SOLICITATION NOTICE
X -- Yellow Ribbon Event. September 11, 2010, Phoenix Metropolitan Area
- Notice Date
- 7/27/2010
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L2-10-T-0020
- Response Due
- 8/10/2010
- Archive Date
- 10/9/2010
- Point of Contact
- Kyle Matthew, 6022672875
- E-Mail Address
-
USPFO for Arizona
(kyle.matthew1@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-10-T-0020 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-42. The associated NAICS codes is 721110, small business size $7M. COMMERCIAL ITEM DESCRIPTION: The USPFO for Arizona has a requirement for multiple conference rooms, meals, and audio video equipment for a Yellow Ribbon event. Statement of Work SATURDAY September 11, 2010 Yellow Ribbon Program (Family Preparation Activity) F 1-168 ATS and Yellow Ribbon Program (Reintegration Activity 1) 160th FI Det & 161 ARW/SFS Phoenix, Arizona Metropolitan Area The Arizona Army and Air National Guard is in need of a conference center that can provide indoor meeting rooms for 370 people in support of the Yellow Ribbon and Reintegration Program. This figure is an estimate of 40 children 0-5years of age, 60 youth 6-17 years of age and 270 adult attendees. Registration: "At 7:00 am 4 six-foot tables with two chairs at each table that will easily accommodate the registering of 270 adult attendees in a timely manner. Cost will be inclusive of ALL Taxes and Service Charges Table cost: ____________ Conference Room 1: "On Saturday, September 11, 2010 from 7:00 am 4:00 pm, the conference center will provide one on-site conference room to accommodate 140 adults seated in a crescent round-type setting allowing all attendees to see and hear the presentations clearly, take notes, and enjoy breakfast and lunch at their seats. This room may be used for breakfast and lunch as well as general session. "Also needed for this room is a six-foot table in the front of the room, audio/visual (projector, screens and an integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly throughout the whole room. All audio and visual components must be adaptable to standard laptop outputs. "Note pads and pens should be provided at each seat in this room. "If lunch is to be served in this room there will need to be additional tables and chairs added to accommodate 80 (extra) diners. Cost will be inclusive of ALL Taxes and Service Charges. Room cost: _____________ Conference Room 2: "On Saturday, September 11, 2010 from 7:00 am 4:00 pm, the conference center will provide one on-site conference room to accommodate 90 adults seated in a crescent round-type setting allowing all attendees to see and hear the presentations clearly, take notes, and enjoy breakfast and lunch at their seats. This room may be used for breakfast and lunch as well as general session. "Also needed for this room is a six-foot table in the front of the room, audio/visual (projector, screens and an integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly throughout the whole room. All audio and visual components must be adaptable to standard laptop outputs. "Note pads and pens should be provided at each seat in this room. "If lunch is to be served in this room there will need to be additional tables and chairs added to accommodate 25 (extra) diners. Cost will be inclusive of ALL Taxes and Service Charges. Room cost: _____________ Childcare Rooms: "On Saturday, September 11, 2010 from 7:00 am 4:00 pm, 5 conference rooms with 4 tables and 4 chairs at each table. "In each of these 5 rooms the conference center will provide audio and visual (projector, screens and an integrated speaker system) that is adequate for size of room. "Just outside these rooms must be two registration tables and two chairs. "Each room will need at least one trash can. "Two of these 5 childcare rooms must have high-speed internet connections. "These 5 rooms must be located together, near a bathroom and in a secure location; these rooms will be used for child care and youth activities. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ Breakouts Rooms: "On Saturday, September 11, 2010 from 7:00 am 4:00 pm, a total of 5 breakout rooms set in crescent rounds or pods to accommodate 50 people. "These 5 breakout rooms must be in the same general area as the conference room to allow for easy transition to and from each breakout. The conference center will provide audio visual (projector, screens and an integrated speaker system) that is adequate for size of room, a table in the front of the room, wireless microphone, and flip chart easel with pad and markers in each room. Note pads and pens should be provided at each seat in the room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ Counseling Room: "On Saturday, September 11, 2010 from 7:00 am 4:00 pm, one small conference room is needed for counseling. One table and four chairs are needed in this room. No audio or visual requirements are needed in this counseling room. Cost will be inclusive of ALL Taxes and Service Charges. Counseling room cost: ______________ Total cost: ______________ Vendor Support Room: "On Saturday, September 11, 2010 from 7:00 am 4:00 pm the conference center will provide 40 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 3,500 sq. ft. "This room must be in the general vicinity of the conference and breakout rooms. Cost will be inclusive of ALL Taxes and Service Charges. Table cost: ___________ Meals and Refreshments: Sufficient number of buffet lines must be provided to allow all