SOURCES SOUGHT
R -- PSC Aviation Operations Director, Iraq
- Notice Date
- 4/15/2011
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs, INL RM MS, 2430 E Street, N.W., South Building, SA-4 Navy Hill, Washington, District of Columbia, 20520
- ZIP Code
- 20520
- Solicitation Number
- PSC-11-035-INL
- Archive Date
- 5/30/2011
- Point of Contact
- Victoria V. Stewart, Phone: 321-783-9860 x33478
- E-Mail Address
-
stewartvv@state.gov
(stewartvv@state.gov)
- Small Business Set-Aside
- N/A
- Description
- You have received this "Personal Services Contractor (PSC)" solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC you may contact the DOS Official named in the cover letter of this solicitation. The number of pages contained in this electronic copy may not exactly correspond to the hard paper copy, although generally all the information is contained herein. The Department is not responsible for any data/text that may not be received when retrieving this document electronically. If the recipient does not notify the contact person that they have obtained this document then any amendments to the document may not be available to the recipients. Amendments to solicitation documents generally contain information critical to the submission of an application. PSC-Aviation Operations Director, Baghdad, Iraq ISSUANCE DATE: 04/15/2011 CLOSING DATE: 05/15/2011 SOLICITATION NUMBER: PSC-11-035-INL Gentlemen/Ladies: SUBJECT: Solicitation for Personal Services Contractor (PSC), Department of State, Bureau for International Narcotics and Law Enforcement Affairs. The United States Government, represented by the Department of State, is seeking proposals (OF 612's) from U.S. citizens interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified. Any questions may be directed to Vicki Stewart, Administrative Officer, INL/A/ADM, Office of Aviation, DOS, who may be reached at E-Mail stewartvv@state.gov. How to apply: Please send your resume, an OF 612 application form (which can be found on the U.S. State Department or USAJobs websites), and three letters of recommendations in order to qualify. All applications shall be sent via email to: INLFL-Resumes@state.gov or faxed to (321) 784-3929. As a last resort you may send your applications/resumes via DHL or Federal Express. Applications sent via the US MAIL may NOT be received in time. Vicki Stewart, INL/A/ADM (321) 783-9860 x33478 Department of State 1038 S. Patrick Drive, Hangar 985 Patrick AFB, Florida 32925 If sent by fax or email, an original is not required. Late applications shall not be accepted, unless there was a mishandling once received in Department of State. Remember, an OF 612, a resume and three letters of recommendation must be in your packet when applying to include contact information. Applicants are also requested to provide their full mailing address (fax, telephone and/or e-mail where applicable). Applicants should retain for their records copies of all enclosures which accompany their proposals. Please reference the number of this solicitation when sending your application. Sincerely, Mary Pat Hayes-Crow, Contracting Officer 1. SOLICITATION NUMBER: PSC-11-035-INL 2. ISSUANCE DATE: 04/15/2011 3. CLOSING DATE/TIME SPECIFIED: 05/15/2011 4. FOR RECEIPT OF APPLICATIONS: 12:00 midnight Eastern local time 5. POSITION TITLE: Aviation Operations Director, Iraq 6. MARKET VALUE: FP-1 $99,628 - $129,517 7. PERIOD OF PERFORMANCE: Aug 2011 - Aug 2012 (extendable up to 4 years) 8. PLACE OF PERFORMANCE: Baghdad, Iraq 9. JOB DESCRIPTION: See below A. STATEMENT OF DUTIES 1. GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR BACKGROUND: The U.S. Department of State, Office of Aviation (DOS INL/A), is required to provide for the aviation support personnel under Chief of Mission (COM) authority and/or Foreign Assistance Aviation Program, and those personnel authorized support by COM and/or Foreign Assistance Aviation Program. This aviation support includes fixed wing and rotary wing travel in support of COM personnel to multiple locations internally within country and internationally as required. These flights originate from multiple hub locations and service numerous airfields and improved and unimproved helipads/heliports. In addition to air transportation missions, Embassy Air is required to perform rotary wing security operations in support of ground movement of Chief of Mission personnel, reconnaissance missions, Search and Rescue (SAR) missions, Quick Reaction Force transport and medical evacuations. In countries with a Foreign Assistance counter narcotics portfolio in support of the Bureau of International Narcotics and Law Enforcement Affairs, Embassy Air may also conduct tactical counter narcotics aviation operations supporting interdiction or eradication of illicit narcotic producing crops working in conjunction with host nation counterparts and other USG organizations such as the Drug Enforcement Agency. A mixed fleet of fixed and rotary wing aircraft is used to accomplish this mission. The aircraft will perform their missions during the hours of daylight and darkness (to include Night Vision Goggles) under both visual meteorological conditions and instrument meteorological conditions. For specific security missions, aircraft and crew must be available on a 24 hour basis to meet the needs of the U.S. Mission. INL/A is also responsible for management of Life Support Areas (LSAs) Embassy Landing Zones and other aviation facilities. PURPOSE: The purpose of this personal services contract (PSC) position is to provide an Aviation Operations Director for U.S Embassy Air missions. The incumbent serves as the senior in-country aviation advisor, responsible to the Post Management Counselor for providing program implementation, direction, mission execution, and contract oversight, compliance, and evaluation in support of all Department of State funded aviation transportation services. The incumbent serves in two broad roles; as the post Aviation Operations Director responsible for the overall management, coordination, and execution of aviation resources under the INL/A contract/s in support