SOLICITATION NOTICE
T -- Aerial videography of waterfowl in Central Florida
- Notice Date
- 3/10/2011
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Contracting and General Services 1011 East Tudor RoadMail Stop 171 Anchorage AK 99503
- ZIP Code
- 99503
- Solicitation Number
- F11PS00463
- Response Due
- 3/30/2011
- Archive Date
- 3/9/2012
- Point of Contact
- Amanda Jordan Contract Specialist 9077863436 amanda_jordan@fws.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format found in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a seperate written solicitation will not be issued. The solicitation number for this request is F11PS00463 and the solicitation is issued as a request for quote (FRQ). The solicitation document and incorporated provisions and clauses are those is effect through the current Federal Acquisition Circular (FAC 2005-48). This is a small-business set-aside procurement under NAICS classification code: 541360 and PSC code: T006. The small business size standard is $4.5. BACKGROUND: Wildlife managers routinely conduct aerial surveys of waterfowl as a means of tracking population size and trend. Correct identification of species is critical to most surveys. All aerial observers struggle with waterfowl identification to some degree, and new inexperienced observers are continually entering the work force. To date, no comprehensive guide to waterfowl identification has been developed specifically for aerial observers. We intend to create a multi-media guide to improve aerial waterfowl identification, survey training, and standardize protocols. The guide focuses specifically on aerial surveys with a "top-down" perspective of birds and will include all North American waterfowl and some waterbirds that are routinely encountered during aerial surveys (e.g., coots, loons, murres, grebes, cormorants). The intended audience is professional wildlife biologists and other aerial observers, including those associated with private conservation organizations, and environmental consultants. The goal of the project is to develop a user-friendly training manual and identification guide to standardize and enhance observer training and improve waterfowl identification and counting from the air. The Guide will ultimately have two parts: a Handbook: a 6 x 9 inch sturdy, spiral bound handbook for in-flight use, and a DVD for on-the-ground training and reference. The DVD will use high-definition video clips to aid in species identification and training. For each species, we will include the following video sequence:a. Aerial video of a bird on the water (narrator points out key characteristics, particularly for the male ducks, highlighted with arrows/circles; includes both close-up and distant perspectives) b. Aerial video of birds flushing (narrator points out how it jumps, or skitters, or dives )c. Aerial video of birds in flight - slow motion (narrator points out the key characteristics to look for during flight, complemented with arrows)d. Aerial video of birds in flight - normal speed (narrator points out rapidity of wingbeat, how erratic the flight is, how close to the water they fly, etc.)e. Aerial video of birds landing (some species have distinctive landing patterns, such as apparent "crash-landing") Examples of previous video products for this project can be downloaded then viewed at http://www.fws.gov/filedownloads/ftp_Doug_Canfield_Videos/Waterfowl/ The USFWS, Alaska region (headquartered in Anchorage) is leading this effort and seeks a contractor that will provide high definition aerial videography for a variety of bird species. Several shooting locations in North America will be required to obtain adequate footage for all target species. Central Florida is one location that harbors three species of waterfowl that are unlikely to be found together elsewhere in the U.S, thus central Florida is a relatively efficient area for obtaining video footage for these species. The highest priority target species for this job are Mottled Ducks, Fulvous Whistling Duck, and Black-bellied Whistling Duck. These species are routinely encountered in close proximity to one another in the vicinity of Clewiston, Florida area during April. The location for this project will be in Clewiston, Florida and vicinity. Clewiston, Florida, is a full service community with nearby airports at West Palm Beach, North Country, and Airglades. STATEMENT OF WORK: The Contractor will meet all of the following requirements: 1. Procure and make all arrangements for helicopter services. Maximum flight hours will be FIVE, not counting ferry time to and from the Clewiston airport (Airglades airport). Helicopter services must meet all legal requirements. Flights may be over water or marsh.2. Fuel costs should be included in the price for helicopter services. 3. Helicopter must be able to accommodate the videographer and all necessary video equipment as well as an additional observer (ideally front seat) who will help direct the pilot and camera operator to target birds, identify bird species, and confirm that the video footage is appropriate for meeting the scope of work as outlined in this RFP. The additional observer will require a separate monitor as well as a helmet-compatible intercom system to communicate with the videographer and pilot (observer will have his own helmet with intercom connection). The additional observer will be an employee of Florida Fish and Wildlife Conservation Commission. 4. Contractor shall employ the use of a gyro-stabilized camera platform with a high definition lens with minimal power of 42x9.5mm plus a lens doubler. The camera platform shall be a Flir, Cineflex or equivalent controllable, color, high definition (HD), 1080 resolution, progressive, gyro-stabilized system with a recorder capturing 1080 progressive 59.94 frames per second.5. The footage shall be captured at a resolution of not less than 1920 x1080 progressive frames, and all raw footage (60 frames per second) obtained while filming shall be delivered to the Service project manager on a portable hard drive at full resolution no later than May 15, 2011.6. Contractor shall have prior experience or demonstrated ability to capture clear and smooth (i.e., follow focus) video of small moving targets (such as moving wildlife). Examples of previous video products for this project can be viewed at http://www.fws.gov/filedownloads/ftp_Doug_Canfield_Videos/Waterfowl/7. The contractor shall license the material in perpetuity to the USFWS for use in training video programs about wildlife. A web version of the training video will also be produced by USFWS and the rights to videographic material contained in the web version will remain licensed to the USFWS in perpetuity. The contractor will retain all other rights to the material recorded for commercial purposes. 8. Contractor shall be responsible for the acquisition and operating cost of all camera equipment, helicopter service including fuel, transportation to and from Clewiston, Florida, lodging and per diem costs (if necessary), tapes, footage transferring, hard drives and shipping to the USFWS project manager. 9. Dates of videography flight are flexible, but should occur on a weekday between April 14 and April 29, 2011. The observer, Ron Bielefeld, will be available on any weekday with a 24-hour advance notice (Ron's alternate phone: 772-388-9880). Weather conditions must be appropriate for this shoot. Flights will only be conducted when wind speeds are less than 15 mph, skies are bright overcast or sunny, and there is no fog or precipitation that would obscure the camera lens and compromise the quality of the video footage. Flight altitude will vary from about 100-500 ft agl. 10. Contractor will meet via phone with the USFWS project manager and observer no later than 1 April to discuss protocols, in-flight procedures, equipment needs, logistical arrangements, and schedules. LINE ITEMS:Line Item 001Videography Services - Quantity: 1 day - Price per day $___________ Line Item 002Helicopter Services - Quantity: Max 5 hours - Price per hour $__________ Total Items 001 & 002: $________________ PERIOD OF PERFORMANCE:Begin April 14, 2011; end date May 15, 2011 DELIVERY:The date and place of final product delivery and acceptance is FOB Anchorage, Alaska, May 15, 2011. EVALUATION FACTORS:Award will be made based on Lowest Price Technically accetable. Bidding vendors must submit up to three (3) references showing recent and relevant aerial videography. PROVISIONS AND CLAUSES:The following FAR provisions and clauses apply to this acquistion:52.212-01, Instructions to Offerors - Commercial Items52.212-02, Evaluation - Commercial Items, The specific criteria to be used for evaluation, listed in declining importance, shall be as follows: Price, Relevant experience.All other evaluation factors other than price, when combined, are significantlyless important than price.52.212-03, Offeroror Representation and Certifications - Commercial Items52.212-04, Contract Terms and Conditions - Commercial Items52.212-05, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items: 52.222-50, 52.233-3, 52.233-4, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.223-18, 52.225-1, 52.232-29, 52.232-33, 52.222-41, 52.222-4252.227-14, Right in Data - General, 52.204-7, Central Contractor Registration PONT OF CONTACT:This combined synopsis/solicitation is a request for competitive quotes. Offerors interested in submitting a quote, or requiring additional information on this solicitation should contact: Amanda Jordan, Contracting Specialist, US Fish and Wildlife Service via phone (907) 786-3436 or via email Amanda_Jordan@fws.gov. PROPOSAL SUBMISSION:Quotes must be received at the following address, via fax or email, prior to the closing date of this solicitation. Closing date of this solicitation is March 30, 2011 @ 2pm Alaska Time. US Fish and Wildlife ServiceContracting and General Services1011 E. Tudor Road, MS 171Anchorage, Alaska 99503Phone: (907) 786-3436Fax: (907) 786-3923
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/FWS/CGSWO/F11PS00463/listing.html)
- Place of Performance
- Address: Clewiston, Florida
- Zip Code: 33440
- Zip Code: 33440
- Record
- SN02397537-W 20110312/110310234202-d5d0b7ecb582d4dedb54349cef712b3b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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