Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 01, 2010 FBO #3172
AWARD

C -- Contract Action for AE Parking Ramp.

Notice Date

7/30/2010
 

Notice Type

Award Notice
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Iowa City VAMC;601 Highway 6 W.;Iowa City IA 52246
 

ZIP Code

52246
 

Solicitation Number

VA26310RP0043
 

Archive Date

9/28/2010
 

Point of Contact

Matthew R Hartman
 

E-Mail Address

ct
 

Small Business Set-Aside

N/A
 

Award Number

VA263-P-1005
 

Award Date

7/30/2010
 

Awardee

LOEBL SCHLOSSMAN & HACKL INC.;233 N MICHIGAN AVE STE 3000;CHICAGO;IL;606015519
 

Award Amount

$992,564.65
 

Description

ARCHITECT ENGINEER SCOPE OF WORK PROJECT NUMBER 636-402 A/E to Develop Construction Documents for 400 Car Parking Garage GENERAL: A.The Architect Engineer (A/E) to provide services for preparation of specifications, working drawings and cost estimates for "A/E to Develop Construction Documents for 400 Car Parking Garage". B.The design must, as a minimum, be in accordance with all applicable codes (NFPA, JC, OSHA, UBC, EPA) and Department of Veterans Affairs (VA) publications (Master Construction Specifications, Construction Standards, etc.). A/E to Develop Construction Documents for 400 Space Parking Garage The purpose is to construct a 400 Car Parking Garage, for the VA Medical Center located in Iowa City, IA, with future structural expansion capabilities for a total of 800 cars and to include skywalks. The location of the parking garage shall be near the Medical Center (Building 1) with covered walkway access to the Medical Center. The design shall also account for the entry of service trucks and semi trucks from the main entrance, off Highway 6, to the Medical Center's loading dock. Investigative services performed under this contract will include evaluation for asbestos, subsurface investigation for structural capacity, and verification of as-built locations and conditions of all affected architectural, mechanical, electrical, and structural components. Following investigation, the A/E shall develop construction drawings and specifications that shall include, but not be limited to site development (to include traffic and parking geometrics), demolition, architectural, structural, electrical, mechanical and plumbing work (with reviews), reproduction of bid documents; construction period services; final inspections and as-built drawings. In performance of this work the A/E shall engage the services of an independent fire protection engineer and a Certified Industrial Hygienist. A/E SUBMISSION OF MATERIAL FOR CONCEPT, FIRST, SECOND AND THIRD REVIEWS: GENERAL: A.Following VA review of the report submitted under investigative services portion of the contract and as directed by the Contracting Officer, the A/E shall prepare all working architectural and engineering plans for the selected site. There will be four submissions for working drawings, specifications, and cost estimates. B.The floor plans for the HVAC, plumbing, and electrical drawings shall be at the same scale as the architectural drawings to facilitate checking. C.A/E discussion with the medical center personnel concerning requirements will be arranged by the Project Manager. D.At each submission, all drawings shall be dated and appropriately labeled, "CONCEPT SUBMISSION," "FIRST WORKING DRAWINGS SUBMISSION," etc., in large block letters above or next to the title block. E.In each submission the A/E shall incorporate the material specified in the prior submission, revised according to the comments made by the VA at the prior review. F.Provide computations and sizing calculations for electrical, mechanical, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations or input/output and description of program procedures. G.Symbol identification of working drawings shall be as follows: Cover Sheet (includes Index to Drawings I1 Site Planning Drawings L1 Sub Surface Identification Drawings B1 Architectural Drawings A1 Architectural Miscellaneous Drawings DE1 Structural Drawings S1 Sanitary Drawings W1 Plumbing Drawings Pl Heating, Ventilating, Air Conditioning, and Refrigeration Drawings Hl Steam Generation Drawings Gl Outside Generation Drawings Dl Electrical Drawings E1 1.Building Number shall precede the classification identification (building No. 148 as example) 148 A1, 148 Pl, 148 El. 2.Drawings shall be number in sequence within each classification, for example 148 Al, 148 A2, etc., referring to Building No. 148 first architectural sheet; Building No. 148 second architectural sheet, etc. Directly below the drawing number, the position within the series that each drawing occupies shall be shown, for example, Sheet 1 of 30 (Plumbing Sheets), Sheet 2 of 30 (Plumbing Sheets), etc. 3.Drawings for each new project shall begin with number one. The drawings will be distinguished by their project titles and dates. 4.When more than one classification of work, for example, architectural and electrical, is involved in a single drawing, the drawing number shall show the symbol for the major work classification, the indication that other work is shown on the same drawing shall be noted above the title block. 5.When work including two or more buildings is described on a single drawing, the sheet shall bear the number of the building involving the work on the major magnitude, the indication that work on the other buildings is shown on the same drawing shall be noted above the title block. 6.Drawings shall be prepared on a reproduction of VA Form 08 6231. As-built documents shall be prepared using Auto Cad Version 2008 compatible Computer Aided Design Software. Layering shall be per VAMC, Iowa City, conventions. Upon completion the A/E shall furnish one copy of each as-built drawing on mylar film as well as one set of drawings on CD containing the CAD and PDF files which are compatible with an IBM Pentium computer running the Auto Cad Version being used by COTR. 7.Equipment capacities shall be listed on working drawings. 8.All drawings shall be carefully delineated to distinguish between new, existing, and replacement items of work. H.The A/E shall pay particular attention to the fact that during the working drawing development stage approved preliminary plans are not subject to change of the request of the hospital staff without proper justification and approval of the Project Manager and/or Contracting Officer. I.The A/E shall comply with, but not limited to, the minimal requirements of the design submission instructions of the VA Medical Center Projects Program Guide, PG-18-15, Volume C, for Minor and NRM Projects. The VA Medical Center Projects Program Guide is available from the VA's Facility Management website - http://www.cfm.va.gov/contract/aeDesSubReq.asp A/E shall provide the following quantities of review materials at review as indicated: REVIEW DRAWINGS SPECIFICATIONS COST ESTIMATES Concept4 sets 3 1st4 sets 3 2nd4 sets 3 3 3rd4 sets 33 The A/E shall include metric equivalents to all measurements on drawings and specifications. CONCEPT REVIEW SUBMISSION: A.Narrative: 1.Submit a narrative depicting how each submitted concept was derived. Include pros and cons, limiting factors, functional design, and other pertinent factors contributing to each concept, to include potential building equipment and materials. 2.Provide a site analysis summary with a graphic description of site constraints and possibilities for each submitted concept, to include utilities, on and off the site and access routes. Include all valid and alternative solutions. B.Drawings: 1.For each submitted concept include the following: Drawing of the new construction and renovated space of the Medical Center to scale. Show transitions/profile elevations from the Medical Center to the covered walkway and parking garage. Also, provide a site plan to show the relationship of the parking garage and covered walkway to the Medical Center: include pedestrian, traffic and parking geometrics. 2.Provide an architectural rendering of the new construction to include the covered walkway access to the Medical Center. Each submitted concept should include a facade with respect to the existing features of the research facilities and the main Medical Center. Also, provide a rendering of each concept that will show the future structural expansion of the parking garage. C.Rough Order of Magnitude Cost Estimate: 1. For each submitted concept provide a rough order of magnitude of cost. Itemize per discipline, for example, structural, mechanical, electrical, etc. FIRST REVIEW SUBMISSION (35% REVIEW): A.Specifications: 1.Submit an index of all VA Master Construction Specification sections intended for use. Include a brief description of any A/E originated sections to be used. Include a brief description of any A/E originated sections to be use. 2.Submit a list of all the submittals that the Contractor will be required to provide. Update for each of the following reviews: 3.VA Master Specifications are available from the VA's Facility Management website - http://www.cfm.va.gov/til/spec.asp. B. Site Development: 1.Submit site and landscape plans at an appropriate scale to show all work involved per the approved concept. Include all valid alternative solutions. C.Architectural: 1.Submit as a minimum, a double line layout for each project. Include all plumbing fixtures and fixed equipment at a scale not less that 1/8" = 1'0". Submit 1/4" = 1'0" scale floor plans of special rooms such as the endoscopy suite, recovery room, etc., to show layout and identification of equipment. Include elevation views as necessary. 2.Show schematic sections, as needed, to define the building and/or equipment concepts. 3.Show roof and penthouse plans if required. 4.Show legends which as a minimum reflect all items denoted on drawing at this submission. D.Fire Code Review: 1.Submit floor plans showing initial assessment of required fire code features of new and remodeled areas. 2.Show legends which as a minimum reflect all items denoted on drawing at this submission. E.Structural: 1.Show the selected structural system for new procedures, if required. Show beam depths, slab thickness, column sizes, and expansion joints. 2.Submit supporting calculations. 3.Show method used to resist lateral loads. F.Heating, Ventilating, and Air Conditioning: 1.Submit the basis for design, including design calculations, parameters and factors, which will be used in subsequent computations. Reference the source of all data. Include methods to be used in sizing ducts and piping. 2.Provide a written description of the air conditioning systems and refrigeration plants considered for the projects with final economic and energy analyses to justify final system selections. Analyses shall consider the cost effect of systems on the entire project. 3.Provide total cooling and heating loads for each affected area in the project. 4.Provide flow diagrams for the chilled water plant, hot water systems, steam systems, and typical air handling units, air distribution, and exhaust systems. Chilled water diagram shall integrate primary and secondary flow. 5.Submit single line duct and piping layouts for typical floor plans. Show smoke and fire protection features of the HVAC system. 6.Show equipment locations and layout. Indicate sizes and locations of main ducting and piping. G.Plumbing and Sanitary: 1.Submit, as minimum, outline plan drawings showing sizes of main lines and points of connection to existing. 2.Indicate any major equipment changes which may be necessary and sizing and utility requirements of replacement equipment. H.Electrical: 1.Submit, as minimum, floor plan showing new and existing panel locations and sizes. Indicate point of connection to existing distribution centers. 2.Submit a typical floor plan section indicating location and type of lighting fixture to be used in each space along with any special feature such as under-floor raceways, power outlets, exit lights, fire alarm, and signal system devices. I.Asbestos: 1.Submit initial assessment and report identifying approximate quantities and types of asbestos containing materials that will be encountered by the project. J.Cost Estimates: 1.A/E shall submit a construction cost estimate simultaneously with the drawings for this project at each project submission. 2.This estimate shall show the cost of construction which would be expected to be reflected by the Construction Contractor's bids, if the bids were submitted on the same date as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. Simply stated, this means that if a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable. 3.The detailed estimate will contain unit cost, quantity, and total cost for both materials and labor. Each division (architectural, electrical, mechanical, etc.) will be broken down in the above manner. 4.All costs shown shall include all labor insurance and taxes, sales taxes on material, and applicable upper and lower tier Contractor and Sub Contractor markup. 5.For the First Review only, include a contingency allowance of 15%. 6.Where labor is used in the cost estimate the A/E shall include welfare and pension fund costs in labor units as appropriate. 7.Show a sub total of Labor and Material for each sub heading. 8.Show sales tax as a percentage of material. SECOND REVIEW SUBMISSION (75% REVIEW): A.Specifications: 1.Submit bound and edited VA Master Specifications of each discipline for review. Include a brief description of any A/E originated sections to be used. Show all strikeouts and additions. 2.Submit an updated list of all the submittals that the contractor will be required to provide. B. Site Development: 1.Submit site and landscape plans of the revisions required by comments from the 35% review. Include the following: a.The location of the proposed structures and essential design elements in relation to existing facilities or site features. b.Proposed site preparation and demolition elements. Include all necessary grading (cuts and fills) and drainage calculations. c.Proposed roadways, parking, service areas, and primary entrances and exits. d.Proposed underground utilities and on grade mechanical and electrical structures. e.First floor elevations for the proposed structures and other floor elevations that are critical to the site solution. f.Major plant material groupings and a list of proposed plant materials to be used (plant materials must be indigenous to the area and be available locally). g.Provide research of all required environmental considerations that could affect cost including erosion control and storm water management. Investigate, but not limited to, the following regulatory categories: i.Storm water permits e.g. NPDES. ii.Pollution control and solid waste disposal. iii.Erosion control and protection of land resources. h.Ensure that the drawings and specifications include all necessary information to mitigate any adverse environmental impacts. C.Architectural: 1.Submit near complete floor plans and half complete details, schedules, and large scale plans. The architectural working drawings should be at least 75% complete. 