MOD | Y | Construction Quality Management Services

FBO DAILY ISSUE OF JULY 22, 2010 FBO #3162
MODIFICATION

Y -- Construction Quality Management Services

Notice Date: 7/20/2010
Notice Type: Modification/Amendment
NAICS: 236220 — Commercial and Institutional Building Construction
Contracting Office: Department of Health and Human Services, National Institutes of Health, Office of Research Facilities/Office of Acquisitions, 13 South St., Room 2E43, MSC 5711, Bethesda, Maryland, 20892-5738
ZIP Code: 20892-5738
Solicitation Number: NIHOF20100248
Archive Date: 8/25/2010
Point of Contact: Jack Venaglia, Phone: 301 402-6645, Aaron B Crawford, Phone: 301-496-3274
E-Mail Address: venagliajm@mail.nih.gov, crawfoa@mail.nih.gov
(venagliajm@mail.nih.gov, crawfoa@mail.nih.gov)
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: AMENDMENT NO. 001 July 20, 2010 The following changes are made: 1. Pre-proposal Conference (p57) a. Mailed responses go to the address in block 5, (not block 7) b. You may also email questions to the following: john.venaglia@nih.gov and cc: crawfoa@mail.nih.gov 2. Proposal Due Date is Changed to: August 10, 2010 End of Amendment No. 1. The above changed are incorporated by reference to the following text. --------------------------------------------------------------------------------------- ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES This procurement is (100%) Total Service-Disabled, Veteran Owned Small Business Set Aside for Construction Management Services. The National Institutes of Health (NIH) consists of service medical and science institutions located in Bethesda, and Poolesville, Maryland. Anticipated is a setting aside of various requirements for Construction Quality Management services in support of projects to be performed at NIH campus(s). Projects will be for new construction, and the renovation, alteration, maintenance and repair of existing healthcare, and medical research facilities. The Contract: This solicitation is intended to result in awards for multiple (base) Indefinite Delivery Indefinite Quantity (IDIQ) contracts. These IDIQ's will be task order driven and competed within the group of Awardees only according to the terms set forth herein. A single "seed" project representing typical requirements (a.k.a. "hypothetical" project) may be awarded to one of the awardees of the base IDIQ contract depending upon availability of funds. Awardee's of the primary contract shall be provided a "fair opportunity to be considered" for orders exceeding $3,000. [See Article G.4] The contract guaranteed minimum is $10,000.00 for any one 12month term. The maximum aggregate price for all individual Orders over the program life (all five years, all awardees) is estimated not to exceed forty million dollars. The minimum per task is estimated not to be less than $10,000.00, and the maximum quantity of any one task order is estimated not to exceed $2,500,000.00 but may be more by bilateral (mutual) agreement. SECTION C: CONSTRUCTION QUALITY MANAGER (CQM) SCOPE OF WORK BACKGROUND A. The NIH seeks highly qualified contractors with the capability to perform this contract, which will include various, simultaneous task orders ranging from $10,000.00 up to $2,500,000.00 per task order. The selected contractors must exhibit demonstrated experience, capability and resources enabling them to plan and execute construction quality and project management support services for architectural and engineering projects of various size and complexity, for various rooms in various NIH buildings at Bethesda campus and other Satellite locations in the Washington, DC area. Resulting contracts may be used for AARA requirements. DEFINITIONS The following definitions shall apply: 1. NIH: National Institutes of Health 2. BIM: Building Information Modeling 3. CQM: Construction Quality Manager 4. A/E: Architectural/Engineering Design Consultants 5. CO: NIH Contracting Officer 6. PO: NIH Project Officer, also known as the Contracting Officer’s Technical Representative (COTR) 7. ORS: NIH Office of Research Services 8. ORF: NIH Office of Research Facilities 9. DCPM: NIH Division of Capital Project Management 1.0 PROJECT CONTACT PERSONS 1.1 CONTRACTING OFFICER (Overall authority in all contractual matters for this project): Aaron Crawford(or his designated representative) National Institutes of Health Office of Research Facilities / Construction Contracting Branch Building 13, Room2E48 9000 Rockville Pike Bethesda, Maryland 20892 Telephone: 301-496-3274 1.2 PROJECT OFFICER / CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (Project Management and Technical Authority for this project): Afra Alamir Office of Research Facilities / Division of Capital Project Management Building 13, Suite 210 9000 Rockville Pike Bethesda, Maryland 20892 1.3 PROGRAM REPRESENTATIVES Representatives of various NIH Institutes, Centers and Divisions may provide program information and services during the execution of various task orders. Coordination with these authorized representatives will be required as a part of the CQM scope of work. 1.4 OTHER GOVERNMENT CONSULTANTS The Government may award separate contracts to outside consultants to provide special additional services. Coordination with these authorized representatives will be required as a part of the CQM scope of work. 1.5 CQM BASIC SERVICES A. The CQM may perform Design Phase services (from Design Development through final Construction Documents, any such work shall be performed in BIM using latest version of Revit at the time such task is ordered), Bidding Phase services, Construction Phase services, Post-Construction Claims services, and Occupancy Phase services on all task orders as appropriate, adequate and necessary to ensure: 1. That the project, when completed, meets the technical, economic, and programmatic needs of the scientific community, as may be set forth in Programs of Requirements (POR’s) and/or schematic Concept Studies. 2. That the project will be well designed by the Architect-Engineer (A/E), within budget requirements. 3. The CQM shall review the BIM for the project for services including; clash coordination reports, constructability reviews, conformance to sustainability requirements and energy savings. Construction progress shall be verified virtually in the model prior to physical construction progress. 