SOLICITATION NOTICE
X -- This solicitation replaces W912L2-10-T-0012
- Notice Date
- 7/14/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L2-10-T-0018
- Response Due
- 7/26/2010
- Archive Date
- 9/24/2010
- Point of Contact
- nathan lieber, 602-267-2849
- E-Mail Address
-
USPFO for Arizona
(nathan.lieber@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-10-T-0018 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-42. The associated NAICS codes is 721110, small business size $7M. COMMERCIAL ITEM DESCRIPTION: The USPFO for Arizona has a requirement for a Lodging conference rooms and amenities and also Meals and Refreshment Breaks. 2010 Joint Family Programs Workshop August 27-29 2010 Location, conference rooms and amenities: Preferred location of the State Joint Family Programs Workshop is within the metro Phoenix area. Location must have swimming pool(s), on-site restaurant(s), room service, provide activities for families and children (for example; dive-in movies, family activities, etc&), When quoting please provide a detailed list of family activities your location will provide. Be centrally located near shopping areas, and have one main conference room that can hold up to 250 people. Location must also have a separate conference room near the main conference room for meals. Location must have foyer in conference room area for set up of community partners/vendors. Foyer must be set up with tables (possibly 20 or more) and two chairs each for community partners to set up their displays. The location must also have an administrative/control or office room for meetings and administrative working room. This room must have internet access and lock/restricted access to prevent loss of equipment. Lodging: The location will provide 100 double occupancy rooms for 2 nights on 27-28 August 10. Guests will arrive on Friday, 27 August 10 and check out on Sunday, 29 August 10 (with preferred late checkout on Sunday). A rooming list and personal credit card number will be provided no later than Friday, 20 August 10 to the location from each registered guest. Registered participants will be notified by the State Family Programs Office via confirmation email and/or phone call. If they do not confirm with a personal credit card by 20 August 10 - they will be cancelled and will not be able to attend the workshop. Cancellations will be handled based upon the locations normal cancellation policy (usually within 72 hours). Those who cancel within 72 hours or are no-shows will have their credit cards charged for one night plus any applicable taxes by the location. The government contract will not be charged for any last minute cancellations and/or no-shows. Any incidental expenses charged to the room such as telephone usage, movies, mini bar usage, room service, and ALCOHOL - which is not covered in this contract, is the responsibility of the guest. A block of 100 double occupancy rooms shall be set-aside until two weeks prior to the workshop, (i.e. rooms shall be held until 4:00 pm on 13 August 10 for the 27-29 August 10 workshop). Reservations will be placed and a room list will be provided by the State Family Programs Director no later than 4:00 pm on 20 August 10. Rooms may be cancelled at no cost to the government no later than 12:00 pm (noon) on Wednesday, 25 August 10 due to unforeseen emergencies. Please include Tax, No hidden fees. Cost per room ________________________ Total Cost ______________________ Conference rooms: 1. Main conference room for general session for 250 people (Saturday and Sunday) *200 adults staying in hotel rooms, 50 adults not staying in the hotel but attending the event. 2. Separate conference room in the same area for dining for 350 people (Saturday and Sunday) *250 adults + 100 youth = 350 people 3. Smaller conference room for child care ages 0-5 for 25 people (Saturday and Sunday) 4. Smaller conference room for Youth ages 6-8 for 25 people (Saturday only) 5. Smaller conference room for Youth ages 9-12 for 25 people (Saturday only) 6. Smaller conference room for Youth ages 13-17 for 25 people (Saturday only) (Rooms 3 through 6 needs to be in an area close to the general session but in a room where noise will not disturb general session) 7. Conference room for Breakout session 1 for 55 people (Saturday only) 8. Conference room for Breakout session 2 for 55 people (Saturday only) 9. Conference room for Breakout session 3 for 55 people (Saturday only) 10. Conference room for Breakout session 4 for 55 people (Saturday only) * 55 people x 4 conference rooms = 220 **250-220=30 not attending breakout sessions and are STAFF, VOLUNTEERS, COMMUNITY PARTNERS, OR PRESENTERS. 11. Conference room for administrative area (close to general session area) with an office set up and internet access for 20 people (Friday, Saturday, and Sunday morning) So that is 2 big conference rooms and 9 smaller ones for a total of 11 conference rooms. Please include Tax, No hidden fees. Cost Per break out room ______________________________ Cost per Conference room_____________________________ Total Cost for all days____________________________ Meals and Refreshment Breaks: All meals will be provided buffet style by the location. Breakfast on Saturday AND Sunday will be from 6:30am 7:45am and will be Light such as, pastries, muffins, bagels, milk, orange juice, coffee, hot tea, etc. preferably in a separate location not in the main conference room and where the adults and their children can eat together. Lunch on Saturday will be buffet style from 11:30am 12:45pm buffet style set up with pizza, hot dogs, hamburgers, chips, iced tea, water, etc. preferably in a separate location not in the main conference room and where the adults and their children can eat together. Refreshments (cookies, iced tea, coffee, etc see itinerary for more specific details) for two breaks on Saturday. No refreshments for Sunday. Please include Tax, No hidden fees. Also please include a Menu for each meal and Break to be reviewed by the requestor. Refreshment break cost Per Person ____________________ Breakfast cost per person ____________________ Lunch cost per person _____________________ Total cost of Meals _________________________ Total Coast of event ___________________________________ Event itinerary Friday, August 27, 2010: The State Family Programs Office staff and volunteers will arrive at the location on Friday 27 August 10 at approximately 9:00am to set up and complete last minute preparations for the workshop. Request early check-in for staff and volunteers (names will be provided at a later date). Registered attendees will begin arriving at the workshop and will be checking into their room(s) at the locations designated check-in time. At this time they will also check-in with JFPO staff for the workshop. Location will provide 3 to 4 tables with two chairs each in the lobby area near the hotel check-in desk. The JFPO staff will need a small administrative/control room with locks and restricted access (due to equipment) from 9:00am 8:00pm on Friday, 27 August 10 to maintain a working administrative office - with internet access. No meals or refreshments. Saturday, August 28, 2010: The location will provide one main conference room plus four additional conference rooms on Saturday, 28 August 10 from 6:00am 6:00pm; the main conference room will have long rectangle tables and chairs in a classroom setting large enough to accommodate 250 people. The four remaining conference rooms must be next to each other for the Youth Symposium (request that they are not too close to the main conference room with the adults) which will be broken up into four age groups (one age group for each conference room). Three of the smaller conference rooms will be set up in a classroom setting large enough to accommodate 25 children, the fourth smaller conference room must be completely cleared out of any furniture except one small sign in table and a couple of chairs for the child care providers. Request that there be a wall in between each room and not a partition due to the noise, and that the four smaller conference rooms are close to restrooms. Request ALL conference rooms provide a water station. From 9:00am 5:00pm the location will provide an additional 4 smaller conference rooms in a classroom setting to accommodate 55 adults each. Prefer that these smaller conference rooms are close to each other and on the same level of the location, if possible. These additional 4 conference rooms will be set up by presenters in the morning and will be used for break-out sessions for the adults after lunch. The JFPO staff will need a small administrative/control room with locks and restricted access (due to equipment) from 6:00am 8:00pm on Saturday, 28 August 10 to maintain a working administrative office - with internet access. The location will provide refreshments for two breaks in two separate areas, one in the adult conference area and one in the youth symposium area. The first break will be 9:30am 9:45am (for both groups) with pastries, coffee, hot tea, juice, and water for adults, and appropriate snack food (such as assorted fruits, crackers, granola bars, milk, juice, water etc.) for the youth. The second break times will be different for youth and adults. Youth will have their second break from 2:00pm - 2:15pm (in the youth area) with cookies, hot pretzels, popcorn, Goldfish-type crackers, string cheese, assorted fruits, iced tea, juice, and water. The second break for the adults will be in the general session area from 2:00pm 3:30pm (for breaks taken in-between individual break-out sessions) and will consist of cookies, cheese and crackers, assorted fruits, iced tea, and water. From 6:00am 6:00pm on Saturday, the location will provide the audio visual equipment to include screen, speakers, proxima, microphones, lighting, headsets and any controls necessary to run this equipment. The amount charged will be contingent on the number of personnel that register. (See meals section for Saturdays breakfast, AND lunch). On Saturday night after dinner, we prefer the location have some type of family activity to give families the option to spend their free time having fun with their children. In