SOLICITATION NOTICE
X -- Conference - Monterey CA (45th Session s of the TWV Program) - Attachment A - room setup
- Notice Date
- 3/25/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6, 600 Dulany Street, MDE, 7th Floor, Alexandria, Virginia, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- PTO144P1101193
- Archive Date
- 4/14/2011
- Point of Contact
- Shellie M. Eaton, Phone: 5712725146
- E-Mail Address
-
shellie.eaton@uspto.gov
(shellie.eaton@uspto.gov)
- Small Business Set-Aside
- N/A
- Description
- Room layout for the 'U' shape conference room set up. Synopsis - Hotel for Monterey California USPTO 45 th Session of the Technical Working Party for Vegetables (TWV) Program The United States Patent and Trademark Office (USPTO) have a need for 60 self-funded sleeping rooms (king size, single occupancy) with complimentary internet access in each room, food and beverage, audio-visual (AV) equipment and services, and conference space, including space for working meals for approximately 80 attendees of the USPTO 45th Session of the Technical Working Party for Vegetables (TWV). The cut-off dates for the attendees to register with the hotel will be June 1, 2011. This announcement incorporates FAR provisions and clauses in effect through FAR FAC 2005-15 and constitutes the only solicitation; a written solicitation will not be issued. The NAICS Code is 721110 with a standard business size of $30M. The solicitation number is PTO144P1101193. The period of performance is July 23-30, 2011. Place of performance is Monterey, California. To be eligible for award under this solicitation, the offeror must propose a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.dhs.gov/applications/hotel/ be registered on the Central Contractor Registration website (www.ccr.gov) and must accept a Government purchase order. The USPTO reserves the right to do a site visit for any property proposed and to consider information gathered in the site visit in making a selection decision. Your response must include pricing for conference and 60 self funded sleeping rooms, as well as food and beverage. Food and beverages are tentative will be determined later. Advance rooms for 6 staff members (this number may change) with a tentative check-in on July 23, 2011. Meeting room space is required July 24-29, 2011. Two large tables with 4 chairs are needed outside of the meeting room for registration participants. July 24, 2011 - a meeting room is needed for approximately 40 attendees for a preparatory workshop during the afternoon. Approximately 30 - 40 electronic sockets are needed for participants to connect to their laptops. The layout and equipment should follow the guidance for the main meeting room on July 25- 29th. See attached layout of the room (Attachment A). July 25-29, 2011 - Two meeting rooms are needed. A main meeting room is needed to accommodate 60 people with a "U" shape set-up for 40 with an additional 20 chairs placed behind the "U" shape (see Attachment A - room set up), white board or flipchart, podium w/internet connection, laptop, microphone, projection/projection screen with slide advancer, 1 lapel microphone, microphone at each table per 2 participants. The projector/projection screen should be sufficiently large enough for all participants to see the presentation clearly and the computer-projector cable should be long enough to reach from the projector to the Chairperson's table. Electronic sockets must be available for each participant to connect to their own laptops. A breakout meeting room is needed to accommodate 20 people. The breakout meeting room is arranged with a "U" shape set up (with no additional chairs), podium w/internet connection, laptop, microphone, projection/projection screen with slide advancer, microphone at each table per 2 participants. A small room is needed for use as secretariat space with hard wired internet line and two tables with 4 chairs and 1 hardwired internet access. This room is needed from July 23-29, 2011. Printing and photocopying facilities should be available in order to produce enough copies of a draft report for all the participants during the last day of the session. A breakdown of conference room space (layout, capacity, etc) and sample menus should also be included, as well as any additional information the contractor desires to submit. In addition, an AV pricing sheet is required listing the equipment that will be provided and associated prices. Aside from the equipment, AV support is needed. Personnel are needed to set up the site, be on-site throughout the seven day event to run the AV equipment and trouble shoot any problems that might arise during the workshop, as well as take down the site after the workshop. It is desirable to set up the meeting room the afternoon/evening before the event (July 22). All proposals must come directly from the property quoting them. Offerors shall submit their quotations via email to shellie.eaton@uspto.gov. The due date for receipt of quotations is 12:00 PM. Eastern Standard Time (EST) on Wednesday, March 30, 2011. The point of contact for this solicitation is Shellie Eaton-Gaines, 571-272-5146. This solicitation shall not be construed as a commitment of any kind.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/PTO/OPDC20220/PTO144P1101193 /listing.html)
- Place of Performance
- Address: 600 Dulany Street, Alexandria, Virginia, 22313, United States
- Zip Code: 22313
- Zip Code: 22313
- Record
- SN02409321-W 20110327/110325234336-9a7f859b618259a53f8383de0501681d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |