SOLICITATION NOTICE
R -- NATIONAL EMERGENCY MEDICAL SERVICES COST RECOVERY The National Park Service intends to issue a fixed price
- Notice Date
- 5/31/2011
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- WASO - WCP - Denver Contracting & Procurement P.O. Box 25287MS WCP Denver CO 80225
- ZIP Code
- 80225
- Solicitation Number
- P11PS001A93
- Response Due
- 6/10/2011
- Archive Date
- 5/30/2012
- Point of Contact
- Heather N. Madsen Contract Specialist 3039876718 heather_madsen@nps.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. The solicitation number is P11PS001A93. The solicitation is issued as a request for Proposal (RFP)The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. It is the vendor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed at http://www.arnet.gov/far and http://www.ios.doi.gov. The following FAR clauses and provisions are applicable to this procurement:52.252-02 Clauses Incorporated by Reference (Feb 1998)52.212-01 Instructions to Offerors -- Commercial Items (Jun 2008)52.212-03 Offeror Representations and Certifications -- Commercial Items (Aug 2009)(https://orca.bpn.gov/)52.212-04 Contract Terms and Conditions -- Commercial Items (Jun 2010)52.212-05 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (July 2010)(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).___Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).(2) 52.233-03, Protest After Award (AUG 1996) (31 U.S.C. 3553).(3) 52.233-04, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78)(6) 52.219-04, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JULY 2005) (if the offeror elects to waive thepreference, it shall so indicate in its offer) (15 U.S.C 657a).(8)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003)(10) 52.219-08, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637 (d)(2) and (3)).(11(i) 52.219-09, Small Business Subcontracting Plan (APR 2008) (15 U.S.C. 637(d)(4)).(13) 52.219-16, Liquidated Damages-Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)).(18) 52.219-28, Post Award Small Business Program Representation (APR 2009) (15 U.S.C. 632(a)(2)).(19) 52.222-03, Convict Labor (June 2003) (E.O. 11755).(20) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126).(21) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).(22) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).(23) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38U.S.C. 4212).(24) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793).(25) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212).(26) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commerciallyavailable off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)(33) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O's, proclamations, and statutes administered by the Office ofForeign Assets Control of the Department of the Treasury).(38) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).(41) 52.239-01, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Nov 2006)52.235-01 Performance of Work by the Contractor (Apr 1984)52.217-08 Option to Extend Services (Nov 1999)52.217-09 Option to Extend the Term of the Contract (Mar 2000)52.216-18 Ordering (OCT 1995)52.216-19 Order Limitations (OCT 1995)52.216-22 Indefinite Quantity (OCT 1995)DIAPR 2010-14 Contractor Performance Assessment Reporting System (OCT 2010)DIAPR 2010-18 COR/COTR Authorities and Delegations (MAY 2010) Executive Order 13513 Prohibition on Text Messaging and Using Electronic Equipment Supplied by the Government While Driving. http://www.archives.gov/federal-register/executive-orders/2009-obama.html This solicitation is set-aside for Small Business Concerns. The associated NAICS code for this solicitation is 541219 - Other Accounting Services (size standard: $7.5 Million). Due to size limitations a full copy of the combined synopsis solicitation can only be obtained by submitting an e-mail request to Heather Madsen via email at heather_madsen@nps.gov. It is important that all interested parties contact Heather Madsen for a copy of all solicitation documents, offerors who fail to follow instructions as outlined within the Instructions to Offerors on how to submit proposals may be excluded from competition. NATIONAL EMERGENCY MEDICAL SERVICES COST RECOVERY Documents Package contains the following information:Instructions to offerorsEvaluation CriteriaPerformance Work StatementPerformance MatrixPast Performance Questionnaire The National Park Service (NPS) intends to issue a fixed price Indefinite Quantity Indefinite Delivery (IDIQ) Contract. This contract shall consist of a base period with four option periods. The NPS Emergency Medical Services (EMS) program coordinates technical assistance to enhance NPS EMS programs and to facilitate optimum emergency medical access, response and care to citizens and visitors. The National Park Services' EMS programs treats approximately 16,000 patients annually through a system of 87 programs. DESCRIPTIONapproximately 16,000 patients annually through a system of 87 programs. A financial and business solution vendor (the Vendor) shall facilitate cost recovery for the National Park Service emergency medical servicesprogram at NPS National Park (NPS-EMS). The Vendor shall be responsible for the billing, collecting, and remitting of monies owed to YNP for any billable service rendered by NPS-EMS. The Vendor shall work with insurance companies and/or individual patients on behalf of NPS-EMS to conduct the specified scope of work. 3.0 Objectives"Development and maintenance of working and contractual relationships with private and public insurance providers and collection agencies, as needed, with the approval of NPS-EMS."Administration of the complete billing and collection process on behalf of NPS-EMS, to include both domestic and foreign accounts."Assignment of overdue accounts to a collection agency, as approved by NPS-EMS."Provide monthly reports detailing the status of all NPS-EMS accounts"Delivery of collected funds to NPS-EMS on a monthly cycle"Compliance with Health Insurance Portability and Accountability Act of 1996 (HIPPA) regulations, and all applicable federal and state laws. All proposals should include base year plus 4 option periods pricing for the services identified in the Performance Work Statement see instructions to offerors for submission instructions. Following is a brief description of items being procured under this solicitation. For an in-depth description of requirements interested parties must contact heather_madsen@nps.gov for a full copy of the solicitation package as listed above. 