MODIFICATION
D -- Video Conferencing System
- Notice Date
- 9/10/2010
- Notice Type
- Modification/Amendment
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- General Services Administration, Federal Acquisition Service (FAS), Acquisition Operations Division/Network Services Division (7QFA), 819 Taylor Street, Room: 11A30, Fort Worth, Texas, 76102, United States
- ZIP Code
- 76102
- Solicitation Number
- 7TF-10-0003
- Archive Date
- 10/9/2010
- Point of Contact
- Tony Ojeda, Phone: (817) 850-8337, Jerry Allen, Phone: (214) 767-8434
- E-Mail Address
-
louis.ojeda@gsa.gov, jerry.allen@gsa.gov
(louis.ojeda@gsa.gov, jerry.allen@gsa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation WILL NOT be issued. The solicitation number is 7TF-10-0003 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 05-44 dated July 8, 2010. The associated North American Industrial Classification System (NAICS) code for this procurement is 334310 with a small business size standard of 750 employees or less. This requirement is being solicited as small business set aside. Description: The U.S. General Services Administration has a requirement for the purchase and installation of a high definition video conferencing system for the Administrative Office of the Former President. The contractor shall provide all necessary equipment, supplies, licenses, and services required to install and configure a video conferencing system solution with the functionality to support IP-based connectivity, a single controllable camera with pan, tilt and zoom features, an accessible connection for monitors or laptop computers through a DVI connection and multi-point capability for five desktop users. The proposed solution shall also include basic end-user training and one (1) year service and maintenance to support the system post installation. Request brand name or equal. Equipment specifications and quantities with product numbers and descriptions follow: (1) LifeSize Team 220 Phone (LIF-BDL-1129) (1) LifeSize Passport-Micpod/PTZ Camera (LIF-BDL-1124). If providing an or equal item, the quote must state the items are an or equal and the prospective offeror has the responsibility to ensure that any or equal items proposed are bonafide or equal to the items requested and must provide any descriptive literature and/or specifications with their quote by the specified due date for receipt of quotes to assist in the evaluation of their or equal offer. Date and Place of Delivery/Service: 5956 Sherry Lane, Dallas, TX 75225. The contractor shall have components installed, configured and available for service within 30 days of contract award. The following provisions and clauses are applicable to this acquisition and may be accessed electronically at http://farsite.hill.af.mil /: FAR 52.211-6 Brand name or Equal (AUG 1999) FAR 52.212-1 Instructions of Offerors-Commercial Items (JUN 2008) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (AUG 2009) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (JUN 2010) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JUL 2010) The following FAR clauses cited within 52.212-5 are applicable to this acquisition: (b) 9, 11, 19, 21, 23, 24, 25, 39, and 42. FAR 52.232-33 Payment by Electronic Funds-Central Contractor Registration (OCT 2003) ADDENDUM to 52-212-1: Request for Quotes Submission/Instructions: The Government contemplates a single, fixed price award to the responsible offeror whose offer conforms to the requirement as stated in this synopsis and is the most advantageous to the Government based on the lowest price and technically acceptable. Quotes submitted must include a Bill of Materials (BOM) with associated part numbers and pricing for each individual item proposed, a summary of warranty information, a t imeframe for system delivery and installation, whether you are a small or large business, disadvantaged or small women-o wned, or veteran-owned business, y our remittance address, facsim ile number, and mailing address, y our DUNS number and Tax ID number. Prospective offerors must also provide confirmation that they are registered in Central Contractor Registration (CCR)and must complete the ORCA on-line representation or provide a copy of their representation and certification as required by FAR Clause 52.212-3 All q uotes shall be submitted via email on or before the closing date and time set out in this FedBizOps RFQ notice. Quotes shall be emailed to jerry.allen@gsa.gov. All companies must be registered in GSA's IT Solutions Shop (ITSS) under open market conditions. To register in ITSS, open http://it-solutions.gsa.gov/ and click on contractor registration under the "Tell Me About Registration" drop down menu. Project award, invoicing and contract administration will be conducted in ITSS. INVOICING INSTRUCTIONS: A. Systems Submission of Invoices. Invoice submission is a two step process: The Contractor shall develop an Acceptance Information document in ITSS and attach a copy of invoice with all required back-up documentation. Current