SRCSGT | B | The Military Installation Contracting Command-Carlisle Barracks issues this Sources Sought Synopsis for information only to locate sources that are capable of providing the services as described herein.

FBO DAILY ISSUE OF FEBRUARY 06, 2011 FBO #3361
SOURCES SOUGHT

B -- The Military Installation Contracting Command-Carlisle Barracks issues this Sources Sought Synopsis for information only to locate sources that are capable of providing the services as described herein.

Notice Date: 2/4/2011
Notice Type: Sources Sought
NAICS: 711510 — Independent Artists, Writers, and Performers
Contracting Office: Carlisle Barracks DOC (W91QF0), 314 Lovell Avenue, Suite 1, Carlisle Barracks, PA 17013-5072
ZIP Code: 17013-5072
Solicitation Number: W91QF0-11-R-0002
Response Due: 2/14/2011
Archive Date: 4/15/2011
Point of Contact: Kevin L. Kauffman, 717-245-3948
E-Mail Address: Carlisle Barracks DOC (W91QF0)
(kevin.l.kauffman@us.army.mil)
Small Business Set-Aside: Total Small Business
Description: NOTE: The Military Installation Contracting Command-Carlisle Barracks is currently conducting market research to locate qualified, experienced, and interested potential sources. The information requested by this Sources Sought announcement will be used within the Contracting Command to facilitate decision making and will not be disclosed outside the Command. This Sources Sought announcement is an advance notice for information and planning purposes only. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals, nor will any award be made as a result of this Sources Sought announcement. The Command will NOT be responsible for any costs incurred by interested parties in responding to this Sources Sought announcement. Should any future requirement(s) evolve from this preliminary planning process, the base period of performance is anticipated to be MAY 2011 through April 2012 with two additional 12-month option periods. The U.S. Army Heritage & Education Center (USAHEC) requires contract services of professionally trained specialist textile conservators to stabilize textile collection materials to make them available for exhibit, research, and posterity. The USAHEC is accountable for all Army-owned historical textiles of the Army Heritage Museum (AHM) located at the U. S. Army War College (AWC) in Carlisle, Pennsylvania. The Army's historic museum inventory consists of more than 20,000 historic textiles dating from the Pre-Revolutionary War period to present day including: flags, uniforms, headgear, footwear, covers and liners, tents, bedrolls, knapsacks, camouflage netting, soldier souvenirs and captured materials, ribbon bars, medals, and composite military equipment and accessories containing textile elements. In addition, the collection includes archaeological and ethnographic textiles, modern materials, experimental synthetic and semi-synthetic textile materials, painted or decorated textiles, and other historic textiles. The museum textile collection requires professional handling, transport, survey, storage, documentation, and conservation treatment to preserve the historical integrity and stability of the collection. Conservation treatment of these textiles requires professional museum-quality conservation expertise in organic materials (ex. cotton, wool, silk, etc.), inorganic materials (ex. metal threads, nylon, polyester, fiberglass, carbon fibers, etc.) and semi-synthetics/modern materials (ex. plastic, rayon, vulcanized fibers, etc.). Composite objects may include treatment of other materials in conjunction with textiles, such as metals, leather, plastics, glass, and other organic and inorganic materials. The conservation projects require standard conservation quality documentation, conservation treatment, collection condition surveys, photography, scientific analysis, historic and scientific research, custom fabrication of exhibit prep, mounts, and mannequins. Construction of proper packing and museum level shipping techniques is expected. In addition to conservation treatments, special reports and scientific or investigative services shall be performed on an as-needed basis. These services include: special collections surveys resulting in reports; re-housing of textiles requiring special storage: mounting of textiles and fabrication of exhibit and storage supports and mounts; analytical testing (non-destructive or micro sampling) to identify unknown materials or the presence of hazardous materials; and technical studies documenting research into the history and manufacture of a textile. The textile(s) vary considerably in condition from stable condition to very fragile, deteriorated, torn, stained, burned, cracked, structurally unstable, moldy, pest-infested, or otherwise compromised condition. In the event of an accident or disaster, the conservator(s) must be able to assist on-site or offer consultation by phone as necessary for the recovery of textiles. This includes knowledge and experience with freezing, freeze-drying, controlled drying, mold removal, and other related emergency procedures. The USAHEC shall provide the museum collection textiles and objects with textile components to allow the contractor to