Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 21, 2010 FBO #3253
MODIFICATION

R -- USPSC - Monitoring and Information Officer - Afghanistan - Solicitation

Notice Date

10/19/2010
 

Notice Type

Modification/Amendment
 

NAICS

921190 — Other General Government Support
 

Contracting Office

Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
 

ZIP Code

20523
 

Solicitation Number

SOL-OTI-10-000026
 

Archive Date

11/23/2010
 

Point of Contact

Michael Aguilar, Phone: 2026619366, Timothy Gonya, Phone: 202-661-9381
 

E-Mail Address

maguilar@usaid.gov, tgonya@oti.gov
(maguilar@usaid.gov, tgonya@oti.gov)
 

Small Business Set-Aside

N/A
 

Description

Modified solicitation for SOL-OTI-10-000026 NOTE: The purpose of this amendment is to extend the closing date for applications. There are no other changes to the solicitation. SOLICITATION NUMBER: SOL-OTI-10-000026 ISSUANCE DATE: October 1, 2010 CLOSING DATE: November 8, 5:00 p.m. EST (Deadline Extended) SUBJECT: Solicitation for U.S. Personal Service Contractor for a Monitoring and Information Officer in Afghanistan (Multiple Positions) Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Monitoring and Information Officer under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1. Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: monitoringofficer@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Michael Aguilar or Tim Gonya Telephone Number: (202) 661-9366 or (202) 661-9381 E-Mail Address: monitoringofficer@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Dean Cabrera, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Monitoring and Information Officer in Afghanistan (Multiple Positions) 1. SOLICITATION NO.: SOL-OTI-10-000026 2. ISSUANCE DATE: October 1, 2010 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: November 8, 2010, 5:00 p.m. EST (Deadline Extended) 4. POSITION TITLE: Monitoring and Information Officer 5. MARKET VALUE: This position has been designated as a "tandem/ladder" position that, depending on the qualifications of the candidate, can be filled at either the GS-12 (salary range: $60,274 - $78,355) or GS-13 (salary range: $71,674 - $93,175) equivalent level, non-locality pay. If a candidate is selected at the GS-12 level, there is a possibility for advancement to GS-13 level. The actual salary of the successful candidate will be negotiated within the pay range of the GS-12 or GS-13 level depending on qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. If an incumbent is selected at the GS-12 grade level, the candidate will have the opportunity for advancement up one equivalent grade to the GS-13 level, following at least one (1) year or two (2) years at the GS-12 level. To be eligible for promotion, the incumbent must meet the minimum qualifications of the position, and must also receive a performance rating of "Excellent" or higher in the annual performance evaluation. The evaluation must include a statement by the supervisor that the employee meets the minimum qualifications of the position, is performing successfully at the current grade, and is considered ready to perform at the higher grade level. Neither advancement nor extension of the contract is guaranteed. NOTE: Applicants who submit an application for the GS-13 grade level, but do not meet the minimum qualifications as outlined in this solicitation and as reviewed by the Technical Evaluation Panel (TEC) will not be considered for the GS-12 positions if they have not submitted separate applications for them. Similarly, applicants who apply for only the GS-12 position even though they might meet the minimum qualifications for the GS-13 position will not be considered for the higher graded positions if they have not submitted separate applications for both of them. Applicants who are unsure of which grade level they meet the minimum qualifications for should submit a separate application for both grade levels. 6. PERIOD OF PERFORMANCE: 1 year, with up to four one-year options. 7. PLACE OF PERFORMANCE: Afghanistan 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND USAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local, indigenous partners advance peace and democracy in priority conflict-prone countries by providing fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous local partners such as civil society groups (non-governmental organizations or informal community groups), local governments, private businesses, media groups, and others, through identification of quick-impact community self-help projects to meet urgent economic needs; development of initiatives to promote national reconciliation; re-integration of ex-combatants into civilian society; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public understanding and participation in their country's political process. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION USAID/OTI launched a new program in Afghanistan in July 2009, in line with U.S. Government priorities. The program implements civilian-run stabilization projects in targeted areas, during the shape, clear and hold phases of counterinsurgency (COIN) operations. The program seeks to engage community and government leaders, mitigate conflict and create space for longer term development projects. In addition, the program will support the legitimacy and capacity of the Government of the Islamic Republic of Afghanistan (GIRoA) to plan for and implement a sustained civilian stabilization response. USAID/OTI, through its implementing partners manages an operational platform and an in-kind small grants mechanism aimed at promoting the objectives described above. Activities focus on stability assistance, which incorporates a range of sectors, including, but not limited to, irrigation and small infrastructure, potable water schemes, road repairs, repairs to public facilities such as schools, agricultural terraces, and small livelihood activities. All activities are community driven and strive to address sources of instability which often includes increasing the legitimacy of GIRoA. OBJECTIVE Stabilization programming in Afghanistan is one of the United States Government's (USG) top priorities. This program will actively work to support counterinsurgency operations, development in crisis prone areas of the country, and the Afghan government. The objective of this recruitment is to hire a qualified individual to support the OTI country team in the monitoring, evaluation, and information outreach of the OTI country program. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The work of the OTI Monitoring and Information Officer requires teamwork, the exercise of discretion, judgment, and personal responsibility. Under the direct supervision of the OTI Country Representative or his/her designee (e.g. the OTI Deputy Country Representative), the OTI Monitoring and Information Officer will: At the GS-12 level: Monitoring and Evaluation:  Assist OTI staff in the overall monitoring and evaluation (M&E) of OTI-sponsored activities;  Assist the Country Representative and Deputy Country Representatives in quality control regarding the completeness, accuracy, and quality of contractor inputs into the OTI Activity Database;  Assist the OTI Country Team in training and assuring the high-quality work of multiple locally-hired M&E teams;  Assist the Deputy Country Representatives in indirectly supervising and coordinating with implementing partner M&E staff;  Assist the OTI Country Team in communicating and coordinating with other USAID and military-led efforts to monitor and evaluate stabilization programming;  Advise, as needed, implementing partners on ways to improve implementation of program activities;  Maintain detailed records of M&E documentation. Information and Reporting:  Support the OTI Country team in their efforts to inform key external audiences within the USG and military about OTI programming, including by preparing PowerPoint presentations, repackaging information and reports from the OTI Activity Database, and/or assembling other briefing materials;  As needed, assist Field Program Managers in refining information products or otherwise assure the quality of briefing materials used for external audiences;  Liaise with OTI Washington-based Geographic Information Systems (GIS)/mapping and database staff to assure the highest quality of external reporting and presentation materials;  Draft weekly and quarterly programmatic and political reports;  Support the OTI Country Team as required on collaboration with USAID Mission personnel, U.S. Embassy staff, host-country government officials, implementing partners, international organizations, indigenous and international NGOS, international donors, and others interested in Democracy, Conflict, and Humanitarian Assistance (DCHA)/OTI activities;  Support OTI staff in communicating regularly and sharing program information with other USAID personnel, bilateral donors, United Nations (UN) Organizations, International Organizations, military staff, and indigenous and international non-governmental organizations (NGOs) to ensure visibility and synergy of USAID/OTI activities.  Perform other duties as determined by the Country Representative or his/her designee to ensure successful OTI program implementation. At the GS-13 level: Perform the same duties as the GS-12 level but with less supervision, greater decision-making authority, and less restricted independence of action. Monitoring and Evaluation:  Manage the overall monitoring and evaluation (M&E) of OTI-sponsored activities;  Assist the Country Representative and Deputy Country Representatives in quality control regarding the completeness, accuracy, and quality of contractor inputs into the OTI Activity Database;  Manage the training and ensure the high-quality work of multiple locally-hired M&E teams;  Coordinate with and indirectly supervise implementing partner M&E staff;  Assist the OTI Country Team in communicating and coordinating with other USAID and military-led efforts to monitor and evaluate stabilization programming;  Advise, as needed, implementing partners on ways to improve implementation of program activities;  Maintain detailed records of M&E documentation. Information and Reporting:  Support the OTI Country team in their efforts to inform key external audiences within the USG and military about OTI programming, including by preparing PowerPoint presentations, repackaging information and reports from the OTI Activity Database, and/or assembling other briefing materials;  Manage production of information products or otherwise assure the quality of briefing materials used for external audiences;  Liaise with OTI Washington-based GIS/mapping and database staff to assure the highest quality of external reporting and presentation materials;  Manage the drafting of weekly and quarterly programmatic and political reports;  Support the OTI Country Team as required on collaboration with USAID Mission personnel, U.S. Embassy staff, host-country government officials, implementing partners, international organizations, indigenous and international NGOS, international donors, and others interested in DCHA/OTI activities;  Support OTI staff in communicating regularly and sharing program information with other USAID personnel, bilateral donors, UN Organizations, International Organizations, military staff, and indigenous and international NGOs to ensure visibility and synergy of USAID/OTI activities.  Perform other duties as determined by the Country Representative or his/her designee to ensure successful OTI program implementation. SUPERVISORY RELATIONSHIP: The Monitoring and Information Officer will report to OTI's Country Representative in the assigned country or to his/her designee (for example, the Deputy Country Representative). SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. Work plans, timesheets, regional travel, and funding associated with support costs will be approved through OTI Washington. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is at times physically demanding. During site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items. 11. WORK ENVIRONMENT Depending on the assignment location in-country, the work may be performed in an office environment and/or on a military compound. The position also requires travel throughout the country of assignment, which may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") The USAID Office of Transition Initiatives Monitoring and Information Officer position requires excellent oral and written communication skills and experience in political analysis and program reporting. Prior coordination experience with various USG offices is required. Solid interpersonal skills, and the ability to serve as an effective liaison with a wide array of individuals and institutions, are extremely important. A prerequisite for success in this position is familiarity with monitoring and evaluation systems, and information management. A demonstrated strength in policy analysis and formulation is strongly preferred. Since work may require continued changes in program direction and implementation, including frequent coordination, the individual will be someone who is highly flexible and willing to work under conditions of ongoing change. A solid understanding of community development and counter insurgency operations is a plus. The successful candidate will possess excellent political analysis, monitoring and evaluation, and reporting skills and the ability to operate with a high degree of autonomy, responsibility and authority in a highly stressful environment while exercising sound judgment in politically charged and challenging security environments. At a minimum, the applicant must have: At the GS-12 level: (1) A Bachelor's degree with a minimum of five (5) years of progressively responsible work experience; OR A Master's degree (with significant study in or pertinent to the specialized field, including, but not limited to, international development and social sciences) and a minimum of four (4) years of progressively responsible work experience; AND (2) A minimum of four (4) years of recent project management experience with a USG foreign affairs agency, large international assistance organization, or non-governmental organization, in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis; (3) Minimum of one (1) year experience with one or more of the following: monitoring program implementation; program assessments, evaluation program impact, and final evaluations; (4) A minimum of six (6) months overseas experience working in a developing country, of which three (3) months must include experience working in one or more countries undergoing political instability. At the GS-13 level: (1) A Bachelor's degree with a minimum of seven (7) years of progressively responsible work experience; OR A Master's degree (with significant study in or pertinent to the specialized field, including, but not limited to, international development and social sciences) and a minimum of five (5) years of progressively responsible work experience; AND (2) A minimum of five (5) years of recent project management experience with a USG foreign affairs agency, large international assistance organization, or non-governmental organization, in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis; (3) Minimum of two (2) years experience with one or more of the following: monitoring program implementation; program assessments, evaluation program impact, and final evaluations; (4) Minimum of one (1) year of overseas field experience working in a developing country, of which six (6) months must include experience working in one or more countries undergoing political instability. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); • Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship); • Ability to obtain a Department of State medical clearance; • Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1 Demonstrated experience in field program monitoring and evaluation, especially in post-conflict, political transition, and/or emergency operation programs. Experience in South and Central Asia preferred; Factor #2 Demonstrated experience in information management; experience in conflict-prone environments in South and Central Asia preferred; Factor #3 Demonstrated experience interacting with U.S. government agencies, donor and international organizations, military personnel, and local counterparts on both the lowest and highest political, social, and economic levels; Factor #4 Demonstrated ability to operate independently in high visibility, high-pressure environments overseas in complex emergency or political crisis situations with minimal home office support; and Factor #5 Excellent communication, interpersonal, cross-cultural, and negotiating skills evidenced by the ability to maintain team morale and unity in a challenging security environment with the lack of usual infrastructure and amenities. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 - 20 Factor #2 - 15 Factor #3 - 15 Factor #4 - 10 Factor #5 - 10 Total Possible - 70 Points Interview Performance - 30 points Satisfactory Professional Reference Checks - Pass/Fail (no points assigned) Total Possible Points: 100 The Evaluation Factors are worth 70 out of 100 points. Be sure to fully respond to each of the Evaluation Factors and include all relevant experience, training, and/or education in your responses. Sample Evaluation Factors are provided on the GlobalCorps website at www.globalcorps.com. The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection. APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. NOTE: Applicants must review their experience/education against the required minimum qualifications for both the GS-12 and GS-13 positions carefully. Applicants must submit a separate application for each position for which they wish to be considered. In most cases, this would simply require a small change to the cover page (e.g., indicating an application for the GS-12 or GS-13 position). Applicants must be cautious: those who submit an application for the GS-13 grade level, but do not meet the minimum qualifications as reviewed by the Technical Evaluation Panel (TEC) will not be considered for the GS-12 position if they have not submitted a separate application for the GS-12 position. On the other hand, applicants who apply for only the GS-12 position even though they might meet the minimum qualifications for the GS-13 position will not be considered for the GS-13 position if they have not submitted a separate application for the GS-13 position. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: monitoringofficer@globalcorps.com Please note in your document submittal where you heard about this position. NOTE: If a temporary or full secret security clearance is not obtained within 90 days, the offer may be rescinded. NOTE: The incumbent must obtain Department of State medical clearance within 90 days after award. If medical clearance is not obtained within this period, USAID will terminate the contract at the convenience of the government. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) PostDifferential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
 

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