SOLICITATION NOTICE
65 -- Combined Synopsis/Solicitation for ENT Chairs and Cabinets
- Notice Date
- 7/27/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- N62645 Naval Medical Logistics Command 693 Neiman Street Ft. Detrick, MD
- ZIP Code
- 00000
- Solicitation Number
- N6890810RC1R0
- Response Due
- 8/4/2010
- Archive Date
- 8/19/2010
- Point of Contact
- Courtney Piar 301-619-7467
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This acquisition is being conducted under FAR 13.5, Test Program Procedures for commercial items. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N6890810RC1R501. The solicitation is issued as a Request for Proposal (RFP). Provisions and clauses in effect through Federal Acquisition Circular 05-24 are incorporated. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 339112, with a small business size of 500 employees. This is a Full and Open Competition requirement; all qualified vendors are encouraged to submit a proposal The Naval Medical Logistics Command request responses from qualified sources capable of providing eight ENT equipment cabinets and seven ENT procedure chairs that meet the following characteristics. Salient Characterstics: Regulatory Requirements: The system and all of the components, shall be compliant with the Food and Drug Administration (FDA) requirements to market and deliver medical products for use in the United States of America, even should delivery be requested outside of the United States. The claims made for the product shall comply with the regulations of the FDA with respect to products for marketing and delivery of a medical product for use in the United States of America, even should delivery be requested outside of the United States. The system shall be installed in compliance with OSHA requirements. All equipment and accessories shall be new from the manufacturer. Used or refurbished equipment, or equipment obtained from a third party shall not be accepted. The ENT cabinets and chairs shall consist of:150W LED light source with multi-ports, rechargeable unit (otoscopes) with shelf, auto switching pressure/suction feature for pumps stored in back of cabinet, 10" riser for physicians that stand, endoscope soaking attachment with timer, and mirror warmer. The cabinet shall be less than 45"H by 25"D by 35"W to fit in the space allotment in the facility. The height includes the allotment for accessories counter. The accessory counter shall allow for glove and tissue dispensing. Each cabinet shall have 4 small drawers and one large drawer at the bottom for instrumentation/accessory storage. The cabinets shall have rounded corners (both on the counter top and cabinet portions) to increase patient safety. The electrical requirements for ENT cabinets are 110VAC, less than 15Amps, and 60Hz. The ENT chairs shall have the following: foot switch controls, low voltage usage, mobile base, pediatric booster attachment, taupe fabric coloring, and 12 volt head mirror lamp. The chairs shall lower to at least 22" from the floor to accommodate a physician that sits on a stool and shall rise to at least 36" from the floor to accommodate a physician that stands. The chair shall have a patient lifting power of at least 350 pounds. The chairs shall have lock releases on both sides for safer reclinability. The chairs shall have wings coming of the backrest of the chair to allow for comfortable holding of the patient's arm while the chair is fully reclined for surgery. The electrical requirements for electrically powered chair are 120VAC, less than 10Amps, and 60Hz. Inspection: Unless otherwise specified in the order, the offeror is responsible for the performance of all inspection requirements and quality control. Evaluation Factors for Award: The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer represents the best value to the Government. Award shall be made on the basis of the best value with trade-offs. Past Performance is an evaluation factor for this acquisition. The technical factors, factors 1-4 below, combined are significantly more important than price, and are listed in descending order of importance. However, price may become a critical factor in the event that two or more offerors are determined to be essentially equal following the evaluation of all technical factors. In any event, NMLC intends to award to the proposal that provides the Best Value, price and other factors considered, to the Government. The following factors shall be used to evaluate offers:Technical proposals must include sufficiently detailed information to enable evaluation based on the four (4) factors listed below in order of decreasing priority: The following factors shall be used to evaluate offers:Technical proposals must include sufficiently detailed information to enable evaluation based on the six (6) factors listed below in order of decreasing priority:1)Equipment Factors; Conformance to Essential Characteristics, Probable useful life of equipment2)Effects on unit workflow, patient safety and the operation of adjacent medical equipment.3)Human Factors; Ergonomics, ease of use, simplicity, protection against incorrect use4)Maintainability; Warranty, Parts Availability, Parts Cost, Serviceability5)Instruction Materials: Operator's Manual and Maintenance Manual6)Past Performance; provide contact information for three recent and contactable customers who have purchased the same type of equipment being offered. The government reserves the right to contact identified prior customers. The offeror's initial proposal shall contain the offeror's best terms from a price and technical standpoint. The Government intends to evaluate offers and award a contract without discussions, but reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation. Proposal Instructions: Offerers shall provide sufficient technical documentation (including but not limited to: product literature, specifications) to allow for thorough evaluation of proposal. Additionally, the vendor shall fully explain their ability to meet the requirements from above. Shipping shall be FOB Destination to Green Oaks, IL. Offer shall specify the Total Price. Offer will be evaluated for Completeness (all CLINS are priced). Adequate competition is anticipated for this acquisition. The government anticipates award of a Firm Fixed Price contract. Offerors shall submit firm-fixed pricing for all above requirements. Include commercial price lists and if applicable, any FSS schedule numbers and pricing. Include any applicable discounts to the Government. Other Administrative Instructions:Central Contractor Registration (CCR). Offerors must be registered in the CCR database to be considered for award. Registration is free and can be completed on-line at http://www.ccr.gov; provide DUNS number; Cage Code and TIN. FAR Provisions & Clauses:FAR 52.212-1, Instructions to Offerors---Commercial Items, apply to this acquisition with the exception of (d), (h), and (i) of the clause, which are RESERVED;FAR 52.212-3 ALT I, Offeror Representations and Certifications-Commercial Items;FAR 52.212-4, Contract Terms and Conditions---Commercial Items;FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In compliance with said clause, the following FAR clauses apply: 52.219-8, Utilization of Small Business Concerns; 52.222-3, Convict Labor; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers with disabilities; Offerors are reminded to include a completed copy of 52.212-3 ALT I with RFP response. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:FAR 52.247-34, F.O.B. Destination;DFARS 252.212-7000, Offeror Representations and Certification-Commercial Items;DFARS 252.212-7001, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders---Commercial Items, In compliance with said clause, following additional DFARS clauses apply: 252.225-7001, Buy American Act and Balance of Payment Program; 252.225-7012, Preference for Certain Domestic Commodities, 252.225-7021, Trade Agreements; 252.227-7015, Technical Data-Commercial Items; 252.232-7003, Electronic Submission of Payment Requests; 252.243-7002, Requests for Equitable Adjustment; 252.247-7024, Notification of Transportation of Supplies by Sea. DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate; DFARS 252.225-7035, Buy American Act--North American Free Trade Agreement Implementation Act--Balance of Payments Program Certificate. Proposals shall be submitted by email only as a MS Word or Adobe PDF attachment to: Proposals are due by 1:00pm Eastern Time on 04 August 2010. Any questions must be addressed to Courtney.piar@med.navy.mil by email only NLT 01 August 2010. No phone calls accepted.
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