perform the required work as specified on individual task orders. The contractor acknowledges that AHM remains the responsible custodians and owners of their historic collection materials. The Army reserves all copyrights and retains all photo credits of the textiles including all treatment photos. Contractor must provide an advance written request to publish or present information in a professional venue any material relating to the condition, conservation, history, or research, of the textiles. The written request will be reviewed by the COR and Contracting Officer (KO) and will be approved/disapproved by the KO within thirty (30) calendar days of receipt. Information and research sources will be made available to the Contractor as deemed necessary by the Government and as pertinent to a treatment or project, such as archived information in MHI and AHM's holdings on the textile manufacture and use, curatorial discussion of textiles, and conservation suggested methods or materials. Textiles may be required to remain on exhibit or storage on Army premises and the Contractor may be required to work on-site. Oversize textiles, textiles on exhibit, textiles not able to withstand travel for treatment, textiles attached to immobile objects, and textile collection survey work may require the Contractor to work on-site at the USAHEC or AWC. Security clearances: the Contractor is not required to have security clearances for conservation treatments of historic AHM collection materials. Organic staff: The contractor shall provide professionally trained, experienced conservators and technicians possessing the skills, knowledge, experience, and training to satisfactorily perform the services required by this contract. Organic staff or sub-contractor staff performing under this contract shall remain employees of the contractor and /or subcontractor, and will not be considered employees of the United States Government. Laboratory/workspace: The contractor shall have and maintain a conservation laboratory space fully equipped for textile conservation activities which include environmental controls to maintain a museum standard environment, appropriate security and fire suppression systems, and have an established Disaster Plan for the lab. Equipment: The Contractor shall supply all of the equipment necessary to perform the tasks as specified in individual task orders if not provided by the Government as specified. Technology: The Contractor shall supply the technology, digital cameras, analytical tools, computers, laptops, and software necessary to complete the tasks as specified in individual task orders if not provided by the Government as specified. Supplies, Services and Products: The Contractor is responsible to provide all supplies, services and products required in this contract as specified in individual task orders if not provided by the Government as specified. The contractor shall manage all technical and administrative tasks associated with the condition assessment, planning, initiation, execution and completion/termination of conservation treatment projects as specified in individual Task Orders. The total number of projects will be determined by the Contracting Officer's Representative (COR). The number of textiles will range depending on USUSAHEC projects, exhibits, funding, new accessions and other priorities. It is not possible to know the exact number of advance as the USAHEC is in the process of defining exhibits for the next 3-5 years and typically exhibit concepts change and evolve as they are developed. In accordance with Army Regulation 870-20 (Army Museums, Historical Artifacts, and Art), all detailed conservation work on museum textiles shall be carried out by qualified professional textile conservators. The contractor may utilize organic staff or sub-contract in accordance with FAR clause 52.219-14, Limitations on Subcontracting. Contractor and sub-contractors must meet the following: Adherence to the professional standards set forth in the American Institute for Conservation Code of Ethics and Guidelines for Practice. The contractor shall review credentials and portfolios of prospective project members. Conservators shall be professionally trained in the conservation of a wide range of textiles with additional skill and experience with textiles in composite objects with materials such as: metal, metal thread, wood, leather, bone, ivory, horn, glass, stone, plastics, rubber, painted media, gilt media, and other composite materials, or similar. Some non-traditional textiles requiring treatment include textiles such as headgear and footwear containing leather, rubber, bitumen, lacquer, PVC and other plastics, elastic, and fabrics with water-proofing surface treatments such as wax, linseed oil or fish oil-impregnated cloths. All conservator positions require the training expected of a bona-fide Textiles Conservator which includes at minimum a Masters in Conservation (not forestry conservation) from an American, Canadian, or United Kingdom (Textile Arts) certified graduate program as recognized by the US Govt. Dept of Education and a minimum of 5 years experience in the field of conservation. Alternative academic