4.0 Tasks Emergency Medical Services Cost RecoveryThe contractor shall provide all of the labor, tools, parts, and transportation necessary for the fulfillment of all requirements for the Emergency Medical Services Cost Recovery outlined within the following subtasks 4.1 Subtasks 4.1.1 Initial Program EstablishmentThe selected vendor will establish the appropriate agreements and accounts to facilitate the park program's requirements."Completion and submission of Medicare and Medicaid provider enrollment applications."Establishment of contract accounts with insurance providers designated by NPS."Eastablish the capability of using electronic extraction of data from NPS's electronic Patient Care Record (ePCR) System (emsCharts) for Emergency Medical Services for billing purposes. 4.1.2 Program Cost Recovery Profile EstablishmentThe selected vendor will establish the appropriate agreements and accounts to facilitate the park program's requirements."Completion and submission of Medicare and Medicaid provider enrollment applications."Completion and submission of agreed upon insurance provider applications."Review NPS-EMS documentation standards and procedures and provide recommendations in order to assure compliance with applicable billing regulations, and to achieve an effective and efficient cost recovery work flow. 4.1.3 Cost Recovery - BillingThe selected vendor will provide the following services on an ongoing basis for the park program."Assignment of either the HCPCS (Healthcare Common Procedure Coding System) or the ICD9-CM (International Classification of Diseases, Ninth Revision, Clinical Modification) diagnostic codes per patient's medical record by an AHIMA certified coder."Submission of HIPPA-compliant claim forms to both contracted and non-contracted primary third-party payers on a regular schedule."Submission of claims to secondary and tertiary insurance as applicable."Review of Explanation of Benefits (EOB) forms received from third party payers."Submission of bills to patients, as applicable."Monthly billing until payment is received in full or the balance is assigned to the NPS-EMS for alternative bill of collection process."Track / Post all accounting items, including the following:oInitial chargesoBills issuedoInsurance payments and adjustmentsoPatient responsibilities and paymentsoWrite-offs (hardship, inability to locate patient for payment, etc.)"Vendor may be required to obtain insurance information from the patient or from the medical facility that treated the patient."Document/archive all communications with patient, insurer, NPS-EMS, and other entities involved in the billing process."Follow-up and appeal of all claims which are pending or inappropriately denied"Submission of disputed charges and requests for waivers or discounts to NPS-EMS for resolution, when disputes require attention beyond the standard procedures which shall be provided by NPS-EMS."Generation and delivery of financial reports to NPS-EMS on a monthly basis, in a format that meets the needs of NPS-EMS."Maintenance of strict confidentiality of all information supplied by NPS-EMS or any other public or private entity on NPS-EMS's behalf. Release of such information is granted only as needed for reimbursement purposes and as regulated by HIPAA."The return to NPS-EMS, upon termination of the contract, all records and information concerning outstanding NPS-EMS bills for collection."The Vendor must be capable of receiving complete billing information on-line via third party software. (NOTE: emsCharts is the current NPS-contracted vendor) Questions must be submitted to heather_madsen@nps.gov no later than Friday June 3, 2011 at 1:00p.m. MST. This announcement will close on Tuesday, Friday June 10, 2011 at 3:00 p.m. MST. FAR 52.212-2 Evaluation - Commercial Items is applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a Best Value Basis. Technical acceptability shall be evaluated based upon the criteria listed within FAR 52.212-02 as amended (See the copy of the evaluation criteria included within the solicitation package) on a pass/fail basis. Central Contractor Registration (CCR). Vendors must be registered in the CCR database to be considered for award. Registration is free and can be completed on-line at http://www.ccr.gov/. All proposals shall include price(s), FOB Destination, a point of contact, name and phone number, and payment terms. Primary Contact for this Solicitation:Heather Madsen303-987-6718Heather_madsen@nps.gov
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/P11PS001A93/listing.html)
- Place of Performance
- Address: 1201 Eye Street NWWashington, DCPostal Code: 20005-5905
- Zip Code: 200055905
- Zip Code: 200055905
- Record
- SN02459940-W 20110602/110531234057-2dae50510c3384de4545c1e0e7a4ec3d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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