2.Show room titles and numbers, door sizes, types and swing on the 1/8" scale plans. Dimension corridors and stairs. Indicate and identify fixed and portable equipment and plumbing fixtures. 3.Draw exterior elevations at 1/8" scale unless the building is of such size that a complete facade cannot be shown on the standard size sheets, in which case draw the elevations at 1/16" scale. Show story heights, penetration, materials, penthouses, architectural screens, roof enclosures, skylights, and stacks on elevations as applicable. 4.Show room finish symbols on the 1/8" scale floor plans only and key them to the room finish schedule in Section 09 06 00 of the specifications. 5.Show general notes, door, hardware and window schedules. Include other schedule information. 6.Indicate all fire partitions, smoke partitions, and safety and protective elements (including lead linings and radio frequency shielding). 7.Draw reflected ceiling plans of typical areas and special rooms, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc. D.Fire Code Review: 1.Submit floor plans showing initial assessment of required fire code features of new and remodeled areas. 2.Show legends which as a minimum reflect all items denoted on drawing at this submission. 3.Provide Fire Protection/Life Safety Review Comments on Attachment 'B" (Label as 75% Review). E.Interior Design: 1.Where existing spaces occur that require refinishing, a survey shall be prepared to include color, materials, furnishings, and window treatments. 2.Submit a 75% completed color design containing selected colors, textures, and materials listed in the proper format. This shall include manufacturers by name, number, and pattern. They will be coded and located for both interior and exterior. 3.Precisely and clearly illustrate the development and refinements of the interior design. This may be sketches, illustrations, and/or colored floor plans for typical interior areas. One paste-up board, which may be returned is required. F.Structural: 1.Submit drawings to scale showing tentative sizes of columns, beams, and slabs if structural reinforcing is required. The structural drawings shall be complete enough to correlate with architectural and mechanical features. Submit calculations developed to date. 2.Show sections and details so that construction features can be defined. G.Heating, Ventilating, and Air Conditioning: 1.Provide complete load and sizing calculations for all HVAC, including sound attenuation, energy conservation, and steam distribution systems and equipment. Provide psychometric analysis of each air handling unit. If computerized methods are used, provide supplemental sketches and explanation of terms and abbreviations. 2.Provide 1/8" scale floor plans showing the HVAC and steam distribution systems and equipment. Coordinate the design with other disciplines. 3.Provide flow and control diagrams. Include on the diagrams, where applicable, air conditioning, refrigeration systems, steam, condensate, conditioned air systems, exhaust air systems, hot water, chilled water, and condenser water. Provide sequence of operations and controls for all HVAC systems and equipment. Diagrams shall be complete with legend and description of operations. 4.Provide complete design for fire and safety systems that are associated with the HVAC systems. Show the fire and safety design on the HVAC plans and control diagrams. Show smoke and fire partitions and related dampers. 5.Provide complete equipment schedule drawings reflecting the sizing calculations of all major equipment, such as chillers, refrigeration elements, cooling towers, pumps, fans and air handling units. Submit calculations for fan pressures and pump heads. 6.Provide 1/4" scale plans for all mechanical equipment rooms. Provide 1/4" scale sections through each floor in typical locations for any tight spots and mechanical equipment rooms. Show in the 1/4" scale drawings all equipment, piping, ductwork, and other interfacing elements. Provide adequate space for installation, access, and maintenance of equipment. 7.In the calculations provide a tabular recapitulation indicating the air balance between the supply and exhaust in the design computations showing the volume of air, room names and numbers. Show that individual areas, which normally constitute an integrally balanced 1system, such as surgery, administration, etc., are in balance and do not adversely affect the balance of the entire building. For air conditioning systems added to an existing building, show the air balance with respect to the existing exhaust and supply systems to provide a complete building study. 