PRESOL | 68 | Purchase and deliver propane

FBO DAILY ISSUE OF OCTOBER 07, 2010 FBO #3239
SOLICITATION NOTICE

68 -- Purchase and deliver propane

Notice Date: 10/5/2010
Notice Type: Combined Synopsis/Solicitation
Contracting Office: MWR - MORU - NEKOTA MABO 24290 Doane Mt Rd Keystone SD 57751
ZIP Code: 57751
Solicitation Number: Q156011B302
Response Due: 10/21/2010
Archive Date: 10/5/2011
Point of Contact: Brian Peck Purchasing Agent 6055743132 Brian_L_Peck@nps.gov;
E-Mail Address: Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: Total Small Business
Description: 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-46. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is Q156011B302, and the solicitation is issued as a Request for Quotation. The NAICS code is 454312; the associated small business size standard is 50 employees. 2. DESCRIPTION: Furnish all labor, materials and equipment necessary for the supply and delivery of propane gas to tanks located at multiple locations at Wind Cave National Park and Jewel Cave National Monument. The period of performance the base period is October 18, 2010 through September 30, 2011 with four option periods. The minimum quantity is 15,000 gallons and is the guaranteed minimum orders the government will place. The minimum quantity applies to the base year. The maximum annual quantity for this contract is 30,000 gallons. 3. DELIVERY LOCATIONS: a) Wind Cave National Park, 26611 US Highway 385, Hot Springs, SD, 57747 (limited navigation for tractor trailers) - Visitor Center, Building B-01; Tank capacity: 3,900 GL - VIP Center, Building B-15; Tank capacity: 1,000 GL - Maintenance Shop, Building B-17; Tank capacity: 3,000 GL - Lower Housing Complex, Building B-43; Tank capacity: 2,000 GL b) Jewel Cave National Monument, 11149 US Highway 16, Custer, SD, 57730 - Visitor Center, Building #6; Tank capacity: 1,000 GL - Administration Building, Building #12; Tank capacity: 500 GL - Maintenance Shop, Building #9; Tank capacity: 500 GL - Lithograph Canyon, Building #30; Tank capacity: 500 GL c) Custer Apartment Complex, 701 N. Third Street, Custer, SD, 57730, Building #35; Tank capacity: 1,000 GL 4. ORDERS: Refilling of tanks will be on an as-needed basis. Only designated ordering officials are authorized to place orders. Ordering officials shall be designated in writing by the Contracting Officer. Orders shall be placed verbally via telephone or in person. The contractor may make deliveries during their regular scheduled route provided an order is authorized by a designated ordering official. No deliveries shall be made without proper authorization. 5. DELIVERY REQUIREMENTS: Delivery hours are Monday - Friday, 8:00 AM - 3:30 PM, excluding federal holidays. Delivery is required within 4 business days of the order. Delivery tickets are required and must be signed by the NPS receiving official. Contractor shall notify park contact person 24 hours prior to delivery. 6. PRICE: Pricing will be determined utilizing the most current newsletter published by Butane-Propane News (BPN, http://www.bpnews.com ). Prices are published in the BPN Newsletter weekly and distributed each Thursday. The Conway, Kansas principal average shall be used. Propane deliveries shall be priced according to the most recently posted price plus the contractor's markup, rounded to the nearest cent. The government will only be obligated to the extent of authorized purchases actually made in accordance with the contract terms and shall only pay for actual quantities received. The maximum authorized limit of the contract shall not exceed $50,000. 7. INVOICES: Contractor shall submit an original invoice to the address which corresponds to the delivery location as defined in paragraph 3. The contractor shall submit a copy of each invoice to NPS NEKOTA MABO, 24290 Doane Mountain Road, Keystone, SD, 57751. A separate invoice is required for each order. The invoice shall include the following information: Contract number, ordering official, date of delivery, quantity delivered, unit price, and extended price. Payment will generally be made via Government Purchase Card (GPC). The clause at 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, shall apply to any payment for orders that exceed the $3,000. 