Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 26, 2010 FBO #3197
SOLICITATION NOTICE

R -- USAID/Jamaica Executive Officer and DLI Coordinator

Notice Date

8/24/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

812990 — All Other Personal Services
 

Contracting Office

Agency for International Development, Overseas Missions, Dominican Republic USAID-Santo Domingo, Unit #5541, APO, 34041-5541
 

ZIP Code

34041-5541
 

Solicitation Number

SOL-532-10-000001
 

Archive Date

9/25/2010
 

Point of Contact

Soraya A Morillo, Phone: 809-731-7042
 

E-Mail Address

smorillo@usaid.gov
(smorillo@usaid.gov)
 

Small Business Set-Aside

N/A
 

Description

USAID/JAMAICA EXECUTIVE OFFICER & DLI COORDINATOR ________________________________________ You have received this "Personal Services Contractor (PSC)" solicitation through USAID Internet site. If you have any questions regarding this PSC you may contact the USAID Official named in the cover letter of this solicitation. The number of pages contained in this electronic copy may not exactly correspond to the hard paper copy, although generally all the information is contained herein. The Agency is not responsible for any data/text that may not be received when retrieving this document electronically. If the recipient does not notify the contact person that they have obtained this document then any amendments to the document may not be available to the recipients. Amendments to solicitation documents generally contain information critical to the submission of an application. ________________________________________ USAID/Jamaica Executive Officer/DLI Coordinator ISSUANCE DATE: August 24, 2010 CLOSING DATE: September 10, 2010 SOLICITATION NUMBER: SOL -532-10-000001 Gentlemen/Ladies: SUBJECT: Solicitation for Personal Services Contractor (PSC) USAID/Jamaica Executive Officer and DLI Coordinator The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking proposals (Standard Form 171's or OF 612's) from U.S. citizens interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified. Any questions may be directed to Soraya Morillo, who may be reached at fax No. (809) 221-0444 or E-Mail smorillo@usaid.gov. Applicants should retain for their records copies of all enclosures which accompany their applications. Due to the unreliability of phone and fax service, all applications and the required documents should be submitted via internet as email attachments and originals sent via mail. If sent via Facsimile and/or e-mail to the number and or e-mail address above. Late applications shall not be accepted, unless proof is provided of mishandling once received in USAID Dominican Republic. Along with the SF171 or OF 612, applicants shall provide a CV and three written references including contact information. Applicants are also requested to provide their full mailing address (fax, telephone and/or e-mail where applicable). ATTACHMENT TO SOLICITATION NO. SOL-532-10-000001 1. SOLICITATION NUMBER: SOL-532-10-000001 2. ISSUANCE DATE: August 24, 2010 3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: September 10, 2010 at 04:00pm LT 4. POSITION TITLE: Executive Officer/DLI Coordinator USAID/Jamaica 5. MARKET VALUE: per annum (GS 14 - equivalent) 6. PERIOD OF PERFORMANCE: September 2010 - September 2012 7. PLACE OF PERFORMANCE: Duty station is Kingston, Jamaica 8. POSITION DESCRIPTION: POSITION TITLE: EXECUTIVE OFFICER/DLI COORDINATOR- USAID/JAMAICA This position requires a contractor with excellent skills in management and implementation. It is also crucial that the incumbent possesses an excellent ability to work with other organizations and contractors. An ability to preserve staff morale and performance under rapidly changing conditions is absolutely essential. Within an ICAST framework, the Executive Officer/DLI Coordinator (EXO/DLIC) directs the management services and logistics support operations of USAID, as well as coordinates the functions and activities of the DLI staff. NATURE AND SCOPE OF WORK In accordance with AID policy (See AID Handbook 23, Chapter 1) the Executive Officer/DLI coordinator serves as the principal advisor to the Mission Director and mission staff. She/he will work within Embassy ICAST and have the responsibility of providing leadership, advice and staff support in the administrative management. Functional areas include: management analysis; office services management; budget planning, formulation and control; procurement of commodities, services supplies equipment and facilities; property and supply management; personnel management and services; housing; transportation; equipment and maintenance services; and participant training; and communication resources. The Executive Officer/DLIC is the focal point and is responsible for insuring that adequate management and logistical support is provided for all mission administrative and program operations and related PASA and contract activities. USAID/Jamaica now has three junior officers and two more are expected by the end of 2010. Others may be recruited in 2011-2012. With at least five young professionals in on-the-job training at USAID/Jamaica, Mission management deems it important to have the services of a part-time DLI Coordinator whose role will be to: oversee their training and mentoring program, ensure that training plans are developed, taking advantage of regional training opportunities, implement an effective mentorship program, ensure that office space, housing and logistical requirements are met to provide a supportive work environment, and make certain that all other logistical and training needs are met. The Coordinator will also play an important role as the DLI Junior Officer counselor - the in-house expert designated to provide guidance on training and mentoring to first tour officers. REPRESENTATIVE DUTIES (EXO Functions) 1. Plans, directs, and administers the management program of the mission. Supervises the Executive Office staff including Information Management and the Communications and Records (C&R) unit, and directs the management planning and service activities within the mission's management and administrative complex. 