8.For all existing buildings where modification of existing air, water (hot and chilled) or steam is required show riser diagrams with pints of interface of existing and new work. 9.Provide demolition drawings showing the extent of removal for existing systems and equipment. 10.Show room names on HVAC plans so that compliance with criteria can be checked. 11.Submit any changes, which will affect the economic studies. 12.On drawings show double line representation of all ducts, single line representation of piping systems 6" and smaller, and double line representation of piping systems 8" and larger for heating, air conditioning, and ventilating the building. Clearly indicate the sizes of ducts and piping. Locate fire and smoke dampers. 13.Determine probable steam demand for heating, ventilating, and humidification. 14.Major details, elevations, sections, and legends on the drawings are to be completed. Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade. Show typical sections for entire floor, where applicable. 15.This submittal shall have all the HVAC systems substantially completed. H.Plumbing: 1.Show and identify all plumbing fixtures on 1/8" = 1'0" scale floor plans. Plumbing plans shall be complete, including sizing. Submit calculations. I.Electrical: 1.Provide sheet for symbols. 2.Submit finalized one line and riser diagrams of electrical power distribution systems and the emergency power systems. (Final equipment ratings may vary, but all equipment should be located, sized, and identified). Submit final load calculations and panel board sizes. 3.All floor plans shall have room titles and area function shown on this review set of drawings. Location of all lighting fixtures, outlets for power, fire alarm devices, and signal outlets, and devices shall be shown. Layouts of specialty areas should be substantially laid out at this review. 4.All electrical drawings shall show smoke partitions and fire alarms zones. 5.Submit lighting calculations, typical short circuit and voltage drop calculations. Revise. 6.Provide reflected ceiling plan showing lighting layout, location of all duct openings, and area smoke detectors. 7.Show locations and 75% complete details of essential electrical system changes and upgrading. J.Phasing: 1.Present proposed phasing plans for both vehicular and pedestrian traffic. Phasing information shall be complete and in written or chart form. K.Asbestos: 1.Submit plans showing locations of all asbestos containing material to be removed under project. L.Cost Estimate: 1.This submission shall include everything required by the First Submission. It differs from the Concept Review Working Drawings only in the level of detail required. For this submission, a complete quantity survey estimate is required. No lump sums will be permitted without explanation. THIRD AND FINAL REVIEW SUBMISSION (100% Review): A.General: 1.Contract drawings and specifications and all related documents shall be completed, fully coordinated, bound, and ready for reproduction for bidding and construction purposes at this review. 2.The A/E shall deliver the original working drawings to the Contracting Officer for signature after review and approval of the review material. The working drawings shall bear the seal of the Registered Architect and Professional Engineers responsible for the design. 3.Prior to reproduction for issue for construction bids, the A/E shall make any changes to the working drawings, calculations, and specifications identified as necessary during the Third Review. B.Calculations: 1.Assemble completed computations and engineering data including basis of design and systems narratives. Provide a separate volume for each discipline with an index, numbered pages, and bound with removable metal fastenings or other approved method. a.For mechanical systems, provide equipment selections, pipe sizing, duct sizing, recapitulations of the basic heat load calculations, sound attenuation for high pressure systems, all computations and like data. b.For electrical systems provide short circuit, coordination voltage drop, load, and lighting calculation. Submit a diagram of the systems with appropriate equipment schedule including the length and size or each electrical primary and secondary feeder. The feeder lengths should not be noted on the contract drawings. C.Specifications: 1.When the drawings and specifications are near completion, the A/E shall furnish the VA with a brief description of work for inclusion in the Invitation for Bids. The VA will prepare and type the Invitation for Bids and the Bid Form and will forward original copies to the A/E for reproduction, mailing, and binding in the project specifications. 