of the Post; and as an INL/A designated Quality Assurance Evaluator who in conjunction with subordinate Aviation Advisors, monitors and evaluates aviation support services contractor performance in all aviation functional areas to include operations, maintenance, safety, and logistics by performing oversight duties to ensure contractor compliance with INL/A accepted standards of performance. SUPERVISORY CONTROLS: The incumbent works under the direct supervision of the Post Management Counselor or his/her designated representative; however, the individual exercises wide latitude for independent action, initiating projects and executing approved new programs under general supervision. The incumbent will coordinate directly with the Office of Aviation staff in performance of contract oversight, compliance, and issuing direction to the aviation support services contractor to ensure compliance with INL/A policies and procedures and USG mandated regulatory guidance for Federal Aviation programs. In conjunction with the subordinate Aviation Advisors, the incumbent will perform oversight duties at all INL/A contractor locations. 2. STATEMENT OF WORK Provide oversight and guidance to fixed wing and rotary wing operations, maintenance, and logistics to ensure aviation supports Post requirements efficiently, and safely. Interfaces with respective embassy stakeholders, to ensure their respective aviation missions are supported. Draft Post aviation SOP's and other required post documentation pertaining to Embassy Air program. Ensure passenger scheduling is optimized to ensure maximum utilization of aircraft. Act as directed by Post Management, as the Post aviation officer for interface with other international and USG agencies and departments such as UN organizations, DoD entities, and Host Country Officials as directed by Post management, in order to coordinate actions to further Post objectives. Perform oversight and evaluation of contractor/s operations, maintenance, logistics and safety program. This oversight includes, but is not limited to; ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of program aircraft, reviewing contractor/s flight operations procedures, and monitoring contractor pilot proficiency. Submit regular written reports of contractor/s performance and activities to the Office of Aviation, and provides comprehensive monthly award fee input to the Contracting Officer's Representative (COR) regarding contractor performance. Direct and coordinate aircraft and personnel deployments within or outside country in supporting Chief of Mission. Act as INL/A point of contact for facilities construction to support aviation operations and for coordination of O&M issues for facility support. Responsible for Embassy Landing Zone and aviation hubs. Develop, coordinate, organize, implement and insure compliance with comprehensive operational systems and procedures in support of Post aviation missions. Source documentation required to be complied with for these operational systems and procedures include, but are not limited to; the Department of State Aircrew Training Program, Aviation Operations Directives, Guide to Aviation Training and Standardization, Aircrew Training Manuals, Safety Directives, INL/A approved maintenance and logistics procedures, Office of Aviation Standard Operating Procedures, and country-specific SOPs. Develop operational tactics and new training procedures (in conjunction with the contractor staff and the applicable Office of Aviation Division) These tactics and procedures include, but are not limited to; Night Vision Goggle operations, helicopter employment tactics, fixed wing passenger and cargo operations, rules of engagement, and aerial gunnery. As a designated Quality Assurance Evaluator, provide operational direction and guidance to the contractor/s. Within scope of the base contract/s, prioritizes allocation of contractor efforts and workload to meet post requirements. Assess contractor/s manning by skill level against contract requirements and recommend manning modifications as needed. Plan work, set and or negotiate deadlines and completion dates. Review and accept or reject final work. Evaluate contractor performance IAW the Aviation Support Services contract Quality Assurance Surveillance Plan. Assign work to subordinate aviation advisors based on priorities, difficulty of assignments, and employee capabilities. Give advice and instruction to subordinate aviation advisors on both work and administrative matters. Identify developmental and training needs, finding ways to improve the quality of work, and enhancing overall performance standards for both USG and contractor personnel. Collect, review, and disseminate data on aviation tactics, techniques, and employment in support of the mission. Maintain constant liaison with Office of Aviation, U.S. Department of Defense, Department of State, Diplomatic Security, other U.S. Government agencies, and the U.S. Federal Aviation Administration, to keep abreast of current policies, procedures, and rules that pertain to aviation operations. 3. MINIMUM REQUIREMENTS Must be U.S. Citizen subject to Department of State Secret level security clearance. Designation as a Military aviator and a minimum of 10 years military aviation management experience, including experience in a hostile environment with threats to aircraft and ground personnel. Senior level management experience in a medium to large size aviation organization, either government, civil or military, with experience in dealing with diverse stakeholders with differing goals. Experience coordinating programs within the interagency or international community. Knowledge of U.S. Federal Aviation Administration regulations, including, but not limited to FAR Part 1, 61, 67, 91, 135, 137, 141, 143, and NTSB 830. In-depth knowledge of the tactical employment of fixed and rotary wing aircraft in aviation operations, including capabilities, limitations and techniques of aircraft used by the Office of Aviation. Broad knowledge of and experience in the formulation of plans and policies pertaining to operations and unit level flight training activities. Should have a basic knowledge of command communications, government intelligence procedures, and flight operations procedures. Highly specialized skill in the operation of aircraft as a pilot. Knowledge of and skill in operation of desktop computer based word processing systems. Knowledge of U.S. Government contract administration procedures is desirable. Successful completion of a military or civil senior officer/manager training program is desirable. Basic knowledge of the U.S Federal Acquisition Regulations is desirable. Previous experience within the Department of State, serving in an embassy, or in a joint or combined staff in the US military is desirable. 