and apprentice training must be equal in scope and depth to a U.S. Masters degree in Textile Conservation or Masters Degree in Art Conservation or Conservation Science with a proven track record of performance with current treatment and documentation techniques for conservators to satisfy requirements described in the American Institute for Conservation of Historic and Artistic Works (AIC)'s document Defining the Conservator: Essential Competencies. Technicians are required to have a Bachelor of Arts Degree in a field relevant to conservation (such as conservation, textile arts, archaeology, material science, chemistry, applied history, technical art history, fine art, and studio art) and 3 years supervised experience in a textiles conservation lab or project setting. Alternative academic and apprentice training must be equal in scope and depth to a U.S. Bachelors degree in Art Conservation with a proven track record of performance with current treatment and documentation techniques for conservation technicians to satisfy requirements described in The American Institute for Conservation of Historic and Artistic Works (AIC)'s document Requisite Competencies for Conservation Technicians and Collection Care Specialists. The contractor shall perform, as required, organic staff textile conservation services or initiate a subcontract agreement with a private conservator or conservation firm, within the pool of professional conservators. The contractor shall inspect and evaluate the work environment (facilities, conservation labs, studios) of prospective sub-contractor conservators to ensure compliance with standard building codes, security (storage, intrusion alarms, fire detection, security, etc.). The contractor shall insure all textiles against loss from accidents, fire, natural disaster and theft while the textile is on the premises of the contractor and sub-contractor and when the textile(s) are being transported to the Contractor's facility to the value deemed by the COR on individual task orders. The overall estimated value of textiles per contract year to be insured is $1,000,000.00.The contractor shall take all steps necessary to ensure that all item movements are in accordance with acceptable professional museum/conservation standards. The contractor shall provide transportation services that meet acceptable museum standards. The contractor shall ensure the proper packing and unpacking of all items in accordance with acceptable museum/conservation standards. The contractor shall ensure the proper loading and off-loading of all items are in accordance with acceptable professional museum/conservation standards. Details will be on a case-by-case basis specified in the task order. Throughout the project, the contractor shall maintain contact, by phone, mail, or in person, with the COR in order to discuss schedules, report progress/delays, and coordinate the logistics of packing/unpacking, transportation, loading/off-loading, pickups and deliveries, and any issues or revisions to the Proposal for Treatment as necessary. The contractor is advised that only the KO can give authorization to make changes to the proposed conservation treatment, cost estimate, or other modifications. At a minimum, the contractor shall contact the COR: Upon receipt of the textile, Upon beginning of conservation treatment, During conservation treatment to report progress, Upon completion of conservation treatment, Scheduling of deliveries, consultations, and visits. The contractor may be asked to allow USAHEC staff to visit the lab in order to assess treatments in progress, or to discuss any treatment or mounting/framing issues. Visits shall not be excessive or intend to cause any progress delays or additional costs. Contractor shall furnish all materials, equipment and supplies as needed if not specifically provided by the Government, to fully carry out the requirements of each conservation project. At the completion of work and upon receipt of the textiles by the COR, it will be inspected by the respective AHM curator and/or the USAHEC Objects Conservator, and further review may include other conservators, curators, and scientists within the US Government and professional associates. The purpose of inspection is to determine if work performed is in adherence to the current industry standards of practice as defined by the AIC, adherence to the contract and the contractor's conservation proposal for treatment and final treatment report. Contractor shall adhere to deadlines for all tasks established in each awarded task order. The Contractor shall have a disaster plan in place. The contractor shall provide the name, address, and phone number of a facility where the textiles will be treated for damage and emergency treatment in case of a fire or other disaster at the Vendor's facilities. The contractor should be able to provide copies of the plan to the COR within 48 hours of request. Whenever necessary, the USAHEC shall provide samples, examples, diagrams, references, or instructions, for custom or modified commercial products required of the Contractor such as for custom crates, mounts, and supports. A Condition Report is required for