4. That the construction work will be performed in conformity with applicable requirements. 5. That the construction will be completed as early as possible, but not later than the scheduled construction contract completion date. B. Services which the CQM is required to provide include, but are not limited to those described or specified herein. The services described or specified shall not be deemed to constitute a comprehensive specification having the effect of excluding services not specifically mentioned; the CQM is required to furnish all other services necessary to meet the requirements stated in paragraph “A” above. C. All services shall be performed only with the prior approval of the Contracting Officer. D. The CQM services include: 1. Design deficiencies, review the design during its development, take reasonable measures to identify errors and omissions in the design, has advised the Government with respect to defects identified, and has taken reasonable precautions to ensure that the construction contract bid package is complete. 2. Exercise due diligence, utilizing competent personnel within authorized limitations, to make reasonably certain that construction was performed in conformity with applicable construction contract plans and specifications, and made reasonable efforts to keep the contractor on schedule. 3. Take reasonable measures to anticipate problems and delays and to eliminate or minimize their adverse impact on the scheduled construction completion date. 4. Assist government in making decisions or acceptance of any work delivered by the A&E or Construction Contractor. E. The CQM shall not be responsible for, and shall not have control or charge of construction means, methods, techniques, sequences or procedures; safety programs or procedures; or for acts or omissions of the Contractor or subcontractors, agents or employees, or any other persons performing any of the work. F. The CQM shall furnish professional skill and judgment to perform the services in the most expeditious and economical manner consistent with interests of the Government. G. The construction contracts to which this CQM contract relates does not include asbestos or hazardous materials work. However, should asbestos or other hazardous materials be encountered, the CQM will inform the CO immediately, and submit recommendations on how to resolve and abate the problem. 2.0 RESPONSIBILITIES A. The CQM shall perform all services required by the provisions of this contract in a timely, skillful, and workmanlike manner, in coordination with the A/E’s or construction contractors’ work schedules. B. In the event the CQM fails to perform any service which he is obligated to perform under the provisions of this contract, the task order price shall be reduced on a proportional basis of the unperformed work to the whole of the services required. Any contract price adjustment shall be made on the basis specified without regard to costs incurred by the CQM in connection with such performance. Installment payments made in accordance with the terms of the contract prior to adjustment of the contract price under the provisions of this paragraph, shall not be deemed to constitute a waiver of the Government’s rights to a price reduction hereunder. C. If the CQM fails to perform any of the design related services, or fails to perform such services in a timely, skillful and workmanlike manner and, as a consequence of any such failure, the Government incurs costs it would not otherwise have incurred, the CQM shall be and remain liable to the Government for all such cost increases (in which the Government may be entitled under the provisions of paragraph B above). D. In the event the CQM fails to perform or negligently performs the construction inspection services required in this contract, the CQM shall be and remain liable to the Government in damages for all costs incurred by the Government which would not have been incurred but for such failure or negligence on the part of the CQM. E. Neither the Government’s acceptance of, nor payment for, services performed by the CQM pursuant to the provision of this contract shall be construed to operate as a waiver of any of the Government’s rights under this clause or any other clause of this contract or of any other cause of action outside the contract provisions. F. The rights and remedies of the Government, provided for in this clause and any other clause of this contract, are in addition to any other rights and remedies available at law. 3.0 CONSTRUCTION QUALITY MANAGEMENT SERVICES: A. The Construction Quality Management services as required herein shall support the design and construction of various NIH buildings in Bethesda campus and other Satellite locations in the Washington, DC area. B. Various design and construction delivery methods may be used in conjunction with this CQM contract, including but not limited to design-bid-build, design-build, and fast track phased scenarios. Task orders may include a coordinated Occupancy/Activation Phase to equip and move occupants into the new facility. The CQM may be required to provide services to support this Occupancy/Activation Phase. C. Construction Quality Management may include tasks in any or all of the following phases: 1. General Requirements 2. Design Phase 3. Bidding Phase 4. Construction Phase 5. Occupancy Phase 6. Post Construction Phase 4.0 GENERAL REQUIREMENTS PHASE 4.1 MANAGEMENT PLAN Provide necessary labor, materials, equipment and supplies to perform the technical assistance and support services work described herein, in accordance with contract terms and conditions. This shall include, but is not limited to the following tasks: A. Project Management Plan: Develop a comprehensive management plan for the project. Work closely with the NIH CO, PO, A/E Consultants, Institutes and Centers, and other parties involved with the project to develop and refine the project schedule and budget. Develop various alternatives for the scheduling and management of the project and make recommendations to the NIH. Provide management approach including the organization chart of roles and responsibilities to have the project construction schedule tied to the BIM and become part of the model for the construction. CQM shall provide enough input to the A/E so enough information is provided on the construction set of documents to the responsibilities and requirement for the construction contractor to develop BIM for virtual construction. Include descriptions of the various bid packages recommended for the project and methods of procurement. Develop a quality assurance plan to optimize compliance with the project management plan and applicable codes and standards. Develop project and contract administration procedures and communication protocols. All recommendations and alternates shall be interfaced with roles and responsibilities for development and verification of BIM by A/E, CQM, and Construction Contractor. Make recommendations to the NIH regarding revisions to the project management plan and incorporate approved revisions. B. The plan shall include to the extent possible, the following sections: 1. Project Definition: Known characteristics of the project. 2. Project Objectives: NIH’s goals for the project, including schedule, programmatic, budget, physical, and technical objectives. 3. Organization Chart: A summary chart showing interrelationships between the CQM (including subcontractors/consultants/BIM Coordinators and managers), NIH CO, PO, IC’s, NIH supporting organizations, design and construction contractors and other parties involved with the project. 4. Work Statement: Narrative description of the program of work to be performed by the CQM. 5. Staffing Plan: A detailed statement of the CQM staff to be used during each stage of the project, including their respective duties. 6. CQM Implementation Strategy: A description of the implementation strategy to be exercised by the CQM for providing project monitoring and other services, including utilization of resources and personnel. 7. CQM Implementation BIM Strategy: A description of review of constructability, clash coordination, and conformity of shop drawings, for virtual construction verification, prior to any physical construction. 8. Budget and Cost Control Monitoring: A draft project budget and cash flow report and analysis. The CQM shall review budget recommendations with the Government and if approved, shall incorporate them into the Project Management Plan. 9. Master Project Schedule: Computer generated master project schedule for the procurement, design, construction, outfitting, and occupancy of the project and a description of methods used to develop milestone schedules for each phase and monitor and update the schedules. Master schedule interface to the BIM and Earned Value Management Analysis and reporting. C. Revisions to the Project Management Plan: During the course of the Design Phase the CQM shall monitor the design content and progress and if necessary, shall make recommendations regarding revisions to the Project Management Plan. 4.2 TEAM ORIENTATION SESSION Team Orientation Session: Conduct a one day Team Orientation Session at or near the NIH Bethesda campus to introduce and develop camaraderie between CQM and NIH staff; identify project goals, objectives and progress to date; and begin development of the draft project management plan. Provide a written report documenting attendance and accomplishments within 14 days of the session. 4.3 MASTER SCHEDULE Master Schedule – As outlined in the Project Management Plan the CQM shall prepare a Master Project Schedule. This Master schedule shall indicate the proposed starting and finishing Milestone dates of each design and construction phase and the dates by which the design and construction activities must be completed. The CQM shall submit this Master Project Schedule to NIH for acceptance. 4.4 PROJECT AND CONSTRUCTION BUDGET A. Construction Market Survey – The CQM shall conduct a Construction Market Survey to determine current and forecast regional availability of construction services, labor material and equipment costs and overall economic and industry factors; including as much cost information as possible on recent similar projects. B. Based on the Construction Market and Facility Survey, the CQM shall prepare a Project and Construction Budget. The Budget shall be broken into specific unit hard construction costs and project soft costs. The CQM shall review it with the A/E Design Consultants and the Government, make adjustments as agreed and submit it to the Government for approval. C. The CQM shall prepare a cost analysis of the estimated costs of various design and construction alternatives. 4.5 ESTABLISH THE PROJECT MANAGEMENT INFORMATION SYSTEM A. Project Administration: The CQM shall implement a Management Information System (MIS) to facilitate communication between the NIH CO, PO, the Institutes, NIH supporting organizations, and design and construction contractors and other parties involved with the project. The CQM shall also create and maintain an accurate and complete electronic record-keeping system. The Government intends to utilize emails and other electronic communication means to the greatest extent possible where feasible and practical. B. Arrange, attend, and document meetings as may be required; prepare and distribute notices, agendas, and minutes thereof. Assist the NIH CO and PO in developing technical requirements and documentation for solicitation of construction bids and provide bid technical evaluation and documentation. Assist in the administration of design and construction contracts, including preparation of requests for proposals, review of change order proposals and payment requests, contract closeout, and warranty review. 4.6 ESTABLISH THE PROJECT QUALITY ASSURANCE PLAN Quality Assurance and Quality Control Plan: The CQM shall create a Quality Assurance and Quality Control Plan (QA/QC) that includes a description of the CQM’s methods and procedures for ensuring that each aspect of the project is subject to appropriate checks and balances, including the CQM’s personnel and subcontractors as appropriate. The QA/QC plan shall also include a description of the minimum requirements for the QA/QC plans to be implemented by the design and construction awardees. 4.7 CONSTRUCTION SITE FIELD OFFICE A. The CQM may be required to maintain an on-site office for all or part of a CQM task order. Specific requirements for such and office shall be described in each task order. 5.0 DESIGN PHASE For purposes of this contract the Design Phase shall be defined as the period of performance from Notice to Proceed to acceptance by the Government of the final design submission. 5.1 DESIGN PHASE REVIEWS A. Design reviews will typically take place at the 35%, 65%, 95% and 100% design stages and shall include review of all A/E deliverables as shown in A/E Deliverables Schedule. CQM shall review the BIM file for conformance to project requirements, review for conflicts and clash coordination, and for level of detail for modeling work. All major architectural, Structural and MEP work shall be in BIM and Revit. The A/E BIM and the Construction Contractor BIM shall be reviewed depending upon when a CQM work commences. Depending upon when a CQM task order commences, the CQM shall perform a review at each of the design stages and provide comments in writing relative to all reviews. Each design review shall include a back check of previous stage review comments to ensure that comments are included in design submissions. B. Review each submission and advise the CO and COTR if the A/E fails to submit any of the required deliverables. C. Attend design review conferences at each design stage. D. Review the completed design for constructability, clarity, consistency and coordination and verify that it complies with the Program of Requirements, the NIH Design Requirements and with the scope of work identified for the project; notify the CO and COTR of any conflicts in the design that cannot be resolved with the A/E. E. Prior to start of the construction document stage advise the A/E on the availability of labor and materials. F. Collect and consolidate comments from all parties; transmit all comments to A/E and the CO and COTR. G. Provide timely advice to the A/E on cost reducing alternatives which can be employed without impairing the overall quality level of the project, and conduct all Value Engineering workshops. Any Value Engineering shall be performed at initial stages of design, Value Engineering is not acceptable once a construction bid exceeds the budget of the project. Such instances reflect failure of the design team in proper design and estimate of the project, and a re-design may be required to fix these deficiencies. H. Provide timely advice to the A/E of any defects, conflicts, ambiguities, discrepancies, or lack of clarity in contract documents, including the use of proprietary materials or processes. I. Monitor and analyze the bidding climate and make recommendations to the A/E to take advantage of market conditions. J. Verify that all construction work, including all appropriate General Condition items, is included in the construction contract; advise the A/E of any missing work. 5.2 PARTNERING AND VALUE ENGINEERING The Government may formally apply the principles of partnering on any particular task order. This will require that the CQM project manager and/or other key personnel attend an initial partnering workshop session to discuss the relationships, issues, potential problems of and develop a partnering charter for each contract of the project. There may also be regular partnering review meetings over the length of each task order. The Government may also require formal facilitated value engineering sessions. When required, the CQM shall facilitate such sessions as part of his Scope of Work. 5.3 DESIGN PHASE COST CONTROL AND REPORTING A. Monitor the status of the budget for the entire project including design, construction, CQM costs, and any other project-associated costs be used up to the completion of program verification. B. Update all budget cost categories as necessary to maintain an accurate cost picture for the project. The construction cost estimate at pre-design, POR and at each design stage shall reflect the cost of the entire project and not to the stage of completion of design. With each progress in design stage the construction cost estimate shall become more refined and improved, cost loaded work breakdown structure (WBS) shall be provided and specific to the work required. C. Provide in the written monthly reports to the CO and COTR a comparison of budgeted costs with current cost estimates. D. Advise the CO and COTR immediately whenever a cost category estimate is tending to exceed funds budgeted. 5.4 DESIGN PHASE COST ESTIMATES A. Review all A/E cost estimates to make reasonably certain that they are accurate and that the project can be completed within funds available. B. Provide Independent Construction Cost Estimate, by a professional cost estimator at each design stage and design submissions. C. Upon receipt of each final A/E estimate attend a cost review meeting to discuss and resolve differences between the two cost estimates. 5.5 DESIGN PHASE SCHEDULES A. The initial design schedule shall include all A/E activities and will be prepared by the A/E and incorporated into a master schedule by the CQM, subject to the approval of the A/E schedule by the COTR. The CQM shall submit comments on the A/E’s schedule to the COTR. B. At the design stage the master schedule shall identify design activities and milestones. C. Working with all the parties involved, update the master schedule monthly (if required) and submit to the COTR, with a copy to the CO; if necessary, add to or expand original activities to ensure complete understanding by all involved parties of activities to be accomplished. 5.6 DESIGN PHASE MEETINGS A. Attend all design progress meetings with the A/E and other firms/individuals involved with the project, as an advisor to the COTR and CO. Coordinate with A/E for presentation of conflicts and your reviews of the BIM. B. Take an active role in all discussions, with special emphasis on procedures, progress, problems, scheduling, and other necessary matters. C. Review minutes prepared by A/E, and respond to A/E with additional comments. D. Assist the COTR and CO in scheduling NIH design and review meetings and notifying members of NIH committees in advance of all meetings. 5.7 DESIGN PHASE PROBLEMS A. Advise the CO immediately of any problem which the CQM considers beyond his ability to resolve; include recommendations on how to proceed. B. Advise the COTR and CO of any disagreement with the A/E which cannot be resolved by the CQM; include recommendations to maintain the cost, schedule, and scope integrity of the project. C. Advise the COTR and CO of any potential delays in completion of any aspect of the design and provide recommendations for ensuring the project stays on schedule. 5.8 DESIGN PHASE CHANGES A. Review all proposals for changes or amendments to the A/E contract; submit an analysis of the request and a recommended course of action to the PO and CO. B. Review all requests or recommendations for changes to the project scope and submit an analysis of the effect on the current project scope, schedule, and cost to the COTR and CO, together with recommended action to be taken and the rationale for such action. C. Recommended changes to the project scope when required for constructability reasons. 5.9 DESIGN PHASE COORDINATION A. As required, the CQM shall carefully review design documents to ensure that all construction requirements will be covered in any separate contracts for procurement of long lead items, any separate construction contracts, and General Conditions items without duplication or overlap, and sequenced to ensure completion of all work by the time required under the provisions of this contract. Provide complete review of BIM model for any conflicts, level of detail for BIM work, and have a BIM coordinator on your team to interface with the A/E and the Construction contractor BIM team. Particular attention shall be given to ensuring that bid packages clearly identify what work is included in each separate contract. B. Written review comments shall be provided on the interfacing of separate contracts at each design stage. Comments shall focus on duplication and/or overlap in separate bid packages, omissions, lack of correlation between drawings, and any other deficiencies noted. C. The CQM shall specifically address the interface between various bid packages in written review comments. 5.10 DESIGN PHASE LONG LEAD PROCUREMENT ITEMS A. At each design review, the CQM shall identify possible long lead procurement items (machinery, equipment, materials and supplies) which may need to be separately procured by the Government prior to the scheduled time of installation in order to assure completion of the project within the time specified. As each item is identified, the CQM shall notify the COTR and CO of the required procurement and schedule along with the advantages to be gained and the risks incurred by the Government should a separate procurement be made. B. If the Government determines that it is in its best interest to make a separate procurement, the CQM shall monitor the progress of the respective contractor(s) manufacturing or fabricating such items and advise the CO of any problems or prospective delay in delivery. This separate procurement shall be included in a revised CPM schedule, which clearly shows the milestones for the procurement and the relationship with the master schedule and individual construction schedules, as appropriate. 5.11 APPROVALS BY REGULATORY AGENCIES A. The CQM shall work with the Government and the Design Consultants to identify any required regulatory approvals and shall coordinate transmittal of documents to regulatory agencies; track and monitor progress, and notify the Government of any potential problems or schedule delays. 6.0 BIDDING PHASE 6.1 BID PHASE SERVICES For the purposes of this contract the Bidding Phase will cover all Construction Bid Packages. CQM activities to be performed during this phase include but not limited to: A. Prepare, assemble, and submit to the CO for approval the Solicitation Package and any amendments to the solicitation. Distribute solicitation package and any amendments. Maintain Bidder’s List. B. Carry out an active program to stimulate interest of contractors in bidding on the work. C. Participate with the CO, COTR, and A/E in pre-bid conferences with prospective bidders for the construction contract. D. Review all bids, bidder qualifications and financial reports and provide recommendations to the CO regarding award of the construction contract. E. Perform a responsibility check pre-award survey of the apparent low bidder(s). 7.0 CONSTRUCTION PHASE For the purposes of this contract the Construction Phase will cover all Construction Bid Packages. 7.1 CONSTRUCTION PHASE INSPECTIONS A. Inspect work performed by the Construction Contractor(s) for conformity with requirements of the construction contract. At the inception of Construction Contract coordinate and verify the work required by Construction Contractor for development of BIM and virtual construction. Promptly report to the construction contractor, in writing, observed variances from the construction contract requirements; send a copy to the CO. B. In the event differences arise between the CQM and any Contractor, the CQM shall inform the CO promptly, in writing, referencing applicable contract provisions and describing the CQM’s recommendation for action to be taken by the CO. The CQM shall promptly transmit the CO’s interpretation to the construction contractor. C. Advise the CO if the construction contractor(s) fails to promptly remove, correct, or replace rejected construction work. D. In accordance with Reimbursable Services, provide all construction testing services required by the CO. Promptly notify the construction contractor(s) and the CO of any material or process that does not meet requirements of the construction contract. 7.2 CONSTRUCTION PHASE SUBMITTALS A Provide and maintain a system for scheduling and tracking the review and approval of all submittals required by the construction contract documents, including shop drawings and samples. The Construction contractor schedule shall be tied to the construction BIM and the CQM shall be responsible to review the Baseline and the monthly progress of schedule and report Earned Value Analysis for on-time and on-budget delivery of work. B. Ensure that all submittals are submitted and approved in sufficient time to preclude delaying project completion. C. Monitor the time of submission and the processing of shop drawings, samples and other separate contractor submittals. If submittals are not being received in a timely manner, the CQM shall ascertain the reason, make recommendations to the CO, and take such action as may be deemed appropriate to eliminate delays. The CQM shall notify the COTR and CO promptly of any delays by the A/E or others in processing submittals. 7.3 CONSTRUCTION PHASE SAFETY A. Review the safety program developed by the construction contractor(s), and during construction, monitor compliance by the Contractor with contractual safety requirements; report deficiencies to the COTR and CO. Cooperate to the extent necessary with officials of other agencies (Federal and/or state) who are vested with authority to enforce requirements of the Occupational Safety and Health Act of 1970. 7.4 CONSTRUCTION PHASE CHANGES Furnish assistance to the COTR and CO in administration of changes to construction contracts including, but not limited to, the following services: A. Upon receipt of any change suggested by a construction contractor, the CQM shall review the merit thereof and recommend acceptance or rejection to the CO. B. Whenever a change appears to be necessary, initiate a request to the contractor for a change proposal to the construction contract. C. Prepare cost estimates for all proposed changes to the construction contract prior to receipt of the contractor’s proposal. D. Review all proposals received from the contractor, and assist the COTR in negotiating a mutually agreeable settlement, subject to final approval by the CO. E. Determine if a change will extend or shorten the specified construction completion date; provide a CPM sub-network schedule, reflecting impact on the overall construction schedule; include appropriate time extensions in all change orders. F. Prepare all change order documentation required for the CO’s signature. G. Assist the Contracting Officer in settling all change orders issued on a price-to-be-determined-later (PDL) basis prior to 50% completion of the work involved. H. If a mutually agreed settlement cannot be negotiated on PDL’s, submit all pertinent facts and a recommendation in writing of what action should be taken to the CO. I. For a change order on which agreement has not been reached on the amount of equitable adjustment prior to commencing work, the CQM shall observe construction contractor performance, and make detailed records of equipment, material, and labor utilized, the impact on unchanged work, and any other data or information pertinent to a determination of the amount of equitable adjustment of contract price and time performance. K. Maintain a change order log showing cost and status of all change orders, including date requested, date received, date negotiated, and date issued. 7.5 CONSTRUCTION PHASE – MEETINGS AND CONFERENCES Conduct a preconstruction meeting and job-site meetings (as frequent as needed) with construction contractors, COTR, and, if appropriate include representatives of the CO and other interested parties to discuss procedures, progress, problems, coordination, scheduling and other appropriate matters; take minutes of each meeting and distribute transcripts to all participants and the CO within one week. 7.6 CONSTRUCTION PHASE RECORDS At the job site, maintain on a current basis records of all contracts (including all correspondence received or issued by the CQM and the COTR); all change orders and documents related thereto; all records relating to shop drawings, samples, purchase materials, equipment, daily diaries, and all other records related to this contract and construction work. The record documents shall be incorporated in the BIM as the construction work continues; conformed specification information, catalog information and O&M shall be incorporated in BIM. Construction progress payment shall be tied to verification that all these work is incorporated into BIM. Deliver these records virtual constructed model to the CO prior to final payment under this contract. 7.7 CONSTRUCTION PHASE – DAILY DIARY, PROGRESS RECORDS, REPORTS Keep accurate and detailed written records of project progress during all stages of construction. Maintain a detailed daily diary of all events that occur at the job site or elsewhere which affect, or may be expected to affect, project progress. The diary shall be available to the COTR and CO at all times and shall be turned over to the CO on completion of this contract. 7.8 CONSTRUCTION PHASE – CONTRACTOR PAYMENTS Review all requests for payment submitted by the separate Contractor(s) for progress payments and final payment, and submit recommendations concerning approval thereof to the CO. 7.9 CONSTRUCTION PHASE – CONTRACTOR’S CPM SCHEDULE Receive and review the Contractor’s initial CPM schedule submittal and forward it to the CO with a recommendation of acceptance or rejection. Receive and review Contractor schedule updates which are required to be submitted with each request for payment and recommend appropriate action. Update master schedule to coincide at all times with the current CPM for each construction contractor. 7.10 CONSTRUCTION PHASE – RECORD DRAWINGS Maintain at the job site a current marked set of working drawing prints and specifications, indicating thereon all changes and deviations from original construction contract documents. Review the construction contractors’ record drawings to ensure that they are accurate and updated prior to approval of the monthly payment. Review that all changes and as-built are reflected into BIM as the work continues. Upon completion of construction, deliver the virtual constructed BIM model and the marked set of documents and drawings to the PO within 14 days of final inspection. 7.11 CONSTRUCTION PHASE – PHOTOGRAPHS A. The CQM shall take digital and video photographs of construction progress and problem areas on an as-needed basis. At a minimum progress photos shall be taken on a weekly basis. The CQM shall effectively label, log and file photographic records. B. Professional photographs are considered supplemental services. 7.12 CONSTRUCTION PHASE – LABOR STANDARDS Assist the CO to enforce Labor Standards Provision of the construction contract(s). Interview employees of the construction contractor(s) and subcontractor(s) for proper classification and rate of pay as required by regulations issued by the Department of Labor implementing construction labor standards (29 CFR Pat 5). Observe and report to the CO or COTR any disproportionate number of laborers, helpers, and apprentices to journeymen. Review all construction contractor payrolls after receipt from the construction contractor; when necessary, prepare letters for the CO’s signature informing contractor of violations and corrective actions to be taken; maintain a suspense system on all violations until resolved. 8.0 OCCUPANCY PHASE The Government will conduct a Coordinated Occupancy / Activation Phase to equip new or renovated areas and move the occupants into the new facilities. The CQM shall provide services as required to plan, organize, schedule, monitor and control the relocation of the new occupants from their existing facilities. This may involve conducting in-depth surveys, coordinating and supervising the relocation of existing equipment and furnishings, and researching, ordering, receiving and installation of new equipment to be procured; and coordinating them all within the users’ new spaces in the facility. The actual physical moves will be performed by others, but the CQM will provide all materials and services required to schedule, monitor, support and control the overall moves of the occupants. 9.0 POST CONSTRUCTION PHASE The CQM shall perform claims services. These services shall be negotiated as required. 10.0 SCHEDULES 10.1 MASTER SCHEDULE Within 30 days after the award of a task order, the CQM shall submit to the PO and CO for review and approval a major milestone schedule for the design, construction, and occupancy of the project (as applicable). The major milestones for design shall conform with the schedule elements of the A/E contract. This schedule, when approved, shall serve as the framework for the subsequent development of all detailed schedules by construction contractors. The schedule shall be based on a CPM network schedule. The CQM shall maintain a comparison of the baseline schedule with updated schedules, and shall include this in all monthly reports. 10.2 CONSTRUCTION SCHEDULES Within 30 days after the award of each construction contract, the CQM shall obtain from each construction contractor a cost loaded Critical Path Method (CPM) schedule. For each item in the schedule, the actual cost of in-place construction shall be included. The CQM shall review the CPM to ascertain whether it (1) includes as many activities as necessary to make the schedule an effective tool for planning, scheduling, monitoring and coordinating the work and for making progress payments, (2) complies with the major milestones of the master schedule, and (3) complies with the scheduling requirements of the construction contract(s) and (4) cost of each item is accurate and cost schedule is not “front-end loaded.” When satisfied that the contractors’ CPM is acceptable for the foregoing purposes, the CQM shall forward it to the PO and CO with his recommendation for approval; if not so satisfied, the CQM shall refer it to the PO and the CO, identifying the deficiencies. 11.0 JOBSITE FACILITIES The CQM shall ensure that contract documents include provision for (1) all of the temporary facilities necessary to enable contractors to perform their work and (2) all jobsite utilities necessary to enable the CQM to perform duties in the management, inspection, and supervision of construction. 12.0 CLAIMS Whenever any claim arises under or out of any construction or long lead procurement contract awarded by the Government in furtherance of a project, the CQM shall diligently render all assistance which the Government may require, including the furnishing of reports with supporting information necessary to resolve the dispute or defend against the claim, participation in meetings or negotiations with the claimant or its representatives, appearance before the Board of Contract Appeals or Court of Law, and other assistance as may be appropriate; provided, however, that the CQM shall be obligated under this contract to provide such services after all construction work has been completed through correction of omissions and defects, and accepted by the Government. 13.0 MONTHLY REPORTS A. The CQM shall develop and provide to the CO and PO, for all phases of a task order, a monthly report in the form of an action plan addressing the milestones of schedule and budget. It shall provide a clear comparison between original budget, master schedule and schedule milestones, the activities in each construction contractor’s approved revised schedules, and the actual date of accomplishment. A narrative shall address revisions, and projected schedule slippage, with recommendations on actions to be taken to regain the original schedule and budget or to minimize projected slippage. A copy of the updated schedule and budget shall be submitted with the narrative. B. The report shall include 60 day look-ahead of major milestones with recommendations for meeting the milestones requirements. The written report will be provided to the CO and the PO within ten (10) calendar days after the end of each month. C. American Recovery and Reinvestment Act-Reporting Requirements This contract requires the Contractor to provide products and/or services that are funded by the American Recovery and Reinvestment Act of 2009 (Recovery Act). Section 1512(c) of the Recovery Act requires the contractor to report on its use of Recovery Act funds under this contract. The Contractor shall report the information required by FAR 52.204-11(d), which is incorporated into Article I.4. of this contract, using the online reporting tool available at http://www.FederalReporting.gov. All work funded, in whole or in part, by the Recovery Act, and for which an invoice is submitted prior to September 30, 2009, shall be reported cumulatively and submitted on October 10, 2009. After September 30, 2009, reports are due no later than the 10th day after the end of each calendar quarter. These reports will be made available to the public. 