance of this contract shall be in accordance with the attached DD Form 254, Department of DefenseContract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS." (e)Classified material received or generated in the performance of this contract shall be safeguarded anddisposed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M). (end of clause) See attachment on www.fedbid.com entitled "SPECIFICATIONS FOR THE DEPARTMENT OF STATETEMPEST PRODUCTS APPROVED EQUIPMENT LIST (AEL)" for Bid Sample and Testing submissionrequirements, in addition to other TEMPEST requirements. If items are not already DOS AEL approved, as described in the attachment on www.fedbid.com, then testitems must be submitted, as described in the attachment, within 30 calendar days of request. Delivery of the65 units requested must occue within 60 calendar days after receipt of order or after final AEL approval,whichever is later. Bidders should specify their order (production run) delivery time ARO as part of their bidsubmission on FedBid. (a) The Contractor shall deliver 1 units of Item 001, within 30 calendar days from the date of this contract tothe Government for first article tests, as directed in the attachment entitled SPECIFICATIONS FOR THEDEPARTMENT OF STATE TEMPEST PRODUCTS APPROVED EQUIPMENT LIST (AEL). Shippingdocumentation shall contain this contract number and the Item identification in accordance with allinstructions elsewhere in this order. The characteristics that the first article must meet are specifiedelsewhere in this contract (See line items( in addition to the TEMPEST requirements in the above namedattachment. (b) Within 30 calendar days after the Government receives the first article, the ContractingOfficer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the firstarticle. The notice of conditional approval or approval shall not relieve the Contractor from complying with allrequirements of the specifications and all other terms and conditions of this contract. A notice of conditionalapproval shall state any further action required of the Contractor. A notice of disapproval shall cite reasonsfor the disapproval. (c) If the first article is disapproved, the Contractor, upon Government request, shallsubmit an additional first article for testing. After each request, the Contractor shall make any necessarychanges, modifications, or repairs to the first article or select another first article for testing. All costs relatedto these tests are to be borne by the Contractor, including any and all costs for additional tests following adisapproval. The Contractor shall furnish any additional first article to the Government under the terms andconditions and within the time specified by the Government. The Government shall act on this first articlewithin the time limit specified in paragraph (b) of this clause. The Government reserves the right to require anequitable adjustment of the contract price for any extension of the delivery schedule or for any additionalcosts to the Government related to these tests. (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any firstarticle, the Contractor shall have failed to make delivery within the meaning of the Default clause of thiscontract. (e) Unless otherwise provided in the contract, the Contractor -- (1) May deliver the approved firstarticle as a part of the contract quantity, provided it meets all contract requirements for acceptance; and (2)Shall remove and dispose of any first article from the Government test facility at the Contractor?s expense.(f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, theContracting Officer shall, upon timely written request from the Contractor, equitably adjust under theChanges clause of this contract the delivery or performance dates and/or the contract price, and any othercontractual term affected by the delay. (g) The Contractor is responsible for providing operating andmaintenance instructions, spare parts support, and repair of the first article during any first article test. (h)Before first article approval, the acquisition of materials or components for, or the commencement ofproduction of, the balance of the contract quantity is at the sole risk of the Contractor. Before first articleapproval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) terminationsettlements if the contract is terminated for the convenience of the Government. (i) The Government maywaive the requirement for first article approval test where supplies identical or similar to those called for in theschedule have been previously furnished by the Offeror and have been accepted by the Government. TheOfferor may request a waiver. (End of clause) The contractor shall tender for acceptance under this contract only items that meet packing requirementsconsistent with ASTM D3951 - 10 Standard Practice for Commercial Packaging. Hereby incorporated by reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR: http://www.arnet.gov/far DOSAR: http://statebuy.state.gov/dosar
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/FedBid.com/FedBid1/1019143027/listing.html)
- Place of Performance
- Address: Springfield, VA 22150
- Zip Code: 22150
- Zip Code: 22150
- Record
- SN02575208-W 20110915/110914001405-05a15de18977560e00a296163067fee5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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