Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 11, 2010 FBO #3274
SOLICITATION NOTICE

99 -- TAHOMA NATIONAL CEMETERY - BLANK MARBLE NICHE COVERS

Notice Date

11/9/2010
 

Notice Type

Presolicitation
 

NAICS

327991 — Cut Stone and Stone Product Manufacturing
 

Contracting Office

Department of Veterans Affairs;National Cemetery Administration;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78611RP0020
 

Response Due

11/23/2010
 

Archive Date

12/23/2010
 

Point of Contact

John M Carlock
 

E-Mail Address

ct
 

Small Business Set-Aside

Total Small Business
 

Description

B.3 SUPPLIES OR SERVICES AND SCHEDULE OF PRICES The term of the contract shall be from Date of Award for 30 calendar days. CLINDESCRIPTIONEST QTYUNIT EST UNIT PRICE EST TOTAL PRICE 101I1, Niche Cover, Blank, Marble500EA $_________ $___________ Total Price for Contract: $____________ Section B.3STATEMENT OF WORK/SPECIFICATION 1.0Background The Department of Veterans Affairs furnishes headstones, markers and niche covers for the graves of veterans worldwide. Memorial headstones, markers and niche covers are also furnished to memorialize eligible individuals whose remains are non-recoverable. 2.0Purpose The purpose of this contract is to supply blank marble niche covers at Tahoma National Cemetery in Kent, Washington. The niche covers must be comparable in color and shading to the marble niche covers mounted on columbaria at Tahoma National Cemetery.. Reference the photo below for color and shading of stone required for this contract. For aesthetic purposes, the supplied material must match existing material having characteristics of marble from Colorado and Vermont. 3.0Material Specification 3.1Description: Blank Niche Cover 3.2Product Code: I1 3.3Drawing No.: A-BNC-1, Rev. 1 dated 03/01/07 3.4Quantity: 500 3.5Material: Marble (Marble shall be white marble which shall be sound and compact, free from cracks, spalls, chips, holes, calcite lines more than two inches in length, open seams, pits, or other defects that would impair its strength, durability or appearance. 3.6Color: White (The overall whiteness of the marble exclusive of allowable coloration shall be (N9 or higher) judged against the (Munsell Neutral Value Scale, Matte 31 - step scale). Variations in coloration shall blend gradually with the white background. Blotches of color, or clouding and veining which is in sharp contrast with the background whiteness, which inhibits ease of legibility of the inscription, or which presents an objectionable appearance shall be cause for rejection.) 3.7Finish: The face and sides of each niche cover shall be uniformly machine honed to a finish utilizing an 100 grit ( ±20) displaying a smooth satin surface, free of scratches, saw marks, rust spots and skips. The back of the niche covers must have a smooth sawn finish or better. All edges along the front, back and corners shall be uniformly rounded with a smooth 1/16 inch to 1/8 inch eased-edge aris (or chamfer). The minimum 1/16" rounding along backside edges is preferred. Four holes are to be core drilled in each cover as shown on drawing. The holes must be perpendicular to the face of the cover. The holes shall have smooth side walls, with one centerline and no visible change in the side wall from drilling the hole from opposite faces. 4.0Scope of Work 4.1Source of supply All stone shall be obtained from quarries within the United States of America, having adequate capacity and facilities to meet the specified requirements. Cutting and finishing shall be done by a manufacturer equipped to process the material promptly and in strict accordance with these specifications. 4.2Workmanship Each niche cover shall be free from defects in workmanship. Chips, cracks, open seams, or abraded edges, will not be permitted and the repair or patching of any such defects is prohibited and will be cause for rejection. Any spalling that occurs around holes on the backside must not extend more than ¼" beyond the holes' walls and be ?3/32" deep. The covers shall be free of ink, oil, crayon marks, dirt, coatings, sealers and dust. Workmanship shall be in accordance with industry standards and practices. 5.0Submittal by Potential Offerors Contractors having previous approval of a full size niche cover sample within the last 12 months may submit a copy of that approval in lieu of submitting an actual sample. A 6" x 6" sample representative of the stone to be used and finished per Sections 2.0 and 3.0 above will be required for review. Potential offerors shall submit at their expense one (1) blank marble niche cover according to the specifications listed in Sections 2.0 and 3.0 above. Sample shall be representative of the stone to be used, the finish to be attained and the placement and diameter of the holes to be drilled. Testing results for the sample will be submitted per Section 6.0. The sample and testing results should be submitted by the closing date of the solicitation. The sample shall be marked clearly on the back with indelible marker, showing contractor name, solicitation number, quarry source of stone and name of stone. Any sample which arrives damaged will not be acceptable. A statement identifying the type of honing pads (or stone) used and its grit rating must be provided with the sample This sample shall be the basis for comparison of all blank niche covers produced under this contract. The dimensions of the sample submittal shall match exactly the dimensions outlined in drawing. Sample shall be received by Memorial Programs Service (MPS) prior to closing date. If the sample is disapproved by MPS, you will receive notification and have until the closing date of solicitation to resubmit samples. NO samples will be accepted after closing date. Once submitted, samples become the property of the Department of Veterans Affairs and will not be returned. Submit sample and test results to the following address: Department of Veteran Affairs Memorial Programs Service Program Support Unit, Rm. 650 1575 Eye Street, NW Washington, DC 20005 5.1Full size copies of drawings are available upon request at no additional charge to potential vendors. The request should be e-mailed to the NCA Memorial Programs Service (MPS) Program Support Unit at MPSProgSupport@va.gov and should include the contractor's name, mailing address, phone number, e-mail address and the name and drawing number of the drawing(s) being requested. It is recommended that such a request be forwarded to ensure that the specifications are current and accurate. Once the request is received, the drawings will be mailed directly to the vendors via USPS, Priority Mail. A potential vendor should e-mail the request for drawings to MPS within a timely manner to ensure sufficient time for the drawings to be mailed. An extension to the solicitation closing date will not be granted under any circumstances. 