MODIFICATION
X -- Facilities Management (FM) TRAINING FORUM - Amendment 2
- Notice Date
- 5/9/2011
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Acquisition Management Division (5PK), 230 S. Dearborn Street, Room 3600, Chicago, Illinois, 60604, United States
- ZIP Code
- 60604
- Solicitation Number
- GS-05P-11-FA-C-0031_FM_Forum
- Archive Date
- 5/25/2011
- Point of Contact
- Maria E. Williams, Phone: 312-385-3085, Maria E. Williams, Phone: 312-385-3085
- E-Mail Address
-
maria.williams@gsa.gov, maria.williams@gsa.gov
(maria.williams@gsa.gov, maria.williams@gsa.gov)
- Small Business Set-Aside
- N/A
- Description
- Amendment 0002 REQUEST FOR PROPOSAL (RFP) # GS-05P-11-FA-C-0031 HOTEL, DINING, AND AUDIO/VISUAL EVENT PRODUCTION Facilities Management (FM) TRAINING FORUM PROPOSED DATES HAVE BEEN MADE FLEXIBLE FOR THE WEEK OF JUNE 27TH. SEE AMENDMENTS 0001 AND 0002, BELOW This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2005-51. The NAICS is 721110 and the Small Business Size Standard is $6 million. A. AVAILABILITY OF FUNDS Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer. Vendors shall include the details of their cancellation terms and conditions with their offer. Offerors are advised to submit their best terms and conditions now, as the government reserves the right to award based on initial offers without conducting negotiations. B. IDENTIFICATION The General Services Administration (GSA), Public Buildings Service (PBS), Great Lakes Region, Organizational Resources Division (ORD), 230 S. Dearborn, Ste. 3500, Chicago, IL, intends to block single occupancy sleeping rooms, meeting space, meals, and audio/visual (A/V) event production services for general session presentations and approximately 20-25 separate breakout session presentations (5-6 time slots of four sessions each) for the Property Management Service Centers (PMSC) and Facilities Management Services Program (FMSP) "Facilities Management (FM) Training Forum," which must accommodate 200 attendees. C. OBJECTIVES The Great Lakes GSA FM Training Forum serves as the primary mechanism to train and recognize associates responsible for federal property management region wide. The workshop also offers training in property management techniques and business process improvement. It creates a unique opportunity to unite geographically dispersed associates for face-to-face discussions regarding project challenges, opportunities, lessons learned, and best practices. The FM Training Forum also creates important networking opportunities and sharing of ideas across the region and among various property management roles, program areas, and regional support staff. D. BACKGROUND The FM Training Forum is aimed at property managers and many other GSA associates involved in property management programs. Past workshops have typically united 270 regional headquarters and field office employees involved in all aspects of the region's property management program for a series of lectures, interactive break-out sessions, sharing of lessons learned, best practices, and training sessions. It is organized around a series of general sessions which begins each day and carries through a working lunch. In between the general sessions will be a series of break out and networking sessions, typically four per time slot, with six time slots throughout the conference. The conference begins with a managers-only meeting from about 11 am to 5 pm on day one. On day 2 it continues with more managers' meetings from 8-11 am before starting the full forum with a lunch at 11am and kickoff presentation at 12:30 pm, followed by general sessions and breakouts until 5:30 pm and concluding with an awards dinner from 6 - 10 pm. The forum concludes on day three from 8 am - 2 pm. (closing lunch and activities from around noon until 2 pm). E. HOTEL LOCATION, QUALITY AND ACCOMMODATIONS In order to meet GSA requirements, all conference and meeting spaces must be contiguous or in very close proximity (line of sight preferred) to each other. The Ballroom space, where the General Sessions will be held will be the main focus of the Training Forum; therefore, the space should be visually appealing and provide a sense of grandeur and class. All program space must be blocked for the sole use of GSA for the duration of our conference. Spaces shall be contemporary, clean, well-ventilated, adequately soundproofed and handicapped accessible. Because networking is a primary function of this Training Forum, seating and other furnishings in all public and guestroom areas of the hotel must be contemporary, attractive, or recently renovated. GSA reserves the right to view and approve AV equipment during site visits. Equipment should be in excellent operating condition. AV prices should be submitted with the proposal and will be considered prior to award. Guestrooms will be individually occupied. All must have flat screen TVs and be contemporary, handicapped accessible, and able to offer refrigerators upon request. Food and beverage service must meet Federal Government's per diem rates. Presentation of food should be visually appealing, colorful, and offer a good variety of nutritional value and selection at each meal and snack. In keeping with GSA's goal to be environmentally-friendly in all we do, the hotel selected should have an environmental program in place. The environmental program should be available for GSA to review upon request. Fast and easy check-in and check-out capabilities are required. With 200 Training Forum attendees arriving at the property at one time, hotel must have a plan/staff to have check-in/check-out move quickly and efficiently. Luggage storage is required if guestrooms are not available for early check-in (11:00 AM arrival). Express check-out via guestroom TV or under guestroom door invoicing is required. Business Center with free boarding pass printing and a fully-functioning, clean, well-lit Fitness Center is a high preference. The hotels considered must also meet the following event specifications and criteria: 1. Hotels located in Cook County are EXCLUDED, due to travel policies. 2. Hotel must be located in Lake or Dupage County within 30 miles proximity of O'Hare Airport. 3. The hotel must be Class A space offering deluxe guestroom and suite accommodations with modern fixtures and finishes and contained within one building. 4. General areas (lobby, elevators, restrooms, etc.) should be modern, well maintained, spacious and well-lit. 5. An onsite restaurant is preferred. 6. The hotel must have accessibility primarily via major highways and thoroughfares. 7. The hotel must be able to accommodate both meeting and lodging needs in the same building. 8. Hotel must be able to provide a large open space conducive to social networking. 9. Single occupancy rate shall be within or below prevailing Federal Government per diem (currently $166/night in Lake Co., $92/night in DuPage Co.) 10. The hotel must be located in safe, accessible, well-lighted area. 11. Room rate must be offered three (3) days pre and post the proposed conference dates: Tuesday, June 7: 15 rooms Wednesday, June 8: 200 rooms 12. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay their own lodging). 13. Individual sleeping rooms should be equipped with telephone data ports. 14. No additional charge for double occupancy (i.e., spouses). 15. Four (4) Suite upgrades at the group rate. 16. Staff rooms at discounted rate are preferred. 17. Onsite free parking. 18. Providing some rooms with balconies or patios would be most ideal. 19. Free Internet for GSA attendees is highly preferred. F. GENERAL SESSION AND BREAK-OUT SESSION, AUDIO/VISUAL EVENT PRODUCTION AND ROOM SET-UP REQUIREMENTS 1. Class A ample rooms with clean, elegant, modern, well-maintained furnishings; clear line-of-sight for all within the rooms to see speakers and all participants within said room; clear sound; and ample, adjustable room lighting conducive for a training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projectors, and lap top computer. The ballroom shall have a minimum ceiling height of 14' and we prefer it be square or rectangular. 4. General session and break out rooms must be within extremely close proximity (contiguous or adjacent preferred or at least within line-of-sight). 5. Break out rooms shall include adequate space to accommodate seating for 65-70ppl, a screen, front table 6' in length, podium, LCD projector, and lap top computer 6. Providing all Audio Visual equipment, with the exception of laptops and projectors will be the sole responsibility of the offeror. 7. Registration table with dedicated house phone, set up outside general session room to accommodate 4 people in L shape (preferably located near office and/or storage room.) TUESDAY, JUNE 7 8:00 AM - End of Conf - "GSA Office" Room Needed: Office/Storage Room (24 hr hold - through Thurs., June 9, 3p) Room Set-Up: Conference Table set in center of room, 6 - 8 chairs, 4 6' or 8' Skirted Tables along perimeter wall for storage of boxes and material. AV Needs: Internet Access, House Phone, 2 Power Strips, Room Keyed Separately 10:00 AM - 5PM - "GSA Manager's Pre-Meeting" Room Needed: Managers' Meeting Room - (24 hour hold - through Wed., June 8, 5p) Room Set-Up: Hollow Square, seating for 4 on each side. 8' Skirted Table for materials. AV Needs: Screen/Projection Package, Conference Phone Food and Beverage: Beverages refreshed throughout meeting (coffee, tea, water, soda), with one mid-afternoon snack break provided. Room Count: 15 Sleeping Rooms WEDNESDAY, JUNE 8 7:00 AM - GSA Office (see previous requirements) 8:00 AM - 11:00 AM - GSA Manager's Pre-Meeting (cont.) Room Needed & Set-up: Same as Managers' Meeting Room above Food and Beverage: Continental Breakfast for 15 at 8:00 AM 8:00 AM - 5:00 PM - "GSA Training Forum - General Session" - General Session for 200 Room Needed: Main Conference Room/Ballroom (24 hour hold through Thurs., June 9, 3p) Room Set-Up: Crescent Rounds of 8 facing stage, room for buffets for meals AV Needs: Stage, Lectern, Lectern Microphone, Lavaliere Microphone, American Flag on Stage Left Corner, 2 X 8' Screens on either side of the stage, Projector Image Splitter, Sound Mixer (with video camera sound output) and control table in rear of Ballroom. GSA will provide laptop computer and projectors (unless ceiling mounted projectors are offered within Ballroom.) 11:00 AM - 12:45 PM - Buffet Lunch for 200 - Two Buffet lines, preferably in pre-function area outside of Ballroom being used for General Session space or within Ballroom if Ballroom is large enough to allow flow around buffet and does not interfere with access to crescent rounds. Room Set-Up: If different from General Session space, rounds of 8 or 10. Food and Beverage: Must meet per diem rates between $15 - $18 per person for lunch. 02:00 - 2:45 PM - 4 Breakout Sessions Room Set-up: Four rooms, approximately 65 people each; rooms in as close proximity to General Session space as possible (contiguous or all line-of-sight is most desirable); classroom style preferred, theater style acceptable. (GSA will provide laptops and projectors for all breakouts) Breakout Room Set-Up: Each breakout room should include a screen, lectern, table next to lectern, table in rear of room for materials. AV Needs: Screen, podium microphone, lavaliere microphone. Beverage Needs: Ongoing refresh of coffee, tea, water, sodas as needed throughout afternoon sessions 02:45 PM - 3:00 PM - Afternoon Break - light snacks 3:00 PM - 3:45 PM - 4 Breakouts (see previous for room & A/V requirements) 4:00 PM - 4:45 PM - 4 Breakouts (see previous for room & A/V requirements) 6:00 PM Reception GSA would prefer the reception take place in the pre-function space adjacent to where the Awards Dinner is scheduled to take place (most likely the General Session/Ballroom space) or within the Awards Dinner space if necessary. A cash bar should be available for the reception. 06:30-10 PM Awards and Dinner Room Set-Up: Preferably in same space as General Session. Rounds of 10, 8' x 10' Stage, Lectern, Lectern Microphone, American Flag, 2 Screens, Support Package, Splitter, Sound Mixer and Control Table in back of room. (One bar kept in back of Ballroom, the cost of which will be paid for by attendee drink prices, not GSA.) Food and Beverage: Must meet per diem rates between $31 and $36 per person for dinner. Room Count: 200 Sleeping Rooms Food and Beverage Summary for June 8: Continental Breakfast for 15, Buffet Lunch for 200, One Afternoon Snack and Beverage Break for 200, Plated Dinner for 200. THURSDAY, JUNE 9 7:00 AM - GSA Office (see previous requirements) 7:30 AM - 8:00 AM - Continental Breakfast for 200 ppl (Ongoing refresh of coffee, tea, water, sodas as needed throughout morning sessions.) 8:00 AM - 8:30 AM - GSA Training Forum - General Session for 200 ppl 8:30 AM - 9:15 AM - 4 Breakouts (see previous requirements) 9:30 AM - 10:15 AM - 4 Breakouts (see previous requirements) 10:15 AM - Mid-morning Break - light snacks 10:30 AM - 11:15 AM - 4 Breakouts (see previous requirements) 11:15 AM - Break - Check-out & Networking 12:00 NOON - General Session - Lunch 2:00 PM - Conference Closes Room Set-Up: For General Session - Crescent Rounds of 8 for 200 AV Needs: 8' x 10' Stage, Lectern, Lectern Microphone, Lavaliere Microphone, American Flag on Stage Left Corner, 2 X 8' Screens on either side of the stage, Projector Image Splitter, Sound Mixer (with video camera sound output) and control table in rear of Ballroom. Food and Beverage Summary for June 9: Continental Breakfast for 200; ongoing refresh of coffee, tea, water, sodas as needed throughout morning sessions; one mid-morning snack break for 200, Buffet Lunch for 200. G. GOVERNMENT FURNISHED EQUIPMENT GSA will provide laptop and projector. H. MANDATORY REQUIREMENTS 1. Contractors are required to submit an Event Agenda with their proposal. The agenda should indentify the logistics of the requirements specified within the RFP. 2. Offerors must include catering menu price list for breakfasts, lunches, refreshment breaks, and dinner with their proposals. Indicate discount off menu prices, if applicable. 3. In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 and effective October 1, 2003 Contractors must be registered in the Central Contractor Registration (CCR) database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any offeror not registered in CCR 4. Offerors must be available for a site visit, if requested. GSA reserves the right to conduct a site visit for the evaluation of the meeting space and hotel accommodations. 5. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). 6. Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. I. PAYMENTS/BILLING Payments will be made for food, beverage, A/V and meeting space from the base contract. Room will be paid from individual credit cards. Payments shall be made in accordance with contact terms and conditions. Final payment will be made upon receipt of a offeror's final invoice and Release of Claims (GSA Form 1142). J. PROCUREMENT HISTORY: 2010 - Indianapolis - Hyatt Regency Indianapolis 2009 - Grand Rapids - Amway Grand Hotel 2008 - Bloomington, MN - Hotel Sofitel 2007 - Lake Geneva, WI - Grand Geneva Resort 2006 - Indianapolis - Indianapolis Marriott Downtown 2005 - Columbus - Hyatt Columbus K. EVALUATION FACTORS The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and all other technical factors considered. Technical factors are more important than price in determining Best Value. The following factors shall be used to evaluate offers and are listed in descending order of importance. 1. Technical Capability Go/ No-Go Factors • Hotel must be located in Lake or Dupage County within 30 miles proximity of O'Hare Airport • The hotel must have accessibility primarily via major highways and thoroughfares. • The hotel must be able to accommodate both meeting and lodging needs in the same building. Technical Evaluation Factors in descending order of importance are listed below: 1 The hotel must be Class A space offering deluxe guestroom and suite accommodations with modern fixtures and finishes and contained within one building. 2 Class A ample rooms with clean, elegant, modern, well-maintained furnishings; clear line-of-sight for all within the rooms to see speakers and all participants within said room; clear sound; and ample, adjustable room lighting conducive for a training environment. 3 All conference and meeting spaces must be contiguous or in very close proximity (line of sight preferred) to each other. 4 Hotel must be able to provide a large open space conducive to social networking. 2 Pricing The offeror's pricing will be evaluated to determine if the prices proposed are fair and reasonable. Price evaluation will be accomplished by adding the prices below and then multiplying by the number of days to derive the overall costs of the conference. a) Lodging Rate may not exceed prevailing Federal Government per diem b) Offerors shall provide an Attrition that is no higher than 80% c) Meeting Rooms (based on 80% pickup of room block) a. General Session Room - tiny_mce_marker____________/day b. Break-out Room - tiny_mce_marker______________/room/day d) Food and Beverage- Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off of the catering prices will be offered, please indicate the discount percentage in your quote. e) Indicate any additional special considerations/ concessions provided. _____________________________________________________ _____________________________________________________ ____________________________________________________ f) Vendors shall include the details of their cancellation terms and conditions with their offer. QUOTATION SUBMISSION Please contact Tikelia Murphy, Contracting Officer at (312) 353-3997 with any questions. All quotations must be submitted by 2:00 Central Standard Time on Friday, May 6, 2011 via email to: tikelia.murphy@gsa.gov NOTE: The contract shall require that tax exempt forms be accepted, if applicable. CLAUSES/PROVISIONS: Full text of clauses and provisions are available at http: www.acquisition.gov. The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers MUST submit completed copy with their offer); and FAR 52.212-4, Contract Terms and Conditions, Commercial Items all apply to this acquisition. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JAN 2011) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) __ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). __ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). __ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items). __ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a). __ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (9) [Reserved] __ (10)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (11)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. __ (12) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). __ (13)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. __ (iv) Alternate III (Jul 2010) of 52.219-9. X (14) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (15) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). __ (16)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (17) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (18) 52.219-26, Small Disadvantaged Business Participation Program- Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f). __ (20) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)). X (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755). __ (22) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). __ (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). X (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). X (25) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). X (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). X (27) 52.222-37, Employment Reports on Veterans, (Sep 2010) (38 U.S.C. 4212). __ (28) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). __ (29) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) __ (30)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (31) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). __ (32)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). __ (ii) Alternate I (DEC 2007) of 52.223-16. __ (33) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (SEP 2010) (E.O. 13513). __ (34) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). __ (35)(i) 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138). __ (ii) Alternate I (Jan 2004) of 52.225-3. __ (iii) Alternate II (Jan 2004) of 52.225-3. __ (36) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). X (37) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (38) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (39) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (40) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (41) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). X (42) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). __ (43) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). __ (44) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332). __ (45) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (46)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 351, et seq.). __ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). __ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). __ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. End of clause Added: <input type="hidden" name="dnf_class_values[procurement_notice][description][1][added_on]" value="2011-05-06 13:34:31">May 06, 2011 1:34 pm Modified: <input type="hidden" name="dnf_class_values[procurement_notice][description][1][modified_on]" value="2011-05-09 18:15:08">May 09, 2011 6:15 pm Track Changes GS-05P-11-FA-C-0031 - Hotel, Dining, and Audio/Visual Event Production, Facilities Management ( FM) Training Forum This solicitation is being amended to modify the event dates. The period of performance for these requirements is to occur for a period of two (2) consecutive days. Accommodations are preferably for the week of June 20 th. As an alternate accommodation possibility the week of June 27 th will be considered. This amendment also extends the proposal due date from May 6, 2011 to May 10, 2011 at 2:00 p.m. Central Standard Time. All other items remain unchanged. Submit e-mail proposals and Standard Form 1447 to the Contracting Officer, maria.williams@gsa.gov with a courtesy copy to tikelia.murphy@gsa.gov AMENDMENT 0002 TO SOLICITATION GS-05P-11-FA-C-0031 for Hotel, Dining, and Audio/Visual Event Production, Facilities Management (FM) Training Forum. This Amendment is issued to make a correction to Amendment Number 0001, as the GSA Manager's Pre-Meeting day and the two GSA Training Forum General Session days must be consecutive. Please make the following pen and ink change to Amendment Number 1: In the sentence: "The period of performance for these requirements is to occur for a period of two (2) consecutive days." Replace: "two (2)" with "three (3)."
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