8. ORDERING OFFICIALS:Mark Greene, 605 745-1142Steve Schrempp, 605 745-4600Don Morrison, 605-673-8306Brian Peck, Purchasing Agent, 605-574-3132Sue Bennett, Purchasing Agent, 605-574-3150 9. PROVISIONS AND CLAUSES: The following provisions and clauses are incorporated by reference. Full text versions can be found at https://www.acquisition.gov/far/: 52.212-1 Instructions to Offerors - Commercial Items52.212-4 Contract Terms and Conditions - Commercial Items52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I52.233-3 Protest After Award52.233-4 Applicable Law for Breach of Contract Claim52.219-6 Notice of Total Small Business Set-Aside52.219-8, Utilization of Small Business Concerns52.219-14, Limitations on Subcontracting52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards52.219-28 Post Award Small Business Program Rerepresentation52.222-3 Convict Labor52.222-19 Child Labor-Cooperation with Authorities and Remedies52.222-21 Prohibition of Segregated Facilities52.222-26 Equal Opportunity52.222-36 Affirmative Action for Workers with Disabilities52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans52.225-1 Buy American Act-Supplies52.225-13 Restrictions on Certain Foreign Purchases52.232-37 Multiple Payment Arrangements52.222-50 Combating Trafficking in Persons52.237-2 Protection of Government Building, Equipment, and Vegetation52.232-18 Availability of Funds52.217-2 Cancellation Under Multi-year Contracts52.217-5 Evaluation of Options52.217-8 Option to Extend Services52.203-3, Gratuities52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions52.203-12, Limitation on Payments to Influence Certain Federal Transactions52.204-4, Printed or Copied Double-Sided on Recycled Paper52.209-5, Certification Regarding Responsibility Matters52.209-6, Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment52.215-8, Order of Precedence-Uniform Contract Format52.217-2 Cancellation Under Multi-year Contracts52.217-5, Evaluation of Options 52.216-1 Type of Contract The Government contemplates award of a single indefinite delivery-indefinite quantity contract resulting from this solicitation. (End of provision) 52.217-9 Option to Extend the Term of the Contract (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of clause) 52.216-2 Economic Price Adjustment-Standard Supplies (a) The Contractor warrants that the unit price stated in the Schedule for _________ [offeror insert Schedule line item number] is not in excess of the Contractor's applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that- (1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and (2) Is the net price after applying any standard trade discounts offered by the Contractor. (b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor's established price, and this contract shall be modified accordingly. (c) If the Contractor's applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor's written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations: (1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price. (2) The increased contract unit price shall be effective- (i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor's written request within 10 days thereafter; or (ii) If the written request is received later, on the date the Contracting Officer receives the request. (3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause. (4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price. (5) Within 30 days after receipt of the Contractor's written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase. (d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause. (End of clause) 52.216-18 Ordering (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through September 30, 2011. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of clause) 52.216-19 Order Limitations (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 500 gallons, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $5,000.00; (2) Any order for a combination of items in excess of $5,000.00; or (3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) 52.216-22 Indefinite Quantity (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after October 15, 2011. (End of clause) 10. SUBMITTING QUOTES: Any questions regarding this solicitation must be submitted in writing (fax or email) to the point of contact below. Quotations must be received no later than October 21, 2010, 2:00 PM Mountain Time. Quotations must use the following format: a) I certify that delivery can be made within ____ business days to the locations identified in paragraph 3 (notwithstanding conditions stated in the Excusable Delays clause, 52.212-4 Contract Terms and Conditions-Commercial Items, paragraph (f)). b) PRICE/GALLON (MARKUP) Base Period: Date of award through 9/30/2011 ___________ Option Period 1: 10/1/2011 through 9/30/2012 ___________ Option Period 2: 10/1/2012 through 9/30/2013 ___________ Option Period 3:10/1/2013 through 9/30/2014 ___________ Option Period 4: 10/1/2014 through 9/30/2015 ___________ Quotes will be accepted via email or fax. Submit quotes to: Brian Peck MWR NEKOTA MABO24290 Doane Mountain RdKeystone, SD 57751Email: BRIAN_L_PECK@NPS.GOVFAX: 605-574-9077 The government reserves the right to cancel this solicitation.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/Q156011B302/listing.html)
Place of Performance: Address: Wind Cave National Park, 26611 US Highway 385, Hot Springs, Custer County, SD 57747Jewel Cave National Monument, 11149 US Highway 16, Custer, Custer County, SD, 57730; Zip Code: 57747
Record: SN02305904-W 20101007/101005234147-3759f4503e4ed45c7a34ee36737165d7 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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68 -- Purchase and deliver propane