2.Submit VA Master Specification Sections marked up to suit the project requirements and, also, any sections originated by the A/E. Editing and marking up of Master Specifications shall easily identify modifications, deletions, and insertions. Specifications shall be completely edited. 3.Submit an updated list of all the submittals that the Contractor will be required to provide. C.Site Development: 1.Submit fully dimensioned, complete and coordinated site and landscape plans incorporating all revisions required by comments from the 75% review. 2.Prepare and summit any required written reports, forms, or graphics to obtain necessary permits. D.Architectural: 1.Submit completed plans, elevations, details, and schedules. E.Fire Code Review: 1.Submit completed plans, to include the following: comments from the independent fire protection engineer (See Attachment "B", Labeled as 100% Review), details and schedules showing all required fire code features of new and remodeled areas. F.Color Design: 1.VA interior designer will work with A/E to coordinate color design. G.Structural: 1.Include all structural plans, elevations, sections, details, schedules, boring logs, and general notes necessary to complete the drawings. 2.Submit completed computations. H.Air conditioning and Refrigeration: 1.The drawings and calculations shall be complete. 2.Duct sizing and pipe sizing computations shall be complete with system layout and tabulated data. 3.Show complete equipment schedules. 4.Show complete control diagrams. 5.Details, elevations, sections, and legends on the drawing are to be completed. Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade. 6.Submit any change, which will affect the economic studies. I.Plumbing: 1.Submit a photocopy of completed, typed, and bound specifications. J.Electrical: 1.Submit all drawings including complete legend symbol list, details, and schedules. 2.Indicate all circuiting of all systems on the drawings. 3.Show complete sections or details of locations where possible conflict with other trades exists. 4.On the electrical one line and risers show the final sizes, ratings, feeders, and identification of the electrical equipment. Submit complete short circuit calculation for all new devices installed. Indicate the short circuit currents available on the one line and riser diagram. K.Asbestos: 1.Submit complete asbestos abatement plan. This is to include removal and reinsulation drawings, phasing schedule, and specifications consistent with VA, federal, state and local requirements. Any changes in design (mechanical, electrical, plumbing, etc.) throughout the submittal process will be reflected in the asbestos abatement plan. L.Cost Estimate: 1.The submission requirements shall be as required under the Third Submission. It differs only in the level of detail required. MISCELLANEOUS: A.Following approval of the final (100%) review material, the A/E will provide an electronic version of all documents to be used for the electronic bid process; at the same time the A/E will furnish the Government with 3 sets of CD & ½ size drawings of the approved contract, drawings, and specifications. (To be reimbursed in accordance with Special Provisions Section SPF 1.)` B.A/E will provide additional services as outlined in Special Provisions (Architect Engineer Contract) including construction period services, reproduction of contract drawings and specifications, site surveys, etc. C.A/E will attend the Pre Bid Conference at the medical center prior to construction bid opening. D.Design to be in accordance with applicable federal, state and local codes (NFPA, JC, OSHA, UBC, EPA, etc). E.Attachments: "A": Project Data Sheet "B": Fire Protection/Life Safety Review Comments ATTACHMENT "A" PROJECT DATA SHEET LABOR RATES AS OF (Including Fringe Benefits) LABORERPAINTER EQUIPMENT OPERATORCARPENTER CEMENT MASONPLUMBER BRICK MASONSTEAMFITTER STRUCTURAL IRON WORKERSHEETMETAL WORKER ROOFERELECTRICIAN TILE SETTERSGLAZIERS Give a brief description of what you perceive will be the overall market conditions at the time this project is scheduled for bidding. This description should include, but not limited to, the following: a.Number of bidders expected. b.Labor contracts to be negotiated and expected. c.Any known or expected special conditions in the local construction industry, which might affect the cost of this project. ATTACHMENT "B" FIRE PROTECTION/LIFE SAFETY REVIEW COMMENTS Facility:Project:Phase:Date: Reviewer/Title/Phone: Facility Contact/Title/Phone: Item No.Reference Dwg or SpecCommentsReference Code or StandardA/E Response 1 2 3 4 5 6 7 8 9 10
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ICVAMC584/ICVAMC584/Awards/VA263-P-1005.html)
 

Record

SN02223427-W 20100801/100730234632-f99afe8b39df33ebe7a9acbd785fbd7b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |