MODIFICATION
R -- Parts and Repair Ordering System Services (PROS) IV - Draft OCI Clause
- Notice Date
- 2/7/2011
- Notice Type
- Modification/Amendment
- NAICS
- 541614
— Process, Physical Distribution, and Logistics Consulting Services
- Contracting Office
- 5454 Buckner RoadWright-Patterson AFB OH
- ZIP Code
- 00000
- Solicitation Number
- FA8630-10-R-5018
- Response Due
- 12/17/2009
- Archive Date
- 1/31/2012
- Point of Contact
- Tamara L. Tobe, Phone: 9376561434
- E-Mail Address
-
Tamara.Tobe@wpafb.af.mil
(Tamara.Tobe@wpafb.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Draft OCI Clause for evaluation and comments. Request your company provide answers to the following questions: (1) Will Organizational Conflict of Interest (OCI) be an issue for your company on the PROS IV contract? (2) How will your company mitigate any possible OCI violations? Please provide input to the attached draft OCI clause and your response to the above questions within 14 calendar days of this posting. **************************************************************** The anticpated date for release of this Request for Proposal has been changed to 18 March 2011. ***************************************************************** This announcement is being modified to add the List of Attendees to the 12 January 2011 PROS IV MIS Discussion. Also being added are the questions with answers that were received as a result of the discussion. ********************************************************* The information regarding the PROS IV MIS Discussion with Industry that was posted/added to this announcement on Dec 23, 2010 is being updated with the date of the discussion which was erroneaously left out. The information is as follows: DESCRIPTION: 12 January 2011 PROS IV MIS Discussion with Industry Call in on phone number and announce yourself. Date : 12 January 2011 Start Time: 0900 End Time: 1127 Phone#: (937) 257-8003 (DSN: 787-8003) Log in to the following URL as Guest and announce who you are to participate in discussions and view slides: https://connect.dco.dod.mil/r63803023 A guide to facilitate the discussion is also being added with this modification to the announcement. A question received as a result of the Pre-Solicitation Conference which was held Dec 2, 2010, and posted to this announcement on Dec 21, 2010 required an update. The updated answer is provided as follows as follows: 70. Question: What is the requirement for personnel security requirements, CAC cards, PKI, NAC, etc. Can Contractor work prior to clearance approval? Answer: Personnel can begin work immediately, but access to government systems (SAMIS, WebSDR, SDR-A) will not be permitted without NAC approval. UPDATE: All personnel who will have access to any USG/customer classified material must have a SECRET clearance and a cleared facility to store the material. All contractor personnel who will require access to SAMIS, WebSDR, SDR-A, etc must have an approved NACI before requesting access. Contractor's will ensure compliance with PWS, para 14, for security requirements and follow DOD 5200.22 regarding the requirement to safeguard customer country information. At no time will a country customer's information be released to anyone other than that country or the USG. **************************************************************** The following information is provided to announce the PROS IV MIS Discussion with Industry. Call in on phone number and announce yourself. MeetMe Phone#: (937) 257-8003 (DSN: 787-8003) Start Time: 0900 End Time: 1127 Log in to the following URL as Guest and announce who you are to view slides: https://connect.dco.dod.mil/r63803023 Please address questions pertaining to this discussion to: Brenda Lightner, Brenda.Lightner@wpafb.af.mil and copy Tammy Tobe, Tamara.Tobe@wpafb.af.mil. **************************************************************** The following documents are being added to this notice: 1. Pre-Solicitation Conference (02 Dec 10) Briefing Charts 2. Questions and Answers received during Pre-Solicitation Conference, 02 Dec 10 3. List of Attendees, Pre-Solicitation Conference 02 Dec 10 4. Past Performance Information (PPI) Format database to be used when submitting PPI *************************************************************** An error was made when this announcement was edited on 19 November 2010 and is being corrected. The address for the Hilton Garden Inn was transposed. The correct address is as follows: Hilton Garden Inn 3520 Pentagon Park Blvd. Dayton OH 45431 This is a Final DRAFT Request for Proposal for the Parts Repair and Ordering System (PROS) VI contract. The Air Force Security Assistance Center (AFSAC) Program Office has not received approval of a definitive acquisition strategy at this time so any/all provisions in these documents are subject to change. Please provide in writing any questions, concerns, clarifications, or mistakes to the Contracting Officer for discussion during the third PROS IV industry day. A Pre Solicitation Conference for the PROS IV program is scheduled as follows: Date: Thursday, December 2, 2010 Time: 08:00 until 17:00 (5:00 EST) Place: Hilton Garden Inn 3520 Pentagon Park Blvd. Dayton OH 45431 Schedule 0800-0830 Opening Remarks 0830-1130 Briefing and open discussions 1300-1330 One-on-one 1330-1400 One-on-one 1400-1430 One-on-one 1430-1500 Break 1500-1530 One-on-one 1530-1600 One-on-one 1600-1630 One-on-one 1630-1700 One-on-one Registration is requested by 29 November 2010. Due to available seating, a limit of four (4) representatives from each company is necessary. Please provide registration information and the names of the representatives that plan to attend, and also if you will be requesting a One-on-one session contact Tamara Tobe, (937) 656-1434, email Tamara.Tobe@wpafb.af.mil, no later than 4:00 PM on 29 November 2010. *************************************************************** The following documents are being added to this announcement: 1. Industry Day/Preproposal Conference Briefing-Program Manager & Contracting Officer 2. Questions and Answers received from Preproposal Conference 3. List of Attendees with Point of Contact Information XML Schemas will be provided by U.S. Mail, on a disk upon request to Tammy Tobe, at Tamara.Tobe@wpafb.af.mil. Provide a mailing address in the request. **************************************************************** It is suggested that perspective contractors email any questions they have concerning the PROS IV contract in advance of the July 21, 2010 Industry Day/Preproposal Conference. This will allow the PROS Program Office and Contracting Officer time to research and provide timely answers to the questions. Questions can also be accepted on July 21, 2010. Please email questions to the primary point of contact, William T. Smith at William.Smith4@wpafb.af.mil or alternate point of contract Tamara L. Tobe at Tamara.Tobe@wpafb.af.mil by July 19, 2010. *************************************************************** 30 June 2010. This is a DRAFT Request for Proposal and model for the Parts Repair and Ordering System (PROS) VI contract. The Air Force Security Assistance Center (AFSAC) Program Office has not received approval of a definitive acquisition strategy at this time so any/all provisions in these documents are subject to change. Please provide in writing any questions, concerns, clarifications, or mistakes to the Contracting Officer for discussion during the second PROS IV industry day. ************************************************************** A second Industry Day/Pre Proposal Conference for the PROS IV program is scheduled as follows: Date: Wednesday, 21 July 2010 Time: 08:00 until 16:30 (4:30 EST) Place: Hilton Garden Inn 3250 Pentagon Park Blvd. Dayton OH 45431 Registration is requested by 16 July 2010. Due to available seating, a limit of four (4) representatives from each company is necessary. Please provide registration information and the names of the representatives that plan to attend to Tamara Tobe, (937) 656-1434, email Tamara.Tobe@wpafb.af.mil, no later than 4:00 PM on 16 July 2010. The Draft RFP will tentatively be issued by the end of June. ************************************************************** Pre-solicitation survey and answers to previously unanswered and newly received questions is being posted to this announcement. *********************************************************************************** A list of questions and answers received during Indutry Day (17-18 Dec 2009) are now added to this announcement. *********************************************************************************** The following documents are being added to this announcement: 1. Industry Day Briefing-Program Manager2. Industry Day Briefing-Contracting Officer3. List of Attendees with Point of Contact Information ************************************************************************************ Amendment to the PROS IV Sources Sought Synopsis/RFI The Parts Repair and Ordering System (PROS) team will extend the industry day for PROS IV from 17 Dec 2009 to 17 Dec 2009 through 18 Dec 2009. Each company must:1. Register your company to attend this industry day not later than close of business 14 Dec 2009. Please include company name, business size, a point of contact, address, telephone number, fax number and e-mail address.2. Maximum number of attendees per company is three (3)3. Registered attendees will have priority in seating and scheduling for one-on-one question and answer sessions with the Government4. One-on-one questions and answer sessions with the Government will be limited to thirty (30) minutes 5. No proprietary data will be discussed or exchanged6. Scheduling for one-on-one discussions will be based on a first come first served schedule based on time/date of receipt of your e-mail registration7. Registration will be e-mailed to the PROS IV Contract Negotiator, Tammy Tobe at tammy.tobe@wpafb.af.mil 8. We suggest perspective contractors bring electronic (CD or DVD) versions of any questions they have concerning the PROS IV contract.a. All questions and answers will be posted to PIXS not later than 18 Jan 2010b. No classified or proprietary data is to be submitted.9. The Government will not pay for any information submitted as a result of this synopsis.10. Responses to the Sources Sought will not be returned. 11. Please note that all prospective contractors must be registered in the Central Contractor Registration (CCR) database to be awarded a Department of Defense contract. To learn more about this CCR requirement and how to register, please visit the CCR internet website at https://www.bpn.gov/ccr/. BE PREPARED TO DISCUSS What do you consider to be the essential elements to ensure a successful program? Do you understand this is only in support of foreign military sales through the USG? How do you deal with parts obsolescence in support of procurement or maintenance? What is your experience, knowledge and compliance with FAR? What is your experience and knowledge and use of FMS transportation systems (freight forwarder, Defense Transportation System)?What is your experience and knowledge with FMS supply logistics (ITAR, SAMM AECA)?What's your experience/plan in supporting emergency situations i.e., war, crisis, natural disaster, anti-terrorism? How do you resolve customer dissatisfaction? How do you qualify vendors and monitor their performance? What's your experience with secure web based programs and have you interfaced with any USG systems? What are your payment terms and conditions? How do you ensure complete, meaningful and timely communication with FMS customers? What's your experience with performance based logistics contracts? What type of performance metrics do you currently apply? What experience do you have in supporting critical/safety of air/sea/land items? Do you have a facility for receipt/handling/storage of classified items/data and appropriately cleared personnel? How do you vette and retain employees? What current quality/certifications do you carry and highest level attained? How do you ensure traceability of items to original equipment manufacturer? Do you have a teaming strategy to handle supply, maintenance, task orders or systems development? How do you enforce warranty terms and conditions? Are you familiar with the Defense Automated Message Exchange System (DAMES)? Do you currently support any weapon system? If so, to what extent (supplier, manufacturer, distributor, etc)? How will you ensure all supplies and maintenance work is performed in accordance with the latest technical data or customer's identified technical data level? What is your supply discrepancy validity rate? *********************************************************************************** Sources Sought/Request for InformationTHIS IS NOT A REQUEST FOR PROPOSAL/QUOTETITLE: Parts and Repair Ordering System Services (PROS) IVSources Sought Parts and Repair Ordering System IV (PROS IV) NOTE: 1. INTRODUCTION: The Air Force Security Assistance Center (AFSAC) at Wright-Patterson AFB OH, is responsible for providing comprehensive logistic support to approximately 100 foreign partners. Eligible countries own and operate over 11,000 aging aircraft of various configurations and associated support equipment of U.S. origin. This support includes acquiring non-standard and hard-to-support standard supplies, maintenance support and technical services for these partners through the DOD Foreign Military Sales (FMS) process and determining price fair and reasonable on all procurements IAW the Federal Acquisition Regulations (FAR 15.403). Contractor will be responsible for meeting requirements in the Security Assistance Management Manual (SAMM) (DOD 5105.38-M), and Air Force Manual 23-110, International Traffic and Arms Regulation (ITAR) and the Arms Export Control Act (AECA). The PROS contract is a Tri-Se! rvice program designed to acquire procurement services to meet the needs of our FMS Air Force, Navy and Army partners. North American Industry Classification Systems (NAICS) code of 541614, (Professional, Scientific, and Technical Services Process, Physical Distribution, and Logistics Consulting Services) governs this acquisition with a size standard of $7M for small business.Contract Effort Description: This contract effort provides a means for our FMS partners to receive sustainment support for the procurement and maintenance of non-standard and hard-to-support standard items and associated services. The PROS program office currently uses an Indefinite Delivery Indefinite Quantity (IDIQ) contract to procure non-standard and, to a lesser extent, hard-to-support standard commodities in support of foreign military partners. Some of these material purchases have included installation and familiarization training and if required, individual Task Orders (TO) have been negotiated and awarded to accomplish these efforts. The PROS contractor is also responsible for procuring repair capabilities of military items owned by foreign partners. The PROS contract is managed by a dedicated program office at AFSAC. This PROS office oversees contractor performance through continuous oversight and quarterly reviews of the contractor's files and monitors the flow of FMS requirements to the contractor. The program office is considering either an incentive fee or fixed fee to reward exceptional procurement performance based on criteria negotiated with the PROS contractor and annotated during these quarterly reviews. The majority of the current contract value is based on sub-contractors actual material costs passed-through to the PROS contractor for the acquisition of goods and services. The contractor earns a fill fee for each acquisition performed. It is our desire to clearly establish roles and responsibilities with respect to Supply Discrepancy Reports (SDR) submitted by the foreign partners for discrepancies noted in receipt of goods or services throughout the contract period and will include SDRs filed up to one year after the last requisition shipment. We request industry comments on structuring SDR liability and resolution weighing cost and risk. Capability or Performance: PROS supply and maintenance requirements correspond to functions currently performed by DOD depots. Responsibilities/services include but are not limited to: Item identification for program eligibility Past procurement reviewTech data reviewVendor base analysisPrice and availability informationDetermination of price fair and reasonableness IAW FARItem acquisition and/or maintenance including vendor selectionInvoicing and payment processingConfiguration coordination and controlInspection and acceptanceSupply Deficiency Reporting (SDR) interfaceVendor qualificationWarranties and warranty administration Packaging and handlingTransportationSAMIS interfaceResearch Catalogs (Haystack, Fedlog, D043 etc) The PROS IV contract will provide the flexibility needed to allow the contractor to acquire logistical and technical support services meeting the country's demand for cost effective, timely, and quality support. These contract/contracts will consist of a two-year (2) basic with three (3) one-year options. The estimated total contract value for the basic and option years, if exercised are $1 billion dollars. This sources sought synopsis is for information and planning purposes only and does not constitute a solicitation and is not to be construed as a commitment by the US Government. Capabilities Package: All interested firms should submit a capabilities package that outlines the firm's capabilities in providing the required services. Contractor is required to provide a high level explanation for the operation and management of the required services. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. RESPONSES ARE DUE NO LATER THAN 17 DEC 2009. The PROS Program team will hold an industry day at the Hilton, Garden Inn, 3250 Pentagon Park Boulevard, Beavercreek OH 45431 on Thursday 17 Dec 2009 from 09:00 till 15:00. We will present a brief overview of the PROS III program followed by open questions. Points of Contact: The Contracting Officer for the PROS program is William T. Smith at William.smith4@wpafb.af.mil. All questions concerning this acquisition must be submitted in writing to the PCO for distribution to the acquisition team. Do not provide proprietary information in your questions to the contracting officer since all questions and answers will be shared amongst all interested parties. For more information on "Parts and Repair Ordering System Services (PROS) IV", please refer to:https://www.pixs.wpafb.af.mil/pixs_solicitation.asp?id=6370
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