SPECIAL NOTICE
V -- waste removal (B+4yrs) Corrected Statement of Work posted
- Notice Date
- 7/29/2010
- Notice Type
- Special Notice
- NAICS
- 562112
— Hazardous Waste Collection
- Contracting Office
- Department of Veterans Affairs;VISN 9 ASC (90C);1639 Medical Center Parkway, Suite 400;Murfreesboro TN 37129
- ZIP Code
- 37129
- Solicitation Number
- VA24910RQ0370
- Response Due
- 8/13/2010
- Archive Date
- 9/27/2010
- Point of Contact
- Stacey M Chumney
- E-Mail Address
-
sing
- Small Business Set-Aside
- N/A
- Description
- STATEMENT OF WORK Non-Regulated Waste/Recycled Material Pickup The Huntington VA Medical Center solid waste weight totals have declined over the past 5 consecutive years. Paper is now managed through a PSI on-site shredding company which last year (2009) resulted in 473, 300 pounds of paper being recycled. Cardboard is likewise collected and recycled (172, 180 pounds in 2009). The majority of wood and wood pallets are no longer disposed of in the solid waste stream, instead being recycled. Two new additions to this contract are plastics and scrap metal. Plastics WILL consist of an array of the various plastic recycling codes. The medical center is not opposed to the comingling of cardboard and plastics with this contract. Revenue sharing is expected from the sale of recyclables (plastics, metal, cardboard) included in the scope of this contract. Requirements: Contractor shall assume full responsibility for compliance with all Federal, State, County, and City Laws, rules, and regulations governing collection and disposal of waste and recyclable materials. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public economical method for separation and preparation of waste streams fro removal and disposal by contractor. This method will also encourage recycling to the greatest extent possible. Any reduction in the volume of waste disposed and/or an increase in items recycled are encouraged. The system and procedures must be achievable in accordance with all applicable laws, Veterans Affairs (VA) resources and in coordination with the VA internal collection system.. The successful contractor and/or contractors are responsible for ensuring the proposed service will work effectively in achieving the performance specified. A copy of the landfill ticket(s) must accompany the monthly invoice. The contactor shall make the 'original" landfill ticket available to the Government for inspection upon request. Types of waste/recyclables may include: general waste, scrap metal, cardboard, plastics, wet garbage, construction debris (including brick, mortar, stone, wood, metal, etc.), scrap furnishing/equipment, ground care debris (grass clippings, tree branches, clippings, leaves, etc.), glass or glassware. Types of waste not included will be regulated medical waste, radioactive waste, and hazardous chemical waste. DUMPSTERS/COMPACTORS: Contractor shall supply the necessary equipment, of varying sizes, sufficient to manage the various waste streams in this solicitation. All open dumpsters shall be equipped with hard plastic lids that close and operate properly. To serve as a guide, a list of the present collection vessel sizes currently in use at this facility is included below. COLLECTION: The contractor is expected to provide pick-up services as indicated below. Contractor provided compactors must be equipped with a "dead-man" switch to provide physical safety for VA employees operating this equipment. COLLECTION REQUIREMENTS/HOURS OF OPERATION: Normal hours of coverage are Monday through Friday, 6:00 a.m. to 4:30 p.m. excluding federal holidays. All services will be performed during normal working hours of coverage unless authorized by the Contracting Officer's Technical Representative (COTR). NATIONAL HOLIDAYS: New Year's Day1 JanuaryLabor Day1st Mon. in September ML King's Birthday3rd Mon. in JanColumbus Day2nd Mon. in Oct President's Day3rd Mon. in FebVeterans Day11 November Memorial DayLast Mon. in MayThanksgiving Day4th Thurs. in Nov. Independence Day4 JulyChristmas Day25 December Also included would be any other day specifically declared by the President of the United States to be a National Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. DISPOSAL FACILITIES: Contractor shall ensure that facilities used for the disposal of waste under the terms of this contract are operated in compliance with all federal, state, and local regulations which govern the disposal of waste and the operation of disposal facilities. After contract is awarded, an annual site visit of the contractor's disposal and/or recycling facilities may be required to verify capability and compliance. PERMITS, BONDING, INSURANCE: Contactor shall be responsible to secure all necessary permits, bonds, and insurance that may be required by the State of West Virginia, and/or cities and counties as included herein. Contractor will provide documentation of compliance when requested. Contractor is to furnish all required controlled documents to the respective facility upon request. Contractor will provide necessary documentation to ensure compliance with regulatory agencies upon request and ensure storage, pick up, transportation and disposals are performed in accordance with all local, state, and federal laws, regulations and codes. EQUIPMENT MAINTENANCE: The contractor shall maintain waste containers in a clean and sanitary condition at all times to ensure they are free of unpleasant odors, dirt, debris, and pests. Equipment must remain easily accessible to customers. All containers must remain in good, workable condition. All contractor equipment (compactors, roll offs, front loaders, etc.) shall remain painted and esthetically pleasing during the term of this contract. All containers used in providing services with this specification must be periodically cleaned and deodorized to maintain them in a sanitary condition and to eliminate breeding of vermin, insects, objectionable odors and unsightly outward appearance. Exterior of containers must be painted and paint surfaces kept up so that presentable appearance is maintained. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-site. Steam cleaning of contractor equipment will be performed annually or more frequently if needed. Painting will be as necessary or midway through this 5-year contract period. It will be the responsibility of the contractor to provide a suitable replacement unit, equal to the container being serviced, during these periods. Non-functioning equipment shall be repaired or replaced within 24-hours with similar equipment. The area immediately surrounding the containers shall be maintained in a clean, orderly and sanitary condition, ensuring prompt clean up of oil and/or grease spills, either generated from the vehicle(s) used to haul containers or because of container leakage. INSURANCE REQUIREMENTS: Contractor will be required to adhere to the Federal Acquisition Regulation (FAR) 28-307-2 and FAR Clause 52.228-5. SECURITY REQUIREMENTS: The Contractor shall comply with all security requirements. Upon request, the Contractor shall submit the name and address of each employee hired for work on this contract which shall be cause to fill out questionnaires and any other forms as may be required for security. SAFETY REQUIREMENTS: THE CONTRACTOR SHALL, IN THE PERFORMANCE OF THIS CONTRACT, TAKE ALL SAFETY PRECAUTIONS as the Contracting Officer's Technical Representative (COTR) needs to ensure the protection the lives and health and welfare of our veteran patients, their family members, and our VA Staff. All lids shall be closed after dumping. In addition, at any time while on VA property, fuel, motor oil, hydraulic fluid or other vehicle fluids, leak and or spill form the contractor's vehicles or equipment, the driver will immediately report to their manager. The contractor is responsible for all costs associated with any clean up. ENVIRONMENTAL PROTECTION: The Contractor shall comply with all applicable environmental protection requirements. The Contractor shall comply with federal, state and local laws. All environmental protection matters shall be coordinated with the Contracting Officer. Inspection of any of the facilities operated by the Contractor may be accomplished by the DVA representative, or authorized officials during normal working hours. In the event that regulatory agency assesses a monetary fine against the DVA for violations caused by Contractor negligence, the contractor shall reimburse the DVA for the amount of that fine and other costs. COMPLIANCE - Compliance Plan "In Accordance with the American Health Information Management Association, (AHIMA), Centers for Medicare and Medicaid Services (CMS), VHA Directive 1030 "Compliance and Business Integrity Program", its updates or replacement directives, HHS OIG Compliance Program Guidance for Hospitals, as published 63 FR 8987 (February 23, 1998) and HHS OIG Supplemental Compliance Program Guidance for Hospitals as published at 70 FR 4858 ( January 31, 2005) the contractor is to provide in writing their internal Compliance Program, Training