2. Develops, interprets and assures implementation of administrative management policies, regulations and procedures and maintains a constant awareness of and assures compliance with cooperating country statutory or regulatory requirements affecting administrative management services of the mission or its employees. 3. Establishes effective working relationships with the cooperating government, its business community, and with other U.S. Government, voluntary agencies, other institutions and contractors operating within the cooperating country. 4. As a senior staff officer, participates in the formulation of mission management policies on program planning, development, implementation and evaluation. Reviews mission development assistance projects for their management support requirements and in collaboration with appropriate mission officials, develops manpower and logistical support requirements with budgetary limitations. 5. May have delegated responsibility from the Mission Director to exercise contract authority for entering into contracts to purchase, goods, services, supplies, facilities and equipment. 6. Develops and prescribes appropriate internal mission management systems and policies. Plans and directs continuous evaluation of the organization, staffing and services of the mission to insure maximum utilization of material and human resources. 7. Plans and directs the personnel management program for American and local national employees. Advise on manpower development, employee relations. And employee services. Participates with U.S. Embassy, and other U.S. agencies in local wage surveys and other joint personnel policies and operations. 8. Analyzes mission management requirements and develops administrative and technical support budgets. Direct the administration of current support budgets, insuring prompt obligation of established object funding. 9. Represents the mission in developing and administering support agreements and budgets with the Embassy, assuring that the mission receives the type and levels of support for which reimbursement is made. Periodically requests audits by the mission Controller of administrative support services and charges. 10. Provides overall support and monitoring of the Embassy ICAST general services functions which include leasing and maintenance of housing and office space; warehousing, personal property acquisition, accountability, disposition, and disposal of expendable and non-expendable supplies, automotive and office equipment, etc.; and develops standards for issuing and controlling USAID personal property. Works with Embassy ICAST staff on repair and maintenance of equipment; motor pool and automotive maintenance; procurement of administrative supplies; negotiation of leases; contracts for structural modifications and changes and, as required, the construction of needed facilities, including their plans, specifications, designs, cost estimates, justifications, and cooperating government approvals. 11. Administers the security program under the guidance of the U.S. Embassy Security Officer and serves as unit Security Officer for USAID. 12. Advises and assists the cooperating government on management problems, especially on matters affecting cooperating government/mission programs and relationships. 13. Advises and develops programs and activities concerned with employee services such as fitness center, social and recreational activities, credit unions, etc. 14. Supervises the development of an operating expense budget in coordination with financial staff and Controller in the DR. 15. Develops and prescribes appropriate internal management systems and policies. 16. Interprets AID/W management regulations, and directs their application to facilitate the provision to the Mission of total management support. 17. Plans and directs the continuous evaluation of Mission organization, staffing and services to ensure effective maximum utilization of material and human resources. 18. Establishes and maintains a directive system for internal issuance of policies, procedures, and notices to Mission personnel. 19. Plans and directs the personnel management of the Mission for both American and foreign national employees taking into consideration manpower development requirements. 20. Assumes leadership in planning and conducting staff development activities, including training and awards program. 21. Advises on and develops programs and activities concerned with employee services such as CLO, fitness center, health room privileges, etc. 22. Plans and directs the Mission's NXP and expendable property acquisition, accountability, and disposition programs, and develops standards for issuing and controlling the personal property of the Mission. 23. Represents the Mission in the Development and administration of the Embassy's ICAST, and any other support agreement or budgets which impact on the Mission. 24. Monitors the type and level of services and assessed charges for services rendered under support agreements. 25. Responsible for administering the Mission security program under the guidance of the Regional Security Officer. EXO serves as unit security officer for the Mission. Advise on Travel, Awards, Training, Classification and all personnel matters. DLI Coordinator Functions: 1. Facilitate the preparation of the DLI junior officer Memoranda of Understanding for all assignments to post. 2. Oversee the submission of all NSDD 38 clearances and approvals, in consultation with the R/EXO, the USAID Front Office, and the Post Management Officer. Plan and carry out a DLI orientation for all new DLIs coming to the office---including basic information related to payroll, WebTA, etc.-in coordination with USAID staff. 3. Identify and make ready office and residential accommodations coordinating with the U.S. embassy on residential space. 4. Develop and oversee logistics related to assignments, working with the Embassy to determine necessary procurement of office furnishings, computer equipment and peripherals, installation hardware, etc. 5. Oversee all facets of DLI training and rotations. 6. Work in conjunction with DLI and his/her supervisor to develop the DLI's Individual Development Plan (IDP). 7. Oversee documentation and record keeping related to DLI Individual Development Plans (IDPs) -updated in light of training taken, training scheduled, and new opportunities, in coordination with the Mission's supervisor and the DLI junior officer. 8. Develop training tracking plans and matrices, feedback sheets and evaluation forms to ensure that DLI rotations are productive for the junior officer, that the rotation supervisor has an opportunity to provide input to the official DLI supervisor and that the DLI junior officer will have an opportunity to provide feedback on the efficacy of the assigned rotation. 9. Maintain close contact with technical and support offices to identify opportunities for DLIs to fully maximize their rotations. While developing a rotation schedule is the responsibility of each DLI, the Coordinator will provide critical guidance and support to all DLIs as they develop their individual rotation schedule. 10. The DLI Coordinator will also play a key role in developing and maintaining a strong mentoring program at the USAID/Jamaica Mission. 11. Provide guidance for mentoring including information on selecting mentors, the roles of mentor and protégé, beginning and ending a mentoring relationship, and setting and achieving goals for a productive mentor-protégé relationship. 12. Work with USAID/Jamaica staff to provide advice and guidance on becoming effective mentors. 13. Track the DLI mentor-protégé relationships, meeting with them at least once each quarter to track progress, analyze problems or provide corrective solutions, if necessary, to improve the mentoring relationship. 14. Serve as a sounding board to listen to DLI junior officer issues. 15. Provide advice and guidance to first tour officers regarding their roles as subordinates in the office: working with an office chief, working with local staff, etc. 16. Make recommendations to improve training rotations to Office Chiefs, and to the Front Office. 17. Prepare reports documenting all programming and other activities for performance reports. QUALIFICATIONS Education A bachelor's degree in business administration or relevant management experience is required. EXPERIENCE At least 7-10 years progressively responsible government administration experience with USAID. Proven ability to work independently with minimal supervision or guidance is required. Strong interpersonal skills enabling him/her to establish and maintain strong contacts with counterparts both inside and outside of USAID, and to work collaboratively with USAID customers. Demonstrated excellence in oral and written communication, including the ability to obtain, evaluate, and interpret reports, and to effectively communicate USAID's mission to the public. Demonstrated proficiency in USAID programming policies, regulations, budgets, methodologies, and documentation. PERIOD OF SERVICE The target start date for this position is September 2010. Within 3 days after written notice from the Contracting Officer that all clearances have been received or, unless another date is specified by the Contracting Officer in writing, the Contractor shall proceed to Jamaica to perform the above services. The Contractor's period of services is expected to be for two years. SELECTION CRITERIA (100 POINTS TOTAL) Applicants will be evaluated on the extent and quality of their education, experience, language and work skills, and professional presentation as they relate to this position against the following criteria: 1. Academic qualifications per above: 10 Points 2. Technical Knowledge and Experience: 30 Points 3. Managerial and Leadership Experience 30 Points 4. Writing, analytical and computer skills 10 Points 5. Language and communication Skills 10 Points 6. Relevant International Experience 10 Points Total 100 Points Applying Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: - Copy of his/her resume and a complete U.S. Government Optional Form 612 with hand-written signature (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms. This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. List of Required Forms for PSCs Forms outlined below can be found at: http://www.usaid.gov/forms/ 1. Optional Form 612 2. Medical Histoy and Examination Form (DS-1843) ** 3. Questionnaire for Sensitive Positions (SF-86) ** or 4. Questionnaire for Non-Sensitive Positions (SF-85)** 5. Finger Print Card (FD-258)** ** Forms 2 through 5 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. Benefits/Allowances As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health and Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual and Sick Leave ALLOWANCES (if Applicable): * (A) Temporary Lodging Allowance (Section 120) (B) Living Quarters Allowance (Section 130) (C) Post Allowance (Section 220) (D) Supplemental Post Allowance (Section 230) (E) Separate Maintenance Allowance (Section 260) (F) Education Allowance (Section 270) (G) Education Travel (Section 280) (H) Post Differential (Chapter 500) (I) Payments during Evacuation/Authorized Departure (Section 600) and (J) Danger Pay (Section 650) * Standardized Regulations (Government Civilians Foreign Areas) FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA and Medicare. ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AND AFFILIATION WITH AN EMPLOYEE ORGANIZATION OR OTHER NON-MERIT FACTOR.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/AID/OM/DOM/SOL-532-10-000001/listing.html)
 

Place of Performance

Address: USAID/Jamaica, 30 Munroe Road, Kingston 6, Jamaica, Jamaica
 

Record

SN02253458-W 20100826/100825000016-84452c8a274dcc801f1129cebcc90005 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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