the past we have had locations that have dive-in movies, campfire stories with smores, etc. for all hotel guests. Sunday August 29, 2010: The location will provide one main conference room plus four additional conference rooms on Sunday, 29 August 10 from 6:00am 2:00pm; the main conference room will have long rectangle tables and chairs in a classroom setting large enough to accommodate 250 people. The four remaining conference rooms must be next to each other for the Youth Symposium (request that they are not too close to the main conference room with the adults) which will be broken up into four age groups (one age group for each conference room). Three of the smaller conference rooms will be set up in a classroom setting large enough to accommodate 25 children, the fourth smaller conference room must be completely cleared out of any furniture except one small sign in table and a couple of chairs for the child care providers. Request that there be a wall in between each room and not a partition due to the noise, and that the four smaller conference rooms are close to restrooms. Request ALL conference rooms provide a water station. The JFPO staff will need a small administrative/control room with locks and restricted access (due to equipment) from 6:00am 3:00pm on Sunday, 29 August 10 to maintain a working administrative office - with internet access. The location will provide the audio visual equipment to include screen, speakers, proxima, microphones, lighting, headsets and any controls necessary to run this equipment. The amount charged will be contingent on the number of personnel that register. (See meals section for Sundays breakfast). Request the location provide a late checkout for staff and select volunteers who will be helping with breakdown of the workshop and youth symposium. ****IMPORTANT!!!! NOTICE: In order to do business with the Federal Government, you must be registered in the CCR (Central Contractor Registration) database prior to award. You can register at http://www.ccr.gov. About 3 days after registering, you will be assigned a CAGE code (Contractor and Government Entity code). For assistance with registration, you can contact CCR at 888-227-2423. ****** If there any questions please contact me. Nathan Lieber Contractor NGAZ - USP&FO Purchasing & Contracts 5645 E. McDowell Rd Phoenix, AZ 85008 Fax 602.267.2429 Phone 602.267.2849 (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Contractor compliance with the statement of work. Offerors are required to submit with their proposal enough information for the Government to evaluate the minimum requirements required in this synopsis. A description of the facility quoted is required. CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/ TO REGISTER, GO TO URL: http://www.ccr.gov/. Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply: 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. FAR 52.204-4, Printed or Copied-Double Sided on Recycled Paper; FAR 52.204-7, Central Contractor Registration; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations of Subcontracting; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.212-1, Instructions to Offerors,. FAR 52.212-3 (Alt 1), Offerers Representations and Certifications, Commercial Items (offerors shall include a completed copy as part of their quote). A copy of the Offerors Representations and Certifications may be obtained from the plans section of (www.nationalguardcontracting.org). FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 ALT A, Required Central Contract Registration, Commercial Items. (XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION) (Full text available at (http://farsite.hill.af.mil); Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract. The following clauses are incorporated by reference: 52.203-3, Gratuities, 52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government; 52.219.1 (Alt II), Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.233-3 Protest After Award; 52.222-37, Employment Reports On Special Disabled Veterans; 52.222-3, Convict Labor; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (31 U.S.C. 3332); 52.252-2, Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://farsite.hill.af.mil); 52.252-6, Authorized Deviations in Clauses; 252.225-7001, Buy American Act Balance of Payment; 252.225-7000, Buy American Act Balance of Payment; 252.225-7036, Buy American Act-NAFTA; 252.232-7003, Requests for Equitable Adjustments; 252.212-7000, Offer representations and Certifications-Commercial Items (Posted at website); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION) (full text available at http://farsite.hill.af.mil); 252.225-7012, Preference for Certain Domestic Commodities; 252.243-7002, Request for Equitable Adjustment; 252.247-7022, Representation of extent of transportation by sea; 252.247-7023, Transportation of Supplies by Sea; 252.247-7024, Notification of Transportation of Supplies by Sea. Award can only be made to contractors registered in Central Contractor Registration (http://www.ccr.gov). Quotes will be due by 26 July 