6.0Quality Assurance 6.1Testing Stone supplied under this contract shall conform to the following specifications and physical requirements. Stone shall be tested, for the tests listed below, by an approved testing laboratory and test results shall be submitted to the Memorial Programs Service for approval prior to the production of the sample niche covers. Testing is required only once and should be from a representative sample of the quarry. Testing results are required for new sources of stone. NOTE: Repetitive submittal of test results is not required for samples coming from these marble sources which have previously been approved by accredited, independent, third-party laboratories Colorado Vermont 6.2Marble Testing Specifications 6.2.1Abrasive hardness: Marble shall have an abrasive hardness value (Ha) of not less than 10 when tested as specified in ASTM C241. 6.2.2Absorption: Marble shall absorb not more than 0.15 percent of moisture by weight when tested for a 48 hour period as specified in ASTM C97. 6.2.3Compressive strength: Marble shall have a minimum compressive strength of 7500 psi or (5.27 kg/mm2) when tested as specified in ASTM C170. 6.2.4Modulus of rupture: Marble shall have a minimum modulus of rupture of 1000 psi (or 0.70kg/mm2) when tested as specified in ASTM C99. 6.3Applicable Publications 6.3.1Munsell Neutral Value Scale, Matte (31 - step scale) 617 Little Britain Road, New Windsor, NY 12553 - 6148 Phone: (800) 622-2384 6.3.2ASTM, Sections C97, C99, C170, C241 American Society for Testing and Materials 7.0Government Quality Assurance (QA) 7.1Site Inspections Quality assurance inspections of the contractor's production processes or the contractor's manufacturing facility may be conducted during the contract period by the designated COTR's of the Memorial Programs Service (MPS) to assure contract performance and adherence. Visits to the contractor will be scheduled at a time so as to ensure inspection of the contractor's marker production. The Government reserves the right to perform quality audit inspections without prior scheduling or notification to the contractor. During each QA visit, a complete assessment of the contractor's operation will be made, to include the following areas: "Packaging and palleting of product to ensure compliance with all contractual requirements. "Contractor's execution of quality control procedures. "Contractor is accurately maintaining all QA records as required, with the records indicating the quality of the markers as shipped. "The contractor's handling of inventory or backlogged orders. The contractor must assist the designated COTR by providing an adequate, well lighted inspection area. Contractor personnel will provide assistance lifting, handling and moving of product. 7.2Quality Complaints The receipt of complaints concerning unsatisfactory quality indicating non-compliance with the contract specifications will be considered reason for an immediate visit and review of the contractor's quality assurance program. The Government reserves the right to impose 100% Government Quality Inspections for an indefinite period due to quality problems. Indicative, but not all-inclusive, examples are: "Nonconforming product shipped to fill Government orders. "Product that passed the contractor's inspection system and are awaiting shipment. "Deficiencies that adversely affect performance of the contract existing in areas such as: oCraftsmanship oSafety oKnowledge/training of processes and measuring tools 8.0Packaging 8.1Materials All covers shall be packed in accordance with normal industry standards and commercial best practices to assure acceptance by the common carrier. Non metal bands shall be secured around the pallet or crating for its entire height (from top to bottom) and two additional bands shall secure the pallet or crating around the width. Banding pressure should be such that it causes no damage to the edges of the stone when packaged. Colored materials or materials capable of staining the stone (ex. uncoated cardboard, certain kinds of wood) during outdoor storage is not permitted. The packaging and crating should protect the covers throughout the handling and storage process and during shipment and comply with the National Motor Freight Classification. 8.2Palletizing, Markers or Covers Each crate or pallet must not exceed 3,000 lbs. 9.0Point of Contact at MPS Email MPSProgSupport@va.gov of the projected delivery following the notice to proceed and of the delivery date/time following actual delivery. 10.0Destination Point Deliver niche covers, F.O.B. Destination, within consignee's premises to: Tahoma National Cemetery 18600 Southeast 240th Street Kent, Washington 98042-4868 Phone: (425) 413-9614 IMPORTANT: The contractor must note on the Bills of Lading that palletized monuments must be placed at the rear or side of delivery vehicles so that direct access is permitted for off loading with a forklift. 10.1Point of Contact for Delivery Consignee must be contacted 24 hours prior to delivery to ensure appropriate personnel and equipment is on-site to off load product. Delivery should occur between 8:30am to 3:30pm unless other arrangements are made during the pre notice of impending delivery. 10.2Special Site Conditions None 11.0The contractor will ensure that APPENDIX B - TRANSFER OF GOVERNMENT-FURNISHED HEADSTONES, MARKERS, OR NICHE COVERS is completed, signed and dated, and a copy provided to the cemetery when blank niche covers are being delivered. END STATEMENT OF WORK
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78611RP0020/listing.html)
 

Place of Performance

Address: Tahoma National Cemetery;18600 Southeast 240th Street;Kent, Washington

Zip Code: 98042
 

Record

SN02324704-W 20101111/101109234028-68cd3cd1603cd857c831106708217dae (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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