ITSS web site http://web.itss.gsa.gov/Login The Contractor shall also complete the invoice form on the Finance web site and attach soft copy of invoice. This is the official system of record; the invoice will not be processed for payment unless this process is completed. Current GSA Finance web site is www.finance.gsa.gov. Go to Obtain Password/Sign-Up for Email Notification. B. Invoice Submission Process. Submit the Invoice Acceptance Document only once in IT-Solutions Shop. Edit the existing document if changes are necessary. Submitting multiple copies only delays the processing. Submit the Invoice only once in the Finance website. Edit the existing document if changes are necessary. Submitting multiple copies only delays the processing. Make sure the Act Number from the purchase order is displayed on the invoice. Make sure the invoice amount and the acceptance document amount are exactly the same. Use the invoice number for both the Finance and ITSS submission. Don't use voucher numbers. Always enter the invoice number on the Acceptance document in ITSS. The invoice number must be identical in both sites. Do not use special characters in the invoice number, only alpha and/or numeric. No spaces in invoice number. If an invoice is rejected, the Contractor must submit a corrected invoice in both systems, using the original invoice number with some type of unique identifier attached; i.e. "R" to denote resubmission which will make the invoice number unique. Each invoice submission must have an invoice number that is unique. In addition, the contractor is responsible for ensuring client acceptance of invoice. This can be accomplished in ITSS or contractor may have client sign a hard copy of invoice prior to attaching to the Acceptance Information document in ITSS. A scanned copy of the invoice and any required backup documentation must be attached to the Acceptance Document in ITSS. C. Timing of invoices. Invoices shall be submitted for payment of deliverables that have been completed and accepted by the Contracting Officer Representative (COR) and/or the Client Representative (CR). For Firm Fixed Price (FFP), this will be a completed and accepted deliverable. Evidence that the COR accepted the deliverable must be present before the GSA PM can proceed. Ensure the invoice is submitted in accordance with the established payment schedule. D. Payment of Invoices. Payment of invoices shall be based on the quality of the invoiced deliverable. If the invoiced deliverable does not meet the established contractual standards, the invoice will not be paid until the deliverable has been determined to meet the established standards, as applicable. E. Other Information Relating to Successful Invoice Processing. Due to Congressional Mandate and the Policy Memo from the Office of the Chief Financial Officer, all purchase order contractor data (including contracts) must match the data in the Contractor Central Contractor Registration (CCR). Finance is now rejecting purchase orders, purchase order modifications and invoices having data that does not match CCR information. This includes all orders regardless of remaining value. Contact the GSA Contracting Officer or GSA Project Manager for further information or assistance. Review contractor registration, individual contract personnel registration and contract registration in ITSS on a regular basis to ensure all information is correct and up-to-date. This will help in processing invoices as well as task order actions successfully. **************************************************************************************************************** The Government anticipates award of a fixed price contract on or before September 30, 2010. The closing date for quotes to be submitted to jerry.allen@gsa.gov is September 24, 2010 by 4:00 pm CST. Quotes must be valid for sixty (60) days after due date. All Companies wishing to be considered must be registered in ITSS no later than September 24, 2010. Contractor's questions shall be submitted to the GSA Project Manager via e-mail within 5 business days of the issue date of the solicitation. It is the responsibility of all interested offerors to review this site frequently for any updates/amendments that may occur during the solicitation process. The response date cited above does not obligate the Government to award a contract nor does it obligate the Government to pay for any quote preparation costs. The Government reserves the right to cancel this procurement/solicitation either before or after the solicitation closing date, with no obligation to the offeror by the Government.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/5a0e461c45150956f8be6b787d92d5d2)
- Place of Performance
- Address: 5956 Sherry Lane, Dallas, Texas, 75225, United States
- Zip Code: 75225
- Zip Code: 75225
- Record
- SN02276736-W 20100912/100911000047-5a0e461c45150956f8be6b787d92d5d2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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