SOLICITATION NOTICE
X -- CPD Managers Conference
- Notice Date
- 7/30/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Housing and Urban Development, OCPO, Office of Support Operations, Office of Support Operations, NO, 451 7th Street S.W., Washington, District of Columbia, 20410, United States
- ZIP Code
- 20410
- Solicitation Number
- R0DOT0006
- Archive Date
- 8/24/2010
- Point of Contact
- Gerald L. Fairbanks, Phone: 2024027167
- E-Mail Address
-
gerald.l.fairbanks@hud.gov
(gerald.l.fairbanks@hud.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for non-personal services in support of the CPD Managers Conference. Required services include meeting rooms and miscellaneous support during the period from September 20-23, 2010 in Washington DC.. This requirement is prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; interested parties must respond with a proposal for the even NLT 1600 9 August 2010; a written solicitation will not be issued. Solicitation R0DOT0006 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-24. The NAICS code for this procurement is 721110. The Department of Housing and Urban Development (HUD) anticipates award of a Firm-Fixed Contract. This procurement will be awarded based on low price technically acceptable quote. All responses, inquires and concerns must be emailed to gerald.l.fairbanks@hud.gov, with the reference control number R0DOT0006 in the Subject Line. STATEMENT OF WORK CPD'S Managers Conference September 20-23, 2010 Washington, DC 1.0 INTRODUCTION This order is for non-personal services in support of the CPD Managers' Conference. Required services include meeting rooms and miscellaneous support during the period from September 20-23, 2010. 2.0 BACKGROUND The CPD Managers' Conference is designed for CPD field and Headquarters supervisors and managers. The course will be interactive, involving case studies, small group activities, and learning games. Following is a description of the course modules, including topics and learning objectives covered in each module. 3.0 COURSE OBJECTIVES TBD 4.0 SCOPE: The vendor shall provide lodging for up to 70 participants and conference facilities for up to 150-300 participants. Meals and/or refreshments may also be required. See paragraph 6 below for details. 5.0 LODGING ROOMS AND CONFERENCE ROOMS: 5.1 Lodging: Check-in will begin not later than Noon on Monday. Check-out shall be completed no later than 12 noon on Thursday. A secure baggage room shall be available upon check-out for the convenience of the conference participants. Requirements are: 5.1.1 For the period four nights, reserve/furnish 70 single sleeping rooms, which are to be paid by the participants and shall not be charged to the Government. 5.1.2 Amenities normally provided in rooms and charged to the occupant on a usage basis (e.g., telephone, mini-bar, movies, sometimes parking) are not a part of this contract and shall not be charged to the Government. The vendor shall make arrangements with each participant to collect these fees directly from the participant. 5.2 Conference Rooms: The following room is required for this activity: One large conference room large enough to accommodate 150-300 participants and four breakout room for 50 participants each. Drinking glasses and water shall be provided on side tables in each room in sufficient quantities to accommodate the number of participants scheduled to use the room on any given day. Water supplies shall be replenished during lunch break each day the room is scheduled for use. The rooms shall flexibility for re-arranging style on agenda and conference needs. 5.2.1 The conference room is required for three days from 8am to 5:00pm in September 2010. The room shall be arranged so that all 150-300 members of the audience will be seated comfortably (rounds style) facing the speaker with an unobstructed view of the speaker. The room shall be equipped with a speaker's podium, a podium microphone, three lavaliere microphones, Channel Mixer, Laptop, LCD Projector, two 8" Tripod Screens, a wireless mouse, 3 easel (A frame), 2 flip chart markers (4 colors), a Post-It Note flip chart paper pad, stage with three arm chairs and a side table, and one table in the back of the room for materials. Breakout should be arranged for 50 participants in classroom style. The rooms should be equipped with podium and microphone, 1 lavaliere microphone, Laptop, LCD projector, 8" screen, 1 flip chart with markers (4 colors), a post-it note flip chart paper pad, instructor table for four, LCD projector, screen, internet access in two breakouts and wireless mouse in each breakout rooms. SUMMARY OF CONFERENCE ROOM REQUIREMENTS DATE # ROOMS # PEOPLE REQUIREMENTS September 2010 1Conference Room 4 Breakout The room shall be arranged so that all 150-300 members of the audience will be seated comfortably (classroom style) facing the speaker with an unobstructed view of the speaker. The room shall be equipped with a speaker's podium, a podium microphone, three lavaliere microphones, Channel Mixer, Laptop, LCD Projector, two 8" Tripod Screens, a wireless mouse, 3 easel (A frame), 2 flip chart markers (4 colors), a Post-It Note flip chart paper pad, stage with three arm chairs and a side table, and one table in the back of the room for materials. Breakout should be arranged for 50 participants in classroom style. The rooms should be equipped with podium and microphone, 1 lavaliere microphone, Laptop, LCD projector, 8" screen, 1 flip chart with markers (4 colors), a post-it note flip chart paper pad, instructor table for four, LCD projector, screen, internet access in two breakouts and wireless mouse in each breakout rooms. 