PRESOL | J | Maintenance of video tape and audio cassette recorders - Attachment 1 - Schedule of Prices - Attachment 3 - Performance Work Statement - Attachment 2 - RFQ Information Sheet

FBO DAILY ISSUE OF SEPTEMBER 10, 2011 FBO #3577
SOLICITATION NOTICE

J -- Maintenance of video tape and audio cassette recorders - Attachment 1 - Schedule of Prices - Attachment 3 - Performance Work Statement - Attachment 2 - RFQ Information Sheet

Notice Date: 9/8/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 811212 — Computer and Office Machine Repair and Maintenance
Contracting Office: National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001
ZIP Code: 20740-6001
Solicitation Number: NAMA-11-Q-0083
Archive Date: 10/6/2011
Point of Contact: Cynthia D. Jones, Phone: 301-837-1860, Ann P Harrison, Phone: (301) 837-0772
E-Mail Address: cynthia.jones@nara.gov, ann.harrison@nara.gov
(cynthia.jones@nara.gov, ann.harrison@nara.gov)
Small Business Set-Aside: N/A
Description: Attachment 2 - RFQ Information Sheet Attachment 3 - Performance Work Statement Attachment 1 - Schedule of Prices This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Firm Fixed-Priced quotations are being requested and a written solicitation will not be issued. The solicitation number is NAMA-11-Q-0083 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-54 effective August 4, 2011. This is an unrestricted acquisition, issued in accordance with FAR Subpart 13.5, Test Program for Certain Commercial Items. The National Archives and Records Administration (NARA) intends to issue an indefinite delivery, indefinite quantity, firm fixed price contract with firm fixed-priced contract line items (CLINs). Orders may be placed orally or in writing. EVALUATION: This is an unrestricted procurement, subject to Full and Open Competition. The Government reserves the right to issue multiple contracts, as well as, award on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures of FAR 13.5 in conjunction with Subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation and in accordance with the guidance at FAR 12.301(c)(2). A contract will be issued to the Contractor(s) whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this procurement will be obtained through a lowest price technically acceptable evaluation. For evaluation purposes, the firm-fixed price for each CLIN will be determined by multiplying the Unit Price by the Quantity of units, and the total fixed price will be determined by summing the firm-fixed price of all CLINs. Contractors must provide pricing for each CLIN, including any Option CLINs. BACKGROUND: The purpose of this procurement is to purchase maintenance services for video tape recorders and audio cassette recorders for the Recording Lab of the Digitization Services Branch of the National Archives and Records Administration (NARA). The Recording Lab needs a complement of video tape recorders and audio cassette recorders that operate correctly at original factory specifications in order to do preservation and reformatting work. REQUIREMENTS: See Attachment 1, Schedule of Prices. Contractors must submit their pricing (USD) in accordance with RFQ Attachment 1, Schedule of Prices. Contractors must complete and submit Attachment 2, RFQ Information Sheet. See Attachment 3, Performance Work Statement. QUESTIONS: Questions regarding this RFQ must be submitted in writing to Ms. Cynthia Jones no later than 12:00 PM EST on September 13, 2011. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. SUBMISSION OF QUOTATIONS: Three (3) copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Ms. Cynthia Jones (NAMA-11-Q-0083), 8601Adelphi Road, Room 3400, College Park, MD 20740-6001 or e-mailed to: cynthia.jones@nara.gov. Quotations should be received by 12:00 PM EST on September 21, 2011. Failure to submit quotations by the due date may result in rejection of the quotation as untimely. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant fixed price contract, with the exception of FAR provisions which will be removed prior to issuance of the order: FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008); FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Oct 2010) - Offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision - a copy of the provisions can be found at https://www.acquisition.gov/far/; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Aug 2011) -- see Attachment 4, Terms and Conditions for Addenda to this clause; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Aug 2011) - see Attachment 4, Terms and Conditions for the full text of this clause; FAR 52.216-27, Single or Multiple Award (Oct. 1995). FAR 52.217-5, Evaluation of Options (Jul 1990); FAR 52.232-18, Availability of Funds (Apr 1984). See Attachment 4, Terms and Conditions for additional applicable FAR provisions and clauses. ATTACHMENT 1 SCHEDULE OF PRICES Base Year CLIN Video/Audio Format Base Year - Description Qty Unit Unit Price Total Price (Qty x Price) 0001 Ampex 1" Type C Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0002 Sony 1" Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0003 Ampex Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0004 Sony Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0005 Sony Digital Betacam Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0006 Sony Multi format Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0007 Panasonic DVCPro Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0008 Sony Hi8 Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0009 Panasonic SVHS Quantity - 19 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0010 Sony U-matic Quantity - 22 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0011 Sony U-matic SP Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0012 Sony DVCAM Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0013 