PRESOL | X | The USPFO for Arizona has a requirement for multiple events requiring multiple conference rooms and audio/video equipment for the Yellow Ribbon program.

FBO DAILY ISSUE OF MARCH 26, 2011 FBO #3409
SOLICITATION NOTICE

X -- The USPFO for Arizona has a requirement for multiple events requiring multiple conference rooms and audio/video equipment for the Yellow Ribbon program.

Notice Date: 3/24/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
ZIP Code: 85008-3442
Solicitation Number: W912L2-11-T-0013
Response Due: 4/25/2011
Archive Date: 6/24/2011
Point of Contact: Charles Schmidt, 602-267-2849
E-Mail Address: USPFO for Arizona
(charles.r.schmidt@us.army.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items purchase prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-11-T-0013 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-42. The associated NAICS codes is 721110, small business size $7.0 Million. COMMERCIAL ITEM DESCRIPTION: The USPFO for Arizona has a requirement for multiple events requiring multiple conference rooms and audio/video equipment for the Yellow Ribbon program. Parking will need to be provided at NO additional cost for up to 120 vehicles. This requirement is composed of 4 separate events identified by their respective line item number. ***VENDORS MUST BID ON ALL 4 LINE ITEMS AS THE USPFO WILL BE AWARDING ONLY ONE CONTRACT TO SATISFY THIS NEED*** Each event has the same following requirements: Statement of Work Operation Copper Cactus / Yellow Ribbon Program Tucson, Arizona The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 120 people in support of the Yellow Ribbon Reintegration Program. Registration: On Wednesday & Thursday from 5:30am until 4:30pm there will need to be 4 six-foot tables with 8 total chairs for registration is required in order to easily accommodate the 120 attendees as they enter the conference area. Cost will be inclusive of ALL Taxes and Service Charges Conference Room 1: On Wednesday & Thursday from 5:30am until 4:30pm the conference center will provide one on-site conference room to accommodate 120 seated in a classroom setting allowing all attendees to see and hear the presentation clearly and take notes. The attendees will be returning to this room throughout the day, therefore this room must remain set in this way from 7:00am to 4:00pm. Also needed for this room is one six foot table in the front of the room, audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly in the whole room. All audio and visual components must be adaptable to standard laptop outputs. Note pads and pens should be provided at each seat in this room. In the rear of this conference room there needs to be six six-foot clothed tables; with a total of sixteen chairs and electrical outlets enough to supply power to 15 computers. Cost will be inclusive of ALL Taxes and Service Charges. Breakout Rooms: On Wednesday & Thursday from 5:30am until 4:30pm, breakout rooms set in classroom seating to accommodate approximately 60 people. These 4 breakout rooms must be in the same general area as the conference room. The conference center will provide audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, a table in the front of each room, wireless microphone, internet connection, and flip chart easel with pad and markers in each room. Note pads and pens should be provided at each seat in the room. Cost will be inclusive of ALL Taxes and Service Charges. Interview Rooms: On Wednesday & Thursday from 5:30am until 4:30pm, the conference center must be able to provide EITHER 3 small or 2 large partitioned rooms to be used for confidential interviewing. Three small rooms is preferred, but two large rooms no smaller than 300 sq ft can be partitioned to provide a confidential interviewing space. Partitions are required if the conference center decides to provide the two large rooms (rather than the three small rooms) for this line item. The price of this line item should be inclusive of the partitions. There will need to be two chairs and one table per small interview room OR four chairs and two tables if the conference center will be partitioning two large rooms. Cost will be inclusive of ALL Taxes and Service Charges Vendor Support Room: On Wednesday & Thursday from 5:30am until 4:30pm, the conference center will provide 12 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 2,000 sq. ft. This room must be in the general vicinity of the conference and breakout rooms. Cost will be inclusive of ALL Taxes and Service Charges ------------------------------------------------------------------------------------------------------------ Location of the Proposal must be within 25 miles of Valencia Armory, 5500 E. Valencia Rd Tucson, AZ 85706, due to logistical requirements for the AZNG. ------------------------------------------------------------------------------------------------------------ Proposal shall include a detailed description, map or layout of the facility's conference rooms including dimensions and illustrate how they conform to the statement of work. LINE ITEM 1: 18-19 May Yellow Ribbon Event The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 120 people in support of the Yellow Ribbon Reintegration Program. Hotel Accommodations should include the following venues. Registration Conference Room Breakout Rooms Interview Rooms Vendor Support Room (See Statement of Work for extended descriptions) LINE ITEM 2: 25-26 May Yellow Ribbon Event The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 120 people in support of the Yellow Ribbon Reintegration Program. Hotel Accommodations should include the following venues. Registration Conference Room Breakout Rooms Interview Rooms Vendor Support Room (See Statement of Work for extended descriptions) LINE ITEM 3: 1-2 June Yellow Ribbon Event The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 120 people in support of the Yellow Ribbon Reintegration Program. Hotel Accommodations should include the following venues. Registration Conference Room Breakout Rooms Interview Rooms Vendor Support Room (See Statement of Work for extended descriptions) LINE ITEM 4: 8-9 June Yellow Ribbon Event The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 120 people in support of the Yellow Ribbon Reintegration Program. Hotel Accommodations should include the following venues. Registration Conference Room Breakout Rooms Interview Rooms Vendor Support Room (See Statement of Work for extended descriptions) ***VENDORS MUST BID ON ALL 4 LINE ITEMS AS THE USPFO WILL BE AWARDING ONLY ONE CONTRACT TO SATISFY THIS NEED*** POC for this solicitation is: Charles Schmidt, SSgt Contracting Specialist NGAZ - USP&FO Purchasing & Contracts 5645 E. McDowell Rd Phoenix, AZ 85008 charles.r.schmidt@us.army.mil Phone 602.267.2849 Fax 602.267.2429 (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Offerors are required to submit with their proposal enough information for the Government to evaluate the minimum requirements required in this synopsis. A description of the equipment quoted is required. CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/ TO REGISTER, GO TO URL: http://www.ccr.gov/. Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply: 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. FAR 52.204-4, Printed or Copied-Double Sided on Recycled Paper; FAR 52.204-7, Central Contractor Registration; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations of Subcontracting; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.212-1, Instructions to Offerors,. FAR 52.212-3 (Alt 1), Offerors Representations and Certifications, Commercial Items (offerors shall include a completed copy as part of their quote). A copy of the Offerors Representations and Certifications may be obtained from the plans section of (www.nationalguardcontracting.org). FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 ALT A, Required Central Contract Registration, Commercial Items. (XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION) (Full text available at (http://farsite.hill.af.mil); Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract. The following clauses are incorporated by reference: 52.203-3, Gratuities, 52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government; 52.219.1 (Alt II), Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.233-3 Protest After Award; 52.222-37, Employment Reports On Special Disabled Veterans; 52.222-3, Convict Labor; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (31 U.S.C. 3332); 52.252-2, Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://farsite.hill.af.mil); 52.252-6, Authorized Deviations in Clauses; 252.225-7001, Buy American Act Balance of Payment; 252.225-7000, Buy American Act Balance of Payment; 252.225-7036, Buy American Act-NAFTA; 252.232-7003, Requests for Equitable Adjustments; 252.212-7000, Offer representations and Certifications-Commercial Items (Posted at website); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION) (full text available at http://farsite.hill.af.mil); 252.225-7012, Preference for Certain Domestic Commodities; 252.243-7002, Request for Equitable Adjustment; 252.247-7022, Representation of extent of transportation by sea; 252.247-7023, Transportation of Supplies by Sea; 252.247-7024, Notification of Transportation of Supplies by Sea. Award can only be made to contractors registered in Central Contractor Registration (http://www.ccr.gov). Quotes will be due by 09:00 A.M. mountain standard time, 25 April 2011. Email quotes will be accepted at Charles.r.schmidt@us.army.mil, reference RFQ# W912L2-11-T-0013 in the subject line. FAX quotes will be accepted at 602-267-2429. Quotes can also be mailed to AZAA-PFP, USPFO FOR ARIZONA, 5645 E. MCDOWELL RD, PHOENIX, AZ 85008.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L2-11-T-0013/listing.html)
Place of Performance: Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ; Zip Code: 85008-3442
Record: SN02408641-W 20110326/110324234650-86d00fd834813e1ad27be6e5d16a7c99 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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X -- The USPFO for Arizona has a requirement for multiple events requiring multiple conference rooms and audio/video equipment for the Yellow Ribbon program.