SOLICITATION NOTICE
99 -- Emergency - Custom surgical packs
- Notice Date
- 5/19/2011
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
- ZIP Code
- 02301
- Archive Date
- 6/18/2011
- Point of Contact
- Heather Simpson
- E-Mail Address
-
6-3196<br
- Small Business Set-Aside
- N/A
- Award Number
- VA523A10628
- Award Date
- 5/19/2011
- Description
- DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: Department of Veterans Affairs, VISN 1, VA Medical Center, 940 Belmont Street (90C), Brockton, MA 02301. Regarding transaction 523-11-3-7910-1808. 2.Nature and/or Description of the Action Being Processed: This is a request for other than full and open competition for the procurement of surgical custom packs needed for direct patient care for the surgical department at VA Boston. Cardinal Health has a current FSS contract, but these are custom surgical kits required for surgery and are considered an open market procurement. RFQ VA-241-11-RQ-0431 is currently open and was posted to FBO, as an SDVOSB set-aside on March 30, 2011. It is currently still being reviewed for contract award, estimated for Oct 1, 2011 start date. Surgical has an immediate need to receive these sterilized surgical kits for scheduled surgeries from May 20, 2011 through September 30, 2011. The estimates are provided based on past history per the schedule, but cannot be 100% foreseen in the near future. Surgical is requesting an immediate purchase order for the immediate needs of the VA patients while the current RFQ is being finalized for contract award. 3.Description of Supplies/Services Required to Meet the Agency's Needs: Period of Performance May 20, 2011 through September 30, 2011 to obtain the following surgical custom packs for the VA Boston Surgical Department: ITEM NO. DESCRIPTION QUANTITY UNIT ESTIMATED OR STOCK NO. UNIT COST -------------------------------------------------------------------------------- SOP13FHVAH 1 ITEM ID NO. 56195 PACK, FRACTURED HIP WR, CUSTOM PKG: 2 per CS 1 CS SCV13THVAR 2 ITEM ID NO. 10372 THORACIC PACK, CUSTOM PKG: 2 per CS 36 CS SOP13KNVAT 3 ITEM ID NO. 10376 PACK,SURGICAL,TOTAL KNEE TRAY- WR,CUSTOM,KNVAM,STERILE, DISPOSABLE PKG: 2 per CS 30 CS SBA13CSVAE 4 ITEM ID NO. 68246 PACK, CUSTOM CYSTO PKG: 3 per CS 26 CS SCV13CGVAM 5 ITEM ID NO. 10365 CABG PACK, CUSTOM HEART PACK PKG: 2 per CS 36 CS SBA13LTVAP 6 ITEM ID NO. 10535 PACK,SURGICAL,LAPAROTOMY,CUSTOM,LTVAH,STERILE,DISPOSABLE PKG: 2 per CS 36 CS SBA13LYVAI 7 ITEM ID NO. 22978 PACK,SURGICAL,LAPAROSCOPY,CUSTOM,LYVAA,STERILE,DISPOSABLE PKG: 2 per CS 40 CS SOP13RAVAC 8 ITEM ID NO. 68244 PACK, ARTHROSCOPY WR CUSTOM PKG: 2 per CS 3 CS SNE13MSVAO 9 ITEM ID NO. 10543 PACK, NEURO LUMBAR CUSTOM PKG: 2 per CS 30 CS SEN13BSVAM 10 ITEM ID NO. 10541 PACK,SURGICAL,HEAD/NECK- WR,CUSTOM,BSVAJ,STERILE,DISPOSABLE PKG: 2 per CS 20 CS SCV13MJVAT 11 ITEM ID NO. 10369 MAJOR VASCULAR PACK, CUSTOM PKG: 1 per CS 20 CS SOP13SPVAA 12 ITEM ID NO. 29251 PACK, CUSTOMER SHOULDER WR PKG: 2 per CS 10 CS SNE13CRVAJ 13 ITEM ID NO. 10371 PACK,SURGICAL,CRANI/ANEURYSM CLIPPING,CUSTOM,CRVAD,STERILE, DISPOSABLE PKG: 2 per CS 5 CS SOP13HPVAQ 14 ITEM ID NO. 10364 HIP TRAY PACK, CUSTOM PKG: 2 per CS 30 CS SBA13MNVAK 15 ITEM ID NO. 10368 PACK,SURGICAL,MINOR- WR,CUSTOM,MNVAE,STERILE,DISPOSABLE PKG: 4 per CS 60 CS SCV13MIVAN 16 ITEM ID NO. 10538 PACK, NEW MINOR VASCULAR CUSTOM PKG: 2 per CS 45 CS SID13VDVAA 17 ITEM ID NO. 55975 PACK, CUSTOM VALVE DRAPE PKG: 10 per CS 1 CS NOT TO EXCEED: $159,130.78 4.Statutory Authority Permitting Other than Full and Open Competition: ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( X ) (2) Unusual and Compelling Urgency per FAR 6.302-2; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): a. Only One Responsible Source (FAR 6.302-1) - Cardinal Health, 120 Raritan Center, Edison, NJ 08818 has been supplying these surgical custom kits (as attached in Attachment A&B) for the past ten years for surgical needs of VA patients. This is a follow-on purchase order for the immediate surgical need, so patient care is not interrupted, as the RFQ has been posted to FBO on March 30, 2011 and is still being reviewed for a contract award estimated for October 1, 2011. The surgical department does not have the personnel or the space to sterilize each one of these surgical custom packs required for scheduled patient surgeries. b. Unusual and Compelling Urgency (FAR 6.302-2, 6.303-2(a)(9)(ii)) - The surgical department has run out of the sterilized custom packs, as required under item 3. There are VA patients that have scheduled surgeries, that would be in critical need if these sterilized supplies were not sent immediately. There cannot be a lapse in supply, while a new contract is being negotiated. The surgical packs, as listed in item 3 are based on actual scheduled surgeries and estimated surgeries from May 20, 2011 through September 30, 2011. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: RFQ VA-241-11-RQ-0431 is currently open and was posted to FBO, as an SDVOSB set-aside on March 30, 2011. It is currently still being reviewed for contract award, estimated for Oct 1, 2011 start date. Surgical has an immediate need to receive these sterilized surgical kits for scheduled surgeries from May 20, 2011 through September 30, 2011. There was a positive response to this RFQ and the responses are currently under contracting review. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The pricing is considered fair and reasonable due to the past pricing history, per FAR 6.303-2(a)(7). 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in Section VI above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Refer to Section VI above. 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Refer to Section VI above. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. REDACTED VERSION 13.Approvals in accordance with FAR 6.304 a.Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. REDACTED VERSION
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