Pioneer DVD Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0014 Panasonic VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0015 Tascam ¼" open reel Quantity - 8 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0016 Otari ¼" open reel Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0017 Ampex ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0018 Sony ¼" open reel Quantity - 4 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0019 Tascam Audio Cassette Quantity - 17 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0020 Numark Audio Compact Disc Quantity - 3 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0021 Califone ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0022 Eiki Cassette/DC Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0023 Sony Cassette Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0024 Sony VHS/DVD Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0025 JVC VHS/DVD Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0026 JVC VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair Option Year 1 CLIN Video/Audio Format Base Year - Description Qty Unit Unit Price Total Price (Qty x Price) 0027 Ampex 1" Type C Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0028 Sony 1" Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0029 Ampex Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0030 Sony Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0031 Sony Digital Betacam Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0032 Sony Multi format Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0033 Panasonic DVCPro Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0034 Sony Hi8 Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0035 Panasonic SVHS Quantity - 19 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0036 Sony U-matic Quantity - 22 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0037 Sony U-matic SP Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0038 Sony DVCAM Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0039 Pioneer DVD Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0040 Panasonic VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0041 Tascam ¼" open reel Quantity - 8 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0042 Otari ¼" open reel Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0043 Ampex ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0044 Sony ¼" open reel Quantity - 4 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0045 Tascam Audio Cassette Quantity - 17 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0046 Numark Audio Compact Disc Quantity - 3 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0047 Califone ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0048 Eiki Cassette/DC Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0049 Sony Cassette Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0050 Sony VHS/DVD Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0051 JVC VHS/DVD Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0052 JVC VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair Option Year 2 CLIN Video/Audio Format Base Year - Description Qty Unit Unit Price Total Price (Qty x Price) 0053 Ampex 1" Type C Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0054 Sony 1" Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0055 Ampex Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0056 Sony Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0057 Sony Digital Betacam Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0058 Sony Multi format Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0059 Panasonic DVCPro Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0060 Sony Hi8 Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0061 Panasonic SVHS Quantity - 19 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0062 Sony U-matic Quantity - 22 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0063 Sony U-matic SP Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0064 Sony DVCAM Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0065 Pioneer DVD Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0066 Panasonic VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0067 Tascam ¼" open reel Quantity - 8 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0068 Otari ¼" open reel Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0069 Ampex ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0070 Sony ¼" open reel Quantity - 4 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0071 Tascam Audio Cassette Quantity - 17 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0072 Numark Audio Compact Disc Quantity - 3 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0073 Califone ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0074 Eiki Cassette/DC Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0075 Sony Cassette Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0076 Sony VHS/DVD Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0077 JVC VHS/DVD Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0078 JVC VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair Option Year 3 CLIN Video/Audio Format Base Year - Description Qty Unit Unit Price Total Price (Qty x Price) 0079 Ampex 1" Type C Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0080 Sony 1" Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0081 Ampex Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0082 Sony Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0083 Sony Digital Betacam Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0084 Sony Multi format Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0085 Panasonic DVCPro Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0086 Sony Hi8 Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0087 Panasonic SVHS Quantity - 19 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0088 