SOLICITATION NOTICE
X -- Army National Guard FIRES Conference March 2012
- Notice Date
- 6/2/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-11-R-0010
- Response Due
- 6/29/2011
- Archive Date
- 8/28/2011
- Point of Contact
- Lisa Nicholls, 720-847-8391
- E-Mail Address
-
USPFO for Colorado
(lisa.nicholls@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Scope of work, Army National Guard Fires Conference, March 2012 General requirements; 1. Conference/meeting space for Thursday and Friday for approximately 200-250 adults during one of the first two full weeks of March 2012 within a four mile radius of the LoDo Denver area. 2. Rooms for 200-250 adults checking in Wednesday, checking out Friday during one of the first two weeks of March at or below government per diem rates. Rate extended to weekend if conference attendees chose to stay weekend. 3. Private meeting space for approximately 40 adults for Wednesday immediately preceding requirement 1. 4. Rooms for 40 adults checking in Tuesday, checking out Friday at or below government per diem rates. 5. Ten private meeting rooms for 15-18 adults each for Thursday and Friday. 6. Access to family activities and entertainment. 7. AV support to include sound system with wireless microphones (2). Wiring and patches to incorporate laptop in sound system. All necessary screens and LCD projectors. 8. Restaurant and full service bar on premise. 9. A separate room or common area near the main meeting space for vendors to set up displays. This area must accommodate approximately 20 vendor displays. It will also serve as a break area and must have areas for refreshments for approximately 200 adults. 10. A place to display a 105mm towed howitzer and a civil war cannon. 11. Shuttle support to and from airport at no extra charge. 12. Parking at venue at no extra charge. Daily requirements; Day 1 (Tuesday) - Preparation 1. Hotel accommodations, approximately 40 rooms individually billed at or below the government per-diem rate. 2. Lobby space for 4 tables and signs to accommodate registration of conference attendees. 3. Temporary parking and unloading for vendor displays, set up time and space for vendors. 4. Bar facility and services and light snacks for approximately 30 individuals in the evening for a no host social. Day 2 (Wednesday) - Executive Committee Meeting 1. Hotel accommodations for approximately 200-250 rooms individually billed at or below the government per-diem rate. 2. Lobby space for 4 tables and signs to accommodate registration of conference attendees. 3. Conference room space with tables in horseshoe arrangement with AV support for presentations for all day executive committee meeting for 40 individuals. Coffee, tea, water and other light refreshments provided throughout day. 4. Bar services, refreshments and room with a mix of seating and standing bar tables for approximately 200-250 individuals in the evening for a no host social. Capability to host a Colorado beer tasting event at this social that features local Colorado brewer products. Must be willing to allow brewers to setup tasting tables. Day 3 (Thursday) - Main conference 1. Either a breakfast buffet in a separate room or an onsite restaurant for approximately 200-250. Must serve full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks at or below the government meal per-diem rate to include all gratuity and service fees. 2. Main meeting/banquet room for approximately 200-250 with self service coffee and cold beverages available from 8:00AM to 4:00PM. Room set classroom style with tables in rows. This room will require podium and AV support as described in general requirements. 3. 10 Breakout rooms, horseshoe seating for 15-18, no AV requirements. 4. Banquet room for approximately 200-250 adults each, to be set up for dinner event from 6:00 to 9:00PM, rounds seating 8-10 with linens and 3 material tables with linens in front of room to use as needed for event/displays/awards. Podium required with microphone and sound system. Cash bar facility in close proximity to room. Dinner meal (including a salad, main course, vegetable with bread and dessert) to be provided (buffet or served) for approximately 200-250 adults at or below the government per-diem meal rate to include gratuity and service fees. Day 4 (Friday) - Main conference continued 1. Either a breakfast buffet in a separate room or an onsite restaurant for approximately 200-250. Must serve full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks at or below the government meal per-diem rate to include all gratuity and service fees. 2. Main meeting room to be set up for 200-250 set theater style with tables in rows. This room will require podium and AV support as in described in general requirements. Self serve coffee and cold beverage service from 10:00 to 12:00AM. 3. 10 Breakout rooms available 8:00 to 10:00, seating for 15-18, no AV requirements available 4. Room check out to be extended to 1:00PM This property must be a full service environment within a four mile radius of the LoDo Denver area. If third-party vendors or event planners bid on event, they MUST have a minimum of one employee present on location for the entire event at no additional expense to the government or hotel. Additionally, they must be willing to attend planning meetings as required at no additional expense to the government or host hotel. Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. Rooms/meals will be paid by individual GTC. All other expenses associated with this event are being covered by a private fund. This will NOT be a centrally billed account. All questions should be submitted to Lisa Nicholls at lisa.nicholls@us.army.mil or 720-847-8391.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-11-R-0010/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 66, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02462833-W 20110604/110602235051-ed82a65d6f4df53c8c35d142a9a0cb36 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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