14.0 RECORDS The CQM shall maintain the records at the jobsite, These records will be delivered to the CO prior to final payment under this contract. A. The Construction Manager shall request and verify that construction contractors have available at the jobsite a copy of each trade manual and standard governing quality and workmanship, which is incorporated by reference in their contracts. B. The CQM shall request from the general contractor and obtain for the Government certified records in duplicate of any building dimensions, floor level elevations, and exterior site elevations established by the separate construction contractors. Surveys shall be certified by a registered surveyor. 15.0 REIMBURSABLE SERVICES A. When directed by the CO, the CQM shall provide the following services by subcontract. When these services are required, the CQM shall provide the CO three bids for each service and a written recommendation for selection. 1. Special consultant and special inspection services, subject to prior approval by the Contracting Officer. 2. Testing Services. 3. Other services as may be required by the CO. B. Requests for the reimbursement of identified costs under provisions of this contract shall be accomplished by documentation as the CO may require. C. Offerors shall include an itemized list of anticipated reimbursable services and include a total cost as a bid item. 16.0 LUMP SUM CONTRACT PRICE Except to the extent that the CQM is entitled to be reimbursed for costs identified herein as Reimbursable items, payment of a lump sum price as provided herein shall constitute full compensation for all costs (direct or indirect, including overhead and profit), for performing the services required under a task order. 17.0 STAFF 17.1 PERSONNEL UTILIZATION A. The CQM shall utilize the personnel named and/or otherwise identified in its technical proposal as well as any additional personnel as may be necessary in order to meet the performance requirements of this contract. The CQM will not be entitled to any increase in the lump sum contract price for furnishing such additional personnel. B. In the event that any of the key personnel named in the priced proposal are unable to perform because of death, illness, resignation from the CQM’s employ, the CO’s request for removal, or similar reasons, the CQM shall promptly submit to the CO, in writing, the name and qualifications of a proposed replacement. No substitution shall be made without the prior written approval of the CO. Any such approved substitutions shall be made at no increase in the lump sum contract price In addition, if any key personnel positions are prematurely vacated, for whatever reason, a reduction shall be made in the lump sum contract price equivalent to the salary or wage of the departed employee, plus overhead and profit, for the period of vacancy in excess of 30 days. For purposes of contract price adjustments, wages and salaries referred to are those contained in the CQM’s price proposal. C. If the CO directs removal from the work of any personnel, identified other than by name in the CQM’s technical proposal, performing service necessary for accomplishment of the performance requirements of this contract, the CQM shall promptly replace such personnel with a staff member acceptable to the CO, at no change in the lump contract price. 17.2 ACCEPTANCE OF QUALIFICATIONS A. ACCEPTANCE: The CO shall accept or reject personnel proposed by the CQM. The CQM shall make a timely and prompt resubmittal to provide other personnel required to replace any that are rejected by the CO, both an initial submittal or any subsequent rejection or substitution of personnel. B. REMOVAL: The CO shall have the right to effect removal of any CQM employee at any time during the duration of this contract if that employee is deemed to not be of the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such case, the CQM shall promptly submit the name and qualifications of a replacement. C. FURTHER DOCUMENTATION: The CO shall have the right to ask any employee submitted for approval to provide further evidence or documentation of ability or suitability for their intended position by submission of additional work examples or evidence, oral interview or testing, or other appropriate means. D. NONCOMPLIANCE: Refer to Paragraph 4 below regarding consequences for CQM failure to provide properly qualified personnel in a timely manner. 17.3 SPECIAL PERSONNEL QUALIFICATIONS Special personnel required for supplementary services outside of the scope of regular services shall have qualifications as recommended and approved by the CO appropriate to the nature of the service being provided. 17.4 FAILURE TO PROVIDE QUALIFIED PERSONNEL Repeated failure or excessive delay by the CQM to provide qualified personnel that meet the stated requirements and are acceptable to the Government to perform services contracted for may be deemed sufficient reason by the CO to terminate work under this contract in whole or in part, which termination shall be as provided in the Termination Clause of this Contract. 17.5 KEY PERSONNEL A. The personnel specified in this contract are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the CO reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. The contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate. B. The core CQM staff listed below is the minimum the Government considers necessary to undertake the work of the task orders under this contract: 1 Project Manager 1 Scheduler (CPM) / Engineer 1 Cost Estimator 1 Senior Superintendent 1 Safety Specialist 1 BIM Coordinator/Manager 1 QA/QC Inspector / Manager 1 Fire Protection Specialist C. The CQM shall make all reasonable efforts to staff the project locally. 18.0 SPECIAL PROVISIONS 18.1 SUBCONTRACTORS AND CONSULTANTS Any subcontractor or consultant required by the CQM in connection with services covered by this contract shall be approved in writing by the CO prior to commencing work. Any substitution of approved subcontractors and consultants shall likewise be subject to prior approval of the CO.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/ORS/NIHOF20100248/listing.html)
Place of Performance: Address: Office of Research Facilities, National Institutes of health, Building 13, room 2E48, Gethesda, Maryland, 20892, United States; Zip Code: 20892
Record: SN02211788-W 20100722/100720235336-5625d1b74fa376f9b9c621bb79a91fb1 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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