Sony U-matic Quantity - 22 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0089 Sony U-matic SP Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0090 Sony DVCAM Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0091 Pioneer DVD Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0092 Panasonic VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0093 Tascam ¼" open reel Quantity - 8 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0094 Otari ¼" open reel Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0095 Ampex ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0096 Sony ¼" open reel Quantity - 4 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0097 Tascam Audio Cassette Quantity - 17 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0098 Numark Audio Compact Disc Quantity - 3 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0099 Califone ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0100 Eiki Cassette/DC Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0101 Sony Cassette Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0102 Sony VHS/DVD Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0103 JVC VHS/DVD Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0104 JVC VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair Option Year 4 CLIN Video/Audio Format Base Year - Description Qty Unit Unit Price Total Price (Qty x Price) 0105 Ampex 1" Type C Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0106 Sony 1" Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0107 Ampex Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0108 Sony Betacam SP Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0109 Sony Digital Betacam Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0110 Sony Multi format Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0111 Panasonic DVCPro Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0112 Sony Hi8 Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0113 Panasonic SVHS Quantity - 19 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0114 Sony U-matic Quantity - 22 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0115 Sony U-matic SP Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0116 Sony DVCAM Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0117 Pioneer DVD Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0118 Panasonic VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0119 Tascam ¼" open reel Quantity - 8 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0120 Otari ¼" open reel Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0121 Ampex ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0122 Sony ¼" open reel Quantity - 4 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0123 Tascam Audio Cassette Quantity - 17 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0124 Numark Audio Compact Disc Quantity - 3 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0125 Califone ¼" open reel Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0126 Eiki Cassette/DC Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0127 Sony Cassette Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0128 Sony VHS/DVD Quantity - 2 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0129 JVC VHS/DVD Quantity - 5 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair 0130 JVC VHS Quantity - 1 Pick Up and Drop Off Bench Test Preventive Maintenance and Calibration Minor Repair Major Repair ATTACHMENT 2 RFQ INFORMATION SHEET Failure to provide the TAA Country of Production (if applicable) will result in no further consideration of the quotation. Vendors must complete this sheet and submit it with the Quotation. Failure to do so will render the quotation unacceptable for receipt of the order. Specific Terms, Conditions, and Administrative information PAYMENT TERMS: DELIVERY DATE: NAME AND ADDRESS OF QUOTER: ________________________________________________________________________ TELEPHONE NO (INCLUDE AREA CODE): __________________________ FAX NUMBER: ___________________________ E-MAIL ADDRESS: _____________________________________ ENROLLED IN CENTRAL CONTRACTOR REGISTRATION? Yes____ No____ CAGE CODE NUMBER: _____________________________________ DUNS: _______________________________________ GSA CONTRACT #: __________________________________ Vendor Certification: [By signing the Vendor acknowledges that the information provided in response to this RFQ is correct.] NAME AND TITLE OF SIGNER: __________________________________ DATE OF QUOTATION: ___________________________________ SIGNATURE OF PERSON AUTHORIZED TO SIGN: ______________________________ ATTACHMENT 3 PERFORMANCE WORK STATEMENT FOR On Site Preventive Maintenance and Calibration, Minor Repair, and Pick Up and Drop Off, Bench Testing, and Major Repair Services for Audio and Video Tape Recorders/Decks 1.0 INTRODUCTION Statement of Need The Motion Picture, Sound and Video Unit (Mopix) of the Archival Operations-Washington, DC branch of the National Archives and Records Administration (NARA) is responsible for the accessioning, custodial handling, and public access of the audio and video holdings held by the National Archives and Records Administration. The Research Room and Archival Projects Team need a complement of audio and video tape/cassette recorders or decks that operate correctly at original factory specifications in order to do accessioning, holdings maintenance work, and to provide access in the Motion Picture, Sound and Video Research Room. Currently, the Mopix unit has 104 non-operational audio and video tape/cassette recorders or decks and VHS/DVDs that need maintenance and/or repair to be operational, and an additional complement of operational audio and video tape/cassette recorders or decks that may need maintenance and/or repair in the future. 2.0 BASIC REQUIREMENTS 2.1 The Motion Picture, Sound and Video Unit (Mopix) of the Archival Operations-Washington, DC branch of the National Archives and Records Administration (NARA) is responsible for the accessioning, custodial handling and public access of the audio and video holdings held by the National Archives and Records Administration. The Mopix Unit has a total of fifty-six (58) video recorders/decks that are in need of repair, refurbishment, or regular preventive maintenance; and thirty-eight (38) audio recorders/decks that are currently operational will be covered as well for any future maintenance and repair work that are in need of repair, refurbishment, or regular preventive maintenance. The Mopix Research Room has eight (8) VHS/DVD decks needing regular preventive maintenance. Research Room VHS/DVD equipment may be replaced during the life of the contract. These machines will fall under the regular preventative maintenance service of the contract. The Contractor must maintain, at a minimum, a 95% (less equipment maintenance downtime) equipment uptime or in service rate in Room 4000. In order to determine the uptime or in service rate, the COR or his designated representative will periodically and randomly check all of the audio and video tape/cassette recorders or decks to verify their operability and then calculate whether the 95% uptime or in service rate is being maintained. This requirement is dependent upon funding for any machines requiring major repairs. Understanding that VHS/DVD players may cost significantly less to replace than repair, only cleaning and on-site testing will be applicable for the Room 4000 VHS/DVD players. Additional audio and video tape/cassette recorders or decks in staff areas (Rooms, 3350 and 4350) will be maintained by machines priority determined by the COR, and depending upon available funding. 2.1.1 General Requirements: SERVICES TO BE PURCHASED Qty Services 58 On Site Diagnostic Testing, Preventive Maintenance (See Section 2.2.2 for Description of Preventative Maintenance), and Minor Repair (see Section 2.2.3 for Description of Minor Repairs), services for video recorders/decks - see list 2.2.7. 38 On Site Diagnostic Testing, Preventive Maintenance (See Section 2.2.2 for Description of Preventative Maintenance) and Minor Repair (see Section 2.2.3 for Description of Minor Repairs) services for audio recorders/decks - see list 2.2.8. 8 On Site Diagnostic Testing, Preventive Maintenance (See Section 2.2.2 for Description of Preventative Maintenance) services for Research Room VHS/DVD Decks - see list 2.2.9. TBD Pick Up and Drop Off, Bench Testing and Major Repair services for inoperable audio and video tape/cassette recorders or decks, including labor and parts, as required. There is no ready list for the equipment to be repaired under this service. This will be determined during regular On Site Testing. Major repairs will not be performed until COR has approved the repair for each piece of equipment. 2.1.2 Reports A. Reports on Equipment Maintenance performed must be delivered to the COR after each visit. B. A Report on Labor hours per visit will be supplied to the COR after each visit. C. Prior to any other work being done on audio and video tape/cassette recorders or decks, vendor(s) shall submit a detailed report to NARA, outlining the maintenance and repair needs identified during the bench test. The report shall provide recommendations for further work, including preventive maintenance and cleaning, minor repairs, and major repairs. Bench tests of Equipment requiring Major Repair will be supplied to the COR before repairs will be authorized. D. Base Year Diagnostic Report. The base year of the agreement will require the Vendor to perform diagnostics on all audio and video tape/cassette recorders or decks in Room 4000 and staff areas (Rooms 3350, 4350) at Archives II. This diagnostic visit will count as one of the four yearly visits. 2.2 Work Procedure The Contractor must report to the Contracting Officers Representative (COR) or his designated representative for each location prior to commencing work. Before beginning and upon completion of any scheduled or unscheduled service call, the contractor's service representative must sign in and sign out with the Security Desk and designated representative for each location. 2.2.1 Repair Service Hours A. The audio and video tape/cassette recorders or decks that are in use in Room 4000 and staff areas (Rooms 3350, 4350), will be available forrepair or maintenance on site from 8:45 am to 5:00 pm Monday throughout Friday excluding Federal Holidays. B. In the event of a deck malfunction, the Contractor will be notified by the COR or his designated representative. The Contractor must respond via telephone or e-mail to the COR or designated representative within 4 hours after receipt of telephone notification. The Contractor must arrange to service the equipment during the next business day (Monday through Friday). Consulting with the COR to schedule a visit for maintenance is considered to satisfy this requirement. C. All scheduled maintenance must be coordinated with the COR or his designated representative at least 3 working days in advance. 2.2.2 Preventative Maintenance Preventative maintenance must be scheduled and completed four times a year and performed in accordance with the reader manufacturer's specification. Preventative maintenance must include at a minimum: - Cleaning - Replacement of rollers and belts - Check of brake torque - Check of motors and tension regulators - Check of head wear - Head degauss - Control and operational check - Check of link, drive, torque, tape run, power supplies, servos, audio, video, time code, etc. - Alignment and calibration of the above 2.2.3 Minor Repair Vendor(s) shall conduct minor repair on only those recorders/decks approved by NARA, based on NARA's review of the diagnostic report(s). Vendor(s) shall perform minor repair, following factory service/repair manual recommendations and, at a minimum, shall include: - Replacement of drum - Replacement of audio heads - Replacement of time code heads - Replacement of full-erase heads - Calibration/alignment of all components after minor repair All equipment shall be warranted to be operational for 30 days after minor repair. 2.2.4 Major Repair Prior to any other work being done on audio and video tape/cassette recorders or decks, vendor(s) shall submit a detailed report to NARA, outlining the maintenance and repair needs identified during the bench test. The report shall provide recommendations for further work, including preventive maintenance and cleaning, minor repairs, and major repairs. Vendor(s) shall conduct major repair on only those recorders/decks approved by NARA, based on NARA's review of the bench test report(s). NARA reserves the right to decline any and all additional work for individual decks. Vendor(s) shall perform major repair, following factory service/repair manual recommendations and, at a minimum, shall include: - Replacement of motors - Replacement of servos - Replacement of circuit boards - Replacement of power supplies - Replacement of cassette/tape handling assemblies - Replacement of solenoids - Calibration/alignment of all components after major repair All equipment shall be warranted to be operational for 30 days after major repair. 2.2.5 Pick Up and Drop Off of audio and video tape/cassette recorders or decks requiring Major Repair Vendor(s) shall pick up from and return all serviced/repaired audio and video tape/cassette recorders or decks to the National Archives at College Park, 3301 Metzerott Road, College Park, MD 20740. 2.2.6 Bench Test Vendor(s) shall perform a bench test of all audio and video tape/cassette recorders or decks sent for Major Repair to test and evaluate the operational and repair needs, for each audio and video tape/cassette recorders or decks to bring the audio and video tape/cassette recorders or decks to factory specifications. All additional work - preventive maintenance and cleaning, minor repairs, and major repairs - must be approved by NARA. 2.2.7 List of Video Tape Recorders/Decks to be Supported/Repaired Quantity Format Make Model 1 1-inch Type C Ampex VPR80 2 1-inch Sony BVH2000 1 Betacam SP Ampex CVR65 1 Betacam SP Sony BVW22 1 Digital Betacam Sony DVW522 1 Multi format Sony J-3 1 DVCPro Panasonic AJD230H 1 Hi8 Sony EVO9500A 13 SVHS Panasonic AG7150 6 SVHS Panasonic AG7350 2 Umatic Sony VO5800 3 Umatic Sony VP5000 5 Umatic Sony VP5020 2 Umatic Sony VP7020 4 Umatic Sony VO7600 6 Umatic Sony VP9000 1 Umatic SP Sony VO5600 2 Umatic SP Sony VO9600 1 Umatic SP Sony VO9800 1 Umatic SP Sony VO9850 1 DVCAM Sony DSR-25 1 DVD Pioneer V-7400 1 VHS Panasonic AG6100 2.2.8 List of Audio Tape Recorders/Decks to be Supported/Repaired Quantity Format Make Model 8 ¼ " Open Reel Tascam 22-2 2 ¼ " Open Reel Otari MX5050 1 ¼ " Open Reel Ampex ATR700 4 ¼ " Open Reel Sony TC399 1 Audio Cassette Tascam 112 1 Audio Cassette Tascam 112B 1 Audio Cassette Tascam 122MKIII 1 Audio Cassette Tascam 202MKIII 11 Audio Cassette Tascam 102 2 Audio Cassette Tascam CC-222 3 Audio Compact Disc Numark CDN15 1 ¼" Open Reel Califone 5600GX 1 Cassette/CD Eiki 7070 1 Cassette Sony BM75 2.2.9 List of VHS/DVD Players in Room 4000 to be Tested and Cleaned. No majors repairs to be completed. Quantity Format Make Model 2 VHS/DVD Sony SLV-D370P 2 VHS/DVD JVC HR-XVC12 3 VHS/DVD JVC HR-XVC14BU 1 VHS JVC HR-J42OU Acceptance is contingent on full functionality of serviced equipment. Offerors shall propose services to meet the National Archives' requirements. The selected vendor(s) shall provide all services to the final approved list and specifications. 3.0 PLACE OF PERFORMANCE Services may be performed and equipment will be delivered to the following location: National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740 Entrance for delivery will be via Metzerott Road 3301 Metzerott Road, College Park, Maryland 20740 4.0 PERIOD OF PERFORMANCE The period will be for delivery no more than 90 days from date of award. Delivery will be on a schedule mutually agreed upon by the vendor and the Government. 5.0 HOURS OF OPERATION Work performed at NARA in the Research Room or Accessioning/Processing areas must be undertaken during regular business hours, 8:45 am to 5:00 pm, Monday through Friday, except Federal Holidays. 6.0 TASKS AND DELIVERABLES The deliverables are discussed in paragraph 2.2 above. Performance Specifications/Additional Requirements: MISCELLANEOUS REQUIREMENTS 6.1 All work must be completed on a schedule mutually agreed upon by the vendor and the Government no later than one year from contract award date in base year or applicable option year. 6.2 No transportation or travel expenses will be paid. 6.3 Vendor must accept direct deposit for payment. (Vendor must be registered with the CCR registry.) Government-furnished materials: N/A Subcontractors: In the event that subcontractors are needed for portions of this project, they shall be required by the Contractor to fully comply with all relevant portions of this performance work statement and the final contract between the Government and the prime Contractor. ATTACHMENT 4 TERMS AND CONDITIONS The following clauses and provisions are incorporated and will remain in full force in any resultant firm-fixed price contract(s): I. ADDENDA to FAR 52.212-4 A. GOVERNMENT CONTRACT SPECIALIST The Contract Specialist assigned to this order/contract is: Cynthia Jones, Contract Specialist Telephone: (301) 837- 1860 Email: cynthia.jones@nara.gov B. MARK FOR INFORMATION Contractor must include the following information clearly on shipping container address label: Award Number: tbd Accepting POC: tbd, Code: tbd Room: tbd C. INVOICE SUBMISSION REQUIREMENTS 1. All original invoices submitted for payment shall be sent electronically to the following e-mail address: NAR@BPD.TREAS.GOV. Protected Microsoft Excel Files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid 2. If electronic invoices are not possible a) Original invoices shall be sent to: ARC/ASD/NAR Avery Street 3-F Bureau of the Public Debt P.O. Box 1328 Parkersburg, WV 26106-1328 b) One copy to the Contract Specialist (identified above). c) One copy to: National Archives and Records Administration Attn: tbd, Code: tbd Room: tbd Email: tbd@nara.gov For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call 304-480-7000 3. The contractor's invoice shall include the following information and/or attached documentation: (a) Name of the business concern and invoice date; (b) The complete contract number and/or delivery/task order number preceded by the letters NAMA; (c) Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number(s); (d) Payment terms; (e) DUNS number; (f) Taxpayer's Identification Number (TIN); (g) Government Fund Cite; and (h) Government Organization ordering the items 4. All invoices for services must be submitted on a monthly basis. Invoices for supplies should not be submitted until the supplies have been received and accepted by the Government. 5. All invoices will be paid using information from the Central Contractor Registration (CCR). Therefore, payment will be made to the EFT information that matches the DUNS number for this award. II. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (AUG 2011) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) __ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). __ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). __ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note). __ (7) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161). __ (8) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a). __ (9) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (10) [Reserved] __ (11)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (12)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. __ (13) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). __ (14)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. __ (iv) Alternate III (Jul 2010) of 52.219-9. __ (15) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (16) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). __ (17)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (18) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (19) 52.219-26, Small Disadvantaged Business Participation Program- Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (20) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f). __ (21) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)). __ (22) 52.219-29 Notice of Total Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2011). __ (23) 52.219-30 Notice of Total Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2011). __ (24) 52.222-3, Convict Labor (June 2003) (E.O. 11755). _X_ (25) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). _X_ (26) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X_ (27) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). __ (28) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). _X_ (29) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). __ (30) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212). __ (31) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). __ (32) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) __ (33)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (34) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). __ (35)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). __ (ii) Alternate I (DEC 2007) of 52.223-16. __ (36) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513). __ (37) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). __ (38)(i) 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138). __ (ii) Alternate I (Jan 2004) of 52.225-3. __ (iii) Alternate II (Jan 2004) of 52.225-3. __ (39) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). _X_ (40) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (41) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (42) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (43) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (44) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). _X_ (45) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). __ (46) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). __ (47) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332). __ (48) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (49)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 351, et seq.). __ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). __ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). __ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. III. ADDITIONAL APPLICABLE FULL-TEXT FAR CLAUSES A. FAR 52.217-8, Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. B. FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years six (6) months. C. FAR 52.216-22, Indefinite Quantity (Oct 1995) (a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after _______________ [insert date]. D. FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998) This order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/index.html.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/NARA/NAA/AC/NAMA-11-Q-0083/listing.html)
Place of Performance: Address: NARA, 8601 Adelphi Road, College Park, Maryland, 20740, United States; Zip Code: 20740
Record: SN02567603-W 20110910/110909000528-25ca6d6b5d7f6ee64f25afea7ced49c5 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Maintenance of video tape and audio cassette recorders - Attachment 1 - Schedule of Prices - Attachment 3 - Performance Work Statement - Attachment 2 - RFQ Information Sheet