6.0 MEALS AND/OR REFRESHMENTS: The Government recognizes that industry practice regarding the pricing of meals and/or refreshments varies from vendor-to-vendor. Therefore, in order to facilitate the use of a uniform statement of work, this paragraph 6 is subdivided to accommodate different pricing policies and to accommodate the fact that the Government's authority to contract for meals and/or refreshments is dependent upon the specific circumstances of each event. Therefore, when reading this paragraph 6 and its subparagraphs, the vendor shall interpret any subparagraph not containing dates and/or quantities as a subparagraph that does not apply to this contract. 6.1 Meals Separately Priced and Included in the Price of this Contract: 6.1.2 Refreshments: Morning refreshments shall include coffee (regular and decaf), tea, water, and Danishes, muffins, croissants, and sufficient quantities to serve the following participants; Day One: 150 Refreshments Day Two: 150 Refreshments Day Three: 150 Refreshments. Afternoon refreshments shall include sodas, water, and assorted cookies in sufficient quantities to serve the following participants; Day One: 150 Refreshments Day Two: 300 Refreshments: Working lunches buffet style with one soft beverage Day One 150: Day Two 300. 6.2 Meals and/or Refreshments Not Separately Priced and Provided Either on a Complimentary Basis or as Part of the Vendor's Conference Package: The vendor shall provide meals and/or refreshments in accordance with the vendor's quote. The parts of the quote that address meals and/or refreshments provided on a complimentary basis or as a non-severable part of the vendor's conference package are hereby incorporated into this subparagraph 6.2. TERMS AND CONDITIONS The following clauses and provisions apply to this solicitation: Incorporated by reference are Federal Acquisition Regulations (FAR) 52.203-15 Whistleblower Protections; 52.204-11, Instructions to Offeror-Commercial Items; 52.212-2, Evaluation-Commercial Items: Paragraph (a); 52.213-4, Terms and Conditions-Simplified Acquisitions. The following factor(s) shall be used to evaluate offers: Price; FAR 52.212-3, Offeror Representation and Certifications-Commercial Items; FAR 52-212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions-Commercial Items Required to Implement Statutes or Executive Orders-Commercial Items. Additional FAR clauses apply. Quotation shall also include the following information: 1. Request for Quotation (RFQ) Number. 2. Time specified for receipt of offers. 3. Name, address, and telephone number of offeror. 4. A completed copy of the representative and certifications at FAR 52.212-3 Alt. 1. 5. Prospective contractors must be registered in the Central Contractor Registration (CCR) database. Information regarding CCR requirements may be obtained at www.ccr.gov. or calling 1-888-227-2423. 6. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. 7. Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt shall not be considered. All responsible small business sources may submit a quotation, which, if received prior to the expiration of the deadline, shall be considered by this agency. The solicitation will be available solely through the General Services Administration's Federal Business Opportunities web site http://www.fedbizopps.gov. Hard copies of the solicitation will not be available. The web site provides downloading instructions. All future information regarding this acquisition, including solicitation amendments, will also be distributed solely through this web site. Interested parties are responsible for monitoring the web site to ensure they have the most up to date information regarding this acquisition. The point of contact for inquiries and clarifications is Gerald Fairbanks, Contract Specialist, U.S. Department of Housing and Urban Development, Office of the Chief Procurement Officer, 451 7th Street S.W., Room 5256 Washington, D.C. 20410. The point of contact can be reached at (202) 402 7167 and receive a fax at (202) 401 2032. No collect calls will be accepted. No telephone calls for solicitations will be accepted. End of Synopsis
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HUD/NO/NO/R0DOT0006/listing.html)
- Place of Performance
- Address: Washington DC Metropolitan Area, United States
- Record
- SN02224120-W 20100801/100730235310-fb8fe571e87afe476779e9566667cc7d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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