and Monitoring Plans which is to include documentation of training and monitoring procedures. REPORTING REQUIREMENTS: Contractor shall maintain and provide monthly/quarterly weight reports of the volume of waste and recycled materials collected, along with pickup date(s). PRIVACY: Upon the incidental discovery of any patient sensitive information found during the term of this contract, the contractor will secure the material and notify the COTR immediately. The Medical Center Privacy Officer and COTR will make the necessary arrangements to retrieve the material. Contractor to provide the following: 1. All personnel, labor, equipment, tools, materials and vehicles necessary for collection, removal, recycling and/or disposal of all General Waste (Solid waste, Comingled plastics, cardboard, scrap metal) at the VA Medical Center, 1540 Spring Valley Drive, Huntington, WV between the hours of 6:00 a.m. and 4:30 p.m. for the period of October 1, 2010 through September 30, 2015. 2. Containers to collect and transport comingled plastics for recycling within designated areas of the medical center (30 gallon and/or 95 gallon) to the compactors and/or outside containers. Containers will have lids and be labeled appropriately so as to identify the content. Quantity will need to be determined. 3. Monthly and/or quarterly weight reports will be provided to the facility COTR indicating the amount of solid waste, cardboard, scrap metal and comingled plastics removed/recycled/disposed of from the medical center, as well as the dollar amount realized from the sale of recyclables. Exact frequency of reporting will need to be determined. 4. A Primary representative to coordinate all matters pertaining to this contract. In the event the contractor's primary liaison is not available for any reason, a secondary contact must be provided as well. The contractor must provide the name, telephone number, fax, email, business cell, emergency telephone number and normal working hours of their primary and secondary liaisons. The contractor must notify the COTR of any changes regarding their liaison status due to availability. The medical center is not opposed to the contractor comingling plastics and cardboard into the same collection vessel but the successful bidder may opt to provide a separate collection receptacle. Revenue sharing from the sale of our recyclables will be based on a national commodities index such as the Official Board Market (OBM) Yellow sheets. The medical center is not opposed to an arrangement such as $30.00 under the high yellow sheet limit. Checks should be written to: Department of Veterans Affairs VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 Attention - Paul Myers or Jules Kabana - COTR The present contract equipment configuration and pick up schedule has historically worked well and is provided as guidance. The successful bidder will provide equivalent equipment, sized for our available space, and maintain the equivalent pickup schedule. a. One (1) 32 cubic yard compactor for solid waste removal/disposal services for Bldg 2 upper dock. Schedule - one pick up per week. - BLDG 2: UPPER DOCK b. One (1) 40 cubic yard compactor for cardboard recycling collection and pickup for Bldg 2 upper dock. Schedule - to be picked up as needed within 24 hours of notification by medical center Point of Contact (POC). - BLDG 2: UPPER DOCK c. One (1) 6 cubic yard container for solid waste removal/disposal services for Bldg 2 lower dock. Schedule - three (3) pickups per week (MWF). - BLDG 2: LOWER DOCK d. One (1) 20 cubic yard compactor for cardboard recycling collection and pickup for Bldg 2 lower dock. Schedule - to be picked up as needed within 24 hours of notification by medical center Point of Contact (POC). - BLDG 2: LOWER DOCK e. One (1) 8-cubic yard size container for solid waste removal/disposal services for Bldg 4. Schedule - three (3) pick ups per week (MWF). - BLDG 4: CANTEEN: f. One (1) 8-cubic yard size container for card board recycling collection and pickup for Bldg 4. Schedule for two pick ups per week. - BLDG 4: CANTEEN: e. One (1) 30 cubic yard roll off container for solid waste removal/disposal services for Bldg 29 - Point Warehouse. Schedule - to be picked up as needed within 24 hours of notification by medical center Point of Contact (POC). - BLDG 29: g. One (1) 20 yard roll off container for scrap metal recycling collection and pickup for Bldg 29. Schedule - to be picked up as needed within 24 hours of notification
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