4. COMPLEXITY Assignments include analysis of all facets of aviation operations management and involve a fleet of fixed wing and rotary wing, tactical and transport aircraft, which function within an integrated program of diverse airlift, including day and NVG Security Operations, Quick Reaction Force operations, Search and Rescue Operations, and intra and inter-theater aviation operations. Incumbent, with subordinate aviation advisors assistance, provides oversight, guidance, and gives direction to contractor personnel flying and supporting aircraft. Incumbent must apply specialized and professional knowledge to supervise flight standardization, aviation maintenance and logistics, and aviation and ground safety, providing oversight of aviation support contractor personnel at multiple forward operating locations. Incumbent will interface on a daily basis with State Department officers and prepare written correspondence and briefings for Senior Foreign Service officers on request. The incumbent performs continuous analysis of interrelated issues of effectiveness and efficiency affecting the Office of Aviation's aviation program, with the purpose of improving efficiency and flight safety of aviation operations in support of Embassy missions. 5. PHYSICAL DEMANDS The work is both physical and sedentary in nature and involves activity at both the main and field locations. May require some physical exertion and dexterity and requires the frequent wearing of Personal Protective Equipment. Incumbent must be able to independently perform fieldwork in remote areas for extended periods without assistance. 6. WORK ENVIRONMENT The work is primarily conducted in an office or aircraft hangar with some travel to the field for meetings, conferences, activity reviews, and field inspections and or program evaluations. Field sites have been declared hazardous duty locations by the Department of State due to hostile activities of armed groups and therefore pose significant risk to the incumbent while at these sites. B. Evaluation Criteria: Factor 1. (Program Officer, aviation). Offeror's ability to: a. Interface with Embassy officers and stakeholder bureau's to assist define and clarify stakeholder current and anticipated aviation requirements, assist in allocation of current resources or identification of future resources to meet those requirements, help prioritize current requirements, and centrally manage aviation fleet to safely meet those requirements. b. Represent post management, as directed, with other USG Departments, host nation officials or organizations, or international organizations to ensure USG goals are met. c. Develop, coordinate, organize, and implement comprehensive operational systems and procedures in support of Embassy Air Missions and post requirements IAW all appropriate INL/A established policies, procedures, and requirements. Factor 2. (Contract Oversight/direction). Offeror's ability to: a. Perform oversight and evaluation of contractor performance in all functional areas, to include ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of Office of Aviation aircraft, reviewing contractor flight operations procedures, and monitoring contractor pilot proficiency. b. Provide operational direction and guidance to the contractor in the execution of all aviation operations that comprise the mission set required by Embassy AirMissions; including air transport, search and rescue, MEDEVAC, Quick Reaction Force, and security operations c. Prepare and coordinate periodic reports, both orally and in writing. Factor 3. (Develop Operational Tactics, Techniques, and Procedures). Offeror's ability to: a. Develop Operational Tactics and new training procedures (through the contractor and the Office of Aviation training/standardization staff) for the purpose of Search and Rescue (SAR) and medical evacuations (ME), transporting Quick Reaction Forces (QRF), day and NVG. b. Develop non-tactical passenger and cargo handling systems to sustain and improve service to stakeholder bureaus. Factor 4. (Experience/Past Performance). Offeror's previous experience and quality of performance. (Evaluator may use all evaluation information available at the time of the evaluation, whether provided by the applicant or obtained from references). AS A MATTER OF POLICY, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS (except for U.S. Resident Hires): 1. BENEFITS (A). Employee's FICA Contribution (B). Reimbursement toward Health & Life Insurance (C). Pay Comparability Adjustment (D). Annual Increase (E). Eligibility for Worker's Compensation (F). Annual & Sick Leave 2. ALLOWANCES (if applicable). * (A). Temporary Quarters Subsistence Allowance (Section 120). (B). Living Quarters Allowance (Section 130). (C). Post Allowance (Section 220). (D). Supplemental Post Allowance (Section 230). (E). Separate Maintenance Allowance (Section 260). (F). Education Allowance (Section 270). (G). Education Travel (Section 280). (H). Post Differential (Chapter 500). (I). Payments during Evacuation/Authorized Departure (Section 600). (J). Danger Pay (Section 650).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-11-035-INL/listing.html)
- Place of Performance
- Address: U.S. Embassy, Baghdad, Iraq
- Record
- SN02426576-W 20110417/110415235227-1dd489429e0379bc8def24044daf7f33 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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