attendees to access the breakfast and lunch in a timely manner. Breakfast "On Saturday, September 11, 2010 from 7:00 am 9:00 am the conference center will provide a continuous and refreshed continental-style breakfast (such items as muffins, fruit, pastries, juices and coffee etc&) for the 370 adult attendees to enjoy after they register. Lunch "Two lunch periods, one starting at 11:00 am and a second at 12:30 pm a two-entre hot lunch buffet with a variety of sides, salad, bread and two choices of dessert for a total of 330 adult and youth attendees will be provided. "40 box lunches will be provided for children (0-5 years of age) to enjoy in their childcare rooms at 11:30am. Venue must consider the various ages of the children and their abilities when preparing the boxed lunches. For example chicken tenders, french fries, macaroni and cheese, and a brownie. The younger children will be provided juice, water and milk. The boxed lunch needs to provide a second dessert to enjoy in the afternoon session, such as a bag of animal crackers or a cookie. Beverages "Throughout the day the conference center will provide beverages (soda, iced tea, coffee, water etc&) accessible for 370 adult attendees to enjoy as they walk to each of their breakout sessions. The 100 children and youth will be provided milk, water and juice as needed throughout the day. This will eliminate the need for pitchers of water and glasses needing to be refreshed after each breakout. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Contractors must attempt to bid this line item keeping in mind the Government Per Diem rate (per meal) in your area. Invoices shall reflect a breakdown for the per meal charges. Cost will be inclusive of ALL Taxes and Service Charges All-day beverages: _____________ Meal cost per adult and youth: _____________ Meal cost per child (0-5): _____________ Total meal and beverage cost: ______________ Proposal shall include a detailed description, map or layout of the facilitys conference rooms including dimensions and illustrate how they conform to the statement of work. TOTAL COST ____________________ (a) The Government will award a contract resulting from this solicitation to the responsible offer0r whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Offerors are required to submit with their proposal enough information for the Government to evaluate the minimum requirements required in this synopsis. A description of the equipment quoted is required. CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/ TO REGISTER, GO TO URL: http://www.ccr.gov/. Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply: 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. FAR 52.204-4, Printed or Copied-Double Sided on Recycled Paper; FAR 52.204-7, Central Contractor Registration; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations of Subcontracting; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.212-1, Instructions to Offerors,. FAR 52.212-3 (Alt 1), Offerers Representations and Certifications, Commercial Items (offerors shall include a completed copy as part of their quote). A copy of the Offerors Representations and Certifications may be obtained from the plans section of (www.nationalguardcontracting.org). FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 ALT A, Required Central Contract Registration, Commercial Items. (XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION) (Full text available at (http://farsite.hill.af.mil); Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract. The following clauses are incorporated by reference: 52.203-3, Gratuities, 52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government; 52.219.1 (Alt II), Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.233-3 Protest After Award; 52.222-37, Employment Reports On Special Disabled Veterans; 52.222-3, Convict Labor; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (31 U.S.C. 3332); 52.252-2, Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://farsite.hill.af.mil); 52.252-6, Authorized Deviations in Clauses; 252.225-7001, Buy American Act Balance of Payment; 252.225-7000, Buy American Act Balance of Payment; 252.225-7036, Buy American Act-NAFTA; 252.232-7003, Requests for Equitable Adjustments; 252.212-7000, Offer representations and Certifications-Commercial Items (Posted at website); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION) (full text available at http://farsite.hill.af.mil); 252.225-7012, Preference for Certain Domestic Commodities; 252.243-7002, Request for Equitable Adjustment; 252.247-7022, Representation of extent of transportation by sea; 252.247-7023, Transportation of Supplies by Sea; 252.247-7024, Notification of Transportation of Supplies by Sea. Award can only be made to contractors registered in Central Contractor Registration (http://www.ccr.gov). Quotes will be due by 12:00 P.M. mountain standard time, 10 August 2010. Email quotes will be accepted at kyle.matthew1@us.army.mil, reference RFQ# W912L2-10-T-0020 in the subject line. FAX quotes will be accepted AT 602-267-2804. Quotes can also be mailed to AZAA-PFP, USPFO FOR ARIZONA, 5645 E. MCDOWELL RD, PHOENIX, AZ 85008.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L2-10-T-0020/listing.html)
- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ
- Zip Code: 85008-3442
- Zip Code: 85008-3442
- Record
- SN02219458-W 20100729/100727235817-69c5ceb04366325760ac3d7e441380f9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |