Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 28, 2011 FBO #3564
DOCUMENT

Z -- Boiler Cleaning - Boiler Plant - Building 7 - Attachment

Notice Date

8/26/2011
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;VAMC Manchester;718 Smyth Road;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

VA24111RQ1219
 

Response Due

8/30/2011
 

Archive Date

11/28/2011
 

Point of Contact

Marc Tetu
 

E-Mail Address

Contract Specialist
(marc.tetu@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

DEPARTMENT OF VETERANS AFFAIRS STATEMENT OF WORK BOILER PLANT Annual Cleaning Services 1.0INTRODUCTION The VA Medical Center in Manchester has steam generating boilers that require regular cleaning to precede the annual internal and external independent inspections. Provide all materials, labor, and equipment to perform the bid items detailed below. Item 1, Cleaning, will be bid as firm fixed price. Item 2, Call-in Services, will be bid as time and materials. The contract will have a one-year base period with four option years. Technical and Quality factors will be weighted more than cost when evaluating bids. 2.0BACKGROUND The VA Medical Center in Manchester has three steam generating boilers (boilers #1, #3, & #4) that require regular cleaning to coincide with the VA required annual third party inspections and certification. Boiler #1, is a fire tube boiler, and is traditionally the "summer" boiler, used primarily during the warmer summer months. Boiler #3 is a water tube boiler, and is traditionally the "stand-by" boiler. Boiler #4 is a fire tube boiler, and is traditionally the "winter" boiler, used primarily during the colder winter months. The boiler inspections are conducted annually and are scheduled in a manner such that at least two of the three boilers are available for full duty at all times. One boiler is in use, a second boiler is always available on stand-by, and the third boiler is off-line and available for maintenance, cleaning, and inspections. 3.0SCOPE Item 1 - Cleaning Provide annual cleaning services for boilers #1, #3, & #4. Scheduling of cleanings to be staggered and coordinated with the Medical Center's annual boiler inspection schedule provided in Appendix A. Provide all equipment, labor and materials to open, and clean boilers with a power turbine tool consisting of 125 lbs of air driving turbine at 4,000 rpm. Turbine cleaning to be done with special cutter heads for removal of exceptionally hard scale or with wire brushes for softer scale, soot, and / or other residues to remove scale off water sides of tubes. Wire brush and power vacuum front and rear tube sheets plus fire drum of boiler. Open all hand holes, man holes and low water cut-offs. Water sides to be completely water washed of all loose mud and scale by use of water hoses and scrapers as necessary. Water sides to be inspected for present or future problem areas. Provide recommendations if any problem areas are found. After inspection and upon approval of the owner, reinstall all hand holes, man holes, and low water cutoffs with new gaskets. Pressure test all areas to ensure no leaks are present. Provide new gaskets for reassembly. Gaskets to be approved by owner prior to cleaning. 3.2 Item 2 - Call-in Services The contractor shall provide call-in service for various duties relating to the internal and external cleaning services for boilers #1, #3, & #4. This service shall include cleaning any unknown items discovered during cleaning under contract Item 1. Response time for call-in services shall be no more than twenty-four hours. The contractor shall provide a phone number or pager number to the VA to be used for call-in services. If a phone number is provided, it shall take no more than two attempts, fifteen minutes apart, for the VA to reach an employee at the phone number. If a pager is provided, the return call to the VA shall be placed within thirty minutes of receiving the page. Call-in services will be billed on a time and materials basis. All potential bidders shall complete the Pricing Schedule in Attachment B as part of their bid. Before beginning work for call-in services, technicians shall inform the VA employee on site (generally either the person who called them in or who met them at the site) of their diagnosis of the problem and the planned cleaning, including the estimated cost and time required to complete the cleaning. 4.0APPLICABLE DIRECTIVES 4.1The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 2nd Edition. 4.2The written recommendations of the equipment manufacturers. 4.3The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices. 4.4Medical Center, Facility Services Policy, FS-7. 4.5VA Directive 2008-62 5.0PERFORMANCE REQUIREMENTS All work shall be completed such that the integrity of the systems is maintained. All work shall be done in accordance with OSHA, EPA regulations, NFPA codes, with particular attention to NFPA 85, VA codes, Federal, State, and local regulations throughout the course of this project. Applicable VA publications and design manuals are available to the successful bidder at www.va.gov/facmgt. All areas will be left in a clean and workmanlike manner. Vacuum truck to be used to remove all debris generated during cleaning service. 6.0DELIVERABLES BID SUBMISSION: All bids shall include the following: "A detailed list of the cleaning activities proposed and the frequencies that they will be performed. "A detailed list of the cleaning equipment proposed and the related equipment specifications. "A completed pricing schedule, located in Attachment B. "The company's lock-out tag-out procedures. "Safety Plan. "Proposed schedule for completion of work. "Activity Hazard Analysis (AHA). A blank AHA form is available at http://www.swf.usace.army.mil/pubdata/safety/PDF/blank_AHA_Form.pdf. "Respiratory Protection Program, if respirators are to be used in the performance of the work of this contract (or, if a subcontractor is involved, the subcontractor's Respiratory Protection Program). "Any reliable information, such as cleaning performance data, cleaning equipment manufacturer's data, or industry publications, included in the bid which supports the cleaning activities and frequencies proposed will increase the technical rating of the bid. OTHER CONSIDERATIONS FOR PROPOSAL: "The provisions of all applicable NFPA, OSHA, EPA, and VA regulation, Federal, State, and local laws or regulations shall be followed at all times. "Material Safety Data Sheets (MSDS's) must be submitted to the Contracting Officer's Technical Representative (COTR) for approval for all hazardous materials before they are brought to the work site. "Two weeks prior notice is required for all work that involves shutting down any of the systems. Work requiring a shut down may be required to be performed outside of normal working hours. "End of day clean up of the work area(s) is mandatory and all trash shall be bagged and properly disposed of offsite. "Any oil waste generated from maintenance of VAMC equipment shall be identified and communicated to the GEMS Coordinator for proper collection onsite. "Hot Work Permits (for welding, brazing, soldering, torch cutting, etc.) are to be applied for through the COTR. Penetration permits for any wall penetrations shall also be required. "Confined Space Permits (for entry into boiler cavities) are to be applied for through the COTR. "Contractor vehicles, including those of their employees, are to be parked in the lower level of Lot D. Exclusion: Any vehicle directly involved in the cleaning and removal of debris from the boilers. "Smoking is permitted only in designated locations. ****************************************************************************** Please Note - Base year will require only 2 cleanings to occur prior to September 30, 2011. Option years will require 3 cleanings as outlined in the statement of work. ****************************************************************************** Attachment A: Equipment List BoilerManufacturerModelSerial NumberInstallation DateCleaning and Inspection Dates 1Cleaver-BrooksCB200-2500L0938161995March 3Cleaver-BrooksD-24WL-26701977March or September 4Cleaver-BrooksCB100-300NB413301977September Attachment B: Pricing Schedule Bid ItemBase yearOption Year 1Option Year 2Option Year 3Option Year 4 Item 1: Cleaning, yearly cost Item 2: Call-In Services (broken out below) a. Hourly rate for call-in services during normal working hours b. Hourly rate for call-in services outside of normal working hours c. Hourly travel rate for call-in services, if applicable d. Mark-up for parts not covered in Item 1, Cleaning Minimum hours charged per call-in, if applicable: Normal working hours are:
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24111RQ1219/listing.html)
 

Document(s)

Attachment
 

File Name: VA-241-11-RQ-1219 VA-241-11-RQ-1219_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=242706&FileName=VA-241-11-RQ-1219-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=242706&FileName=VA-241-11-RQ-1219-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: 718 Smyth Road;VA Medical Center;Manchester NH

Zip Code: 03104
 

Record

SN02552483-W 20110828/110827000624-d41928b72b8d9b925e466d62c9e3b2e7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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