each textile, detailing the textile's condition prior to conservation treatment, including observations on any previous restorations or repairs, examination methods, scientific analysis, and historic references as applicable. The contractor shall inspect, analyze, evaluate, and determine conservation/preservation needs and recommend intervention techniques, as well as provide alternate treatment solutions, where applicable. This will be in the form of a written Treatment Proposal report to be submitted to the Contract Officer's Representative (COR) for formal approval prior to implementation of the conservation treatment. Proposals may be revised upon the discovery of unknown issues once treatment has started which has revealed new insight on condition issues previously unknown through visual inspection and regular proposal preparation procedures. A revised report must specify when treatment deviates from the original Proposed plan and why; permission to proceed (i.e. a revised TOEP must be submitted to the KO) with an alternative treatment material or method must be granted in writing from the KO before treatment continues. Following a conservation treatment, a formal Treatment Report describing treatment methods and materials in detail is required. The contractor shall prepare written and electronic Condition Reports, Treatment Proposals, and Treatment Reports of high quality conforming to industry standards for each conservation project. The electronic files will either be in a.PDF file document (not.SNP or XML) or a file created in CDS software (Conservation Data Systems, LLC, 3000 Ashley Way, Williamsburg, VA 23185, ConservationDataSystems.com). This is to ensure record compatibility and integration within the USAHEC internal Tracker System and Conservation Database. Digital images are required in the Condition Assessment, Proposal, and Treatment Reports and must conform to guidelines published in The AIC Guide to Digital Photography and Conservation Documentation published by the AIC. A copy is available for in-house review in the USAHEC conservation library. Each image of the textile must be saved in Unedited uncompressed 16-bit RAW files (or Adobe DNG) shall be provided on a gold-coated CD or DVD for record archiving. (This is best achieved if the digital camera is set to RAW before taking photos). High resolution JPEGS may be used in the reports to show the textile and condition issues, as well as before, during, and after treatment. (JPEGS are generally more feasible in size and memory for most computers when integrating photos into reports than RAW or TIFF photos). Digital photographs must be white balanced and include an appropriate color target, such as the GretagMacbeth Color Checker. (Reference information can be found in the AIC News July 2005 Vol. 30, No.4, p. 11-15). Before and after treatment photos of all sides of the textile or textile composite object are required, and during treatment photos can be included to highlight details or methods. The contractor may supplement the record with scanned black and white photography or color slides, but only high quality digital images are required. For scanned images, AIC Guide to Digital Photography and Conservation Documentation, ed. Jeffrey Warda, AIC: Washington, D.C., 2008, p. 37 shall be the standard for editing and resolution. Utilization of a non-film camera must be 6 megapixel or higher resolution digital camera. Printed photos must be on archival acid-free paper from a printer set to 300 dpi at minimum. Bit depth at minimum must be 24-bit RGB color, 8 bits per channel. Records, drawings, photographs, analyses and scholarly notations taken during the course of assessment and treatment of the textile are the property of the contractor. However, copies of all such records shall be turned over to the USAHEC at the conclusion of each individual conservation treatment as part of the conservator's report for review and approval by the COR. The required reports, photographs, analytical results (described in the next section), and any other documentation shall be provided on a gold-coated archival CD or DVD to the COR (instead of e-mail) within 2 weeks of any completed project unless otherwise specified by the COR. Documentation of collection surveys shall have a format agreed upon by all parties prior to commencement of the survey. Resulting survey reports shall have a format agreed upon by all parties prior to commencement of the survey and be provided to the COR on a CD or DVD and 2 printed readable hard copies on archival paper with no font less than 8 point font. Documentation of collection surveys shall have a format agreed upon by all parties prior to commencement of the survey. Resulting survey reports shall have a format agreed upon by all parties prior to commencement of the survey and be provided to the COR on a gold-coated archival CD or DVD and 2 printed readable hard copies on archival paper with no font less than 8 point font. Protection of Government Records: Extreme care must be exercised in handling all collection materials in conformance with approved laboratory practices and procedures for museum materials as recognized by the museum industry. The contractor is responsible for the proper care, handling and maintenance of all Army materials furnished by the Army in accordance with archival practices and FAR Part 45, Government Property. The contractor must ensure that collection materials are stored and handled in accordance with the Code of Federal regulations and shall be responsible for damage caused by negligence (e.g., rough handling or improper storage) or failure to adhere to the requirements of the contract. Analytical Testing of Materials At times it is necessary to test materials for the purposes of material identification, degradation or corrosion products, material compatibility, and other measures that guide the investigation of a textile before and during conservation treatment. Non-destructive material analysis or micro sampling is allowed as necessary to determine all materials used in the production of the textile or previous campaigns of repair if relevant to the treatment choices and procedures. Whenever possible, the Contractor must utilize non-destructive methods of analysis when investigating the condition issues of a textile. Practice must conform to industry standards. Permission to sample and cost estimates for analytical services must be submitted to the COR and before sampling ensues. Only the KO can make the final determination as to whether testing shall ensue. It may be necessary to make informed decisions about the treatment path using micro-destructive sampling techniques after all non-destructive techniques are exhausted. Arrangements must be made in advance for a working relationship with a conservation scientist or analytical laboratory. Discrete spot-testing of cleaning solutions to determine: the solubility of soiling; the identification of textile fibers, coatings, weights, dyes, and mordents; paints, coatings, or other auxiliary materials may be necessary. Sampling fibers or paint sections for microscopy may be necessary, as well as other types of sampling to identify materials, identify HAZMAT issues, or to understand material degradation processes and products. Practice must conform to industry standards. Permission to sample and cost estimates for analytical services must be submitted to the COR and before sampling ensues. Only the KO can make the final determination as to whether sampling shall ensue. All methods of analysis shall be revealed in the corresponding documentation. Documentation. Copies of spectra, micrographs, lab results, data, and interpretation of results shall be included. All extant samples, slides, thin or thick sections, electron microscopy stubs, etc. shall be provided to the USAHEC along with the Treatment Report unless destroyed in the process of analysis. Conservation Surveys The contractor may be required to conduct full or partial collection condition surveys on uniforms, bedrolls, tents, headgear, footwear, flags, and other textiles. Conservation specifications and treatment steps within awarded task orders may include but are not limited to the following specifications: All treatments shall maintain an acceptable degree of reversibility. In all treatments, protection of the integrity and history of use of the textile shall not be compromised. Removal of previous failing or unsightly treatments and restorations is required where appropriate. Historic repairs shall not be removed unless they place the textile in structural jeopardy. Loss compensation must conform to industry standards for reversibility, minimal intervention, and not be so visually deceptive that it cannot be identified within 2 feet of visual range. Auxiliary supports used to support original structural materials must be as physically and chemically compatible as possible, and not cause further stress or damage to the textile. Some textiles or composite objects may require disassembly in order to clean and stabilize and shall be reassembled properly. Original threads that must be cut shall be carefully documented, retained, labeled, and returned to USAHEC. Techniques: Surface cleaning by vacuum, molecular sponge, anti-static cloth, brush, air stream, or other dry methods may be necessary. Aqueous or solvent methods compatible to removing soil, old repairs, archaeological deposits, or grime is to be selected according to the principles of solubility, spot testing, and according to the type of materials present and condition of the textile. Cleaning shall not damage or remove original surface materials whenever possible. Consolidation of flaking or unstable paints, rubber, powdering or cracking leather, paper, or other materials, may be required. Treatment of corrosion for metal threads, rivets, rings, or metal components shall involve the most current techniques, avoiding aggressive methods to strip metals to the bare metal surface. In most cases, air or water jet systems with abrasives are unacceptable as they pit surfaces and offer little control. Any mold, excess moisture, or insects found shall be removed. The contractor may be required to treat pest-infested textiles and composite objects with textiles with anoxia or freezing treatments, as appropriate to the type and stability of the materials. In the case of damage to the textiles collections resulting from a disaster situation (fire, water damage, or other) at the USAHEC (and/or MHI, AHM, AWC), the contractor may be required to perform pick-up and emergency treatments of select collections, but will not be required to be the first responder, primary vendor for the whole site recovery effort, or project lead in the disaster recovery effort. Additional advice and on-site support assistance may be required of the textile conservator. Associated treatment activities which may be performed on site or at the contractors premises (as designated in each task order) include: research on textiles, creating textile mounts and supports as well as mounting textiles for exhibits; and treatment of textiles which are too sensitive to travel, are oversize, or fixed in position to an artifact or immobile, oversize artifact (ex. textile screen on a tank, upholstery in a vehicle). All performed interventions must comply with Army Regulations 190-11, 190-51, and 870-20. Special instructions for textiles in combination with historic objects, macro objects, ordnance, weapons, transport vehicles, communication equipment, scientific instruments: Stabilization from physical insecurity or chemical deterioration may be required for all types of materials in direct contact with textile in a historic object. Restoring full functionality of historic objects with textile components is not necessary unless specifically requested by the COR. Examples include: restoring movement of textile-covered seats in vehicles; parachutes able to open and close; headgear with textile corded wiring still functional for communications; and repaired gun slings accommodating the weight of the firearm. The treatment goal is stability, not restoration of functionality. The contractor shall provide guidance and input in the development and review of institutional documents on procedures such as the Disaster Plan or Conservation and Preservation Long-Term Plan for routine maintenance of the textile collection. On-site examination, analysis, surveys, measurements, photography, consultation, and result reports may be requested. Environmental and physical protection recommendations for the proper care of individual components that may be inherently sensitive or unstable are welcome. When necessary to preserve original materials, some components may be replicated and installed in order not to sacrifice the original materials if permanent damage is predicted for the planned exhibiting or housing of the textile. All original materials must be returned to the Army. Reproductions must be clearly stated and photographed in the reports. Technical Studies For some treatments, historic research into the manufacturing techniques, history and use of the textile, and investigation into provenance may be necessary to guide the course of treatment so that historic integrity of the textile is preserved. The Contractor may be required to use the MHI archives and other sources to unravel the history of a textile before treatment ensues. Often the investigation may pair historic evidence with analytical testing and investigations. All findings shall be reported to the COR. Formal reports shall be made in accordance with 5.2 Documentation. Conservation Framing and Exhibit Mounts It may be requested of the contractor to provide some textiles and objects with textile components with special conservation-grade framing such as pressure mounts under UV-blocking glass, or construction of a custom support or cradle for exhibition. The design must be proposed in writing prior to execution and include a concept drawing with dimensions and materials listed. Complex mounts may require a small sample version. The process of design evolution may require some meetings in-person and incur some travel to USAHEC to discuss with staff. Other Deliverables The contractor shall provide monthly reports on their labs environmental conditions (temperature and relative humidity) to the COR by mail or fax to ensure compliance to the contract environmental requirements, which are: lab environment controlled to 62-68 F (+5 F is ideal but +7 degrees is acceptable) and 50% RH (+5% is ideal but +7% RH is acceptable). Education Some projects and treatments may be considered as candidates for staff and public education. This would involve summaries of the treatment, demonstrations of the object before and after, and technical discussions or demonstrations. The contractor may be asked in advance to allow access for USAHEC staff to photograph at the contractors lab, or allow audio-visual media contractors of the US Army War College (Metro Productions) to film work in progress. No materials belonging to non-USAHEC clients will be filmed, or anything that would compromise the safety of the contractor, the contractor's premises, or security and alarm systems. The end results may be made available on the USAHEC webpage, used for internal Army or National Guard training purposes, and Army Museum Memo publications. The content and scope will be discussed and agreed upon by all parties in advance in writing to generally include a script, final editing approvals, and dissemination vehicles for the end product along with a timeframe for general use. The contractor is not required to have any video or voice-over experience. Technical Exhibits When necessary, special materials may be specified in awarded task orders for re-housing, treatments, or other projects to promote a high standard of material stability. When necessary, instructions such as dimension restriction may be specified by the COR in awarded task orders for re-housing, mounts for storage and exhibit, or other projects to promote compatibility with exhibit plans and storage space. Quality and Evaluation Criteria All treatments will be reviewed for acceptability by expert conservation Government personnel. Treatment must be reversible to an acceptable degree, must stabilize the textile, compensate for loss when required, be of sound methods and materials, and to the standards and Best Practices of the industry of professional museum conservation. At the completion of work and upon receipt of the textiles inspection will be conducted by the COR and compared to the conservation proposal for treatment and final treatment report to determine adherence to the contract. All treatments shall maintain an acceptable degree of reversibility. In all treatments, protection of the integrity and history of use of the textile shall not be compromised. Loss compensation must conform to industry standards for reversibility, minimal intervention, and not be so visually deceptive that it cannot be identified within 2 feet of visual range. In the case of a questionable or unacceptable treatment, review may include other conservators, curators, and scientists within the US Government and professional associates. Unacceptable work may result in re-performance. If further damage has resulted by negligence, unprofessional work, unacceptable techniques, or accident, the Army reserves the right to legally recover damages from the Contractor up to the market value of the textile. Treatments must conform to the ethics and guidelines for practice of the: American Institute of Conservation for Historic and Artistic Works (AIC) The period of performance for each task order will be defined in that task order, stemming from the Contractor's proposal as accepted/negotiated by the Government. Travel, Transportation At the time that a Task Order Request (TOR) is issued to the contractor, the TOR will include the determination made by the Government COR whether or not the museum textile will be sent to the Contractor's facility or remain at the Government's site for evaluation in order for the contractor to submit a valid and complete Task Order Execution Plan. The contractor shall travel to the Government site (US Army Heritage and Education Center-USAHEC) in order to perform on-site conservation treatments and conditions surveys as required in individual Task Orders. The contractor shall be required to provide for the transportation of museum textiles from the Government site to their facility. All textiles moved to and from the USAHEC must be accomplished according to standard museum practice professional level for packing, crating, and transport through a commercial, experienced, reputable art shipper, or contractor's own transport meeting the same standards. Upon govt. approval of acceptance of a contractor TOEP for task orders executed under this contract, the vendor shall have no more than 15 business days to pick up the textiles from the USAHEC if the task order requires the work to be done in the contractor's lab. The contractor may be required to travel to the Government's site in order to conduct on-site conservation treatments of oversize, fixed, or fragile textiles and to perform on-site condition surveys as per PWS section 3.4; exhibit mounting and exhibit support fabrication, research on the history and manufacture techniques of the textile. Government review and acceptance of materials: Delivery of materials back to the USAHEC must be coordinated in advance through the COR. After delivered goods are received, the USAHEC COR, COTR, and other interested parties have 20 business days to review and perform quality inspection to determine adherence to the contract and TO. Incomplete or unacceptable quality of work may require re-performance. Artifacts are reviewed in-house with conservation and museum staff when the treatment reports are available for quality control of treatments and other contract products. The contractor shall be consulted for any questions about the treatments and products if there are any issues within 20 business days of receipt of all TO products. A final internal decision to accept or not the treatments and products is made to the KO prior to closure of the TO or request for re-performance.
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Place of Performance: Address: Carlisle Barracks DOC (W91QF0) 314 Lovell Avenue, Suite 1, Carlisle Barracks PA; Zip Code: 17013-5072
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B -- The Military Installation Contracting Command-Carlisle Barracks issues this Sources Sought Synopsis for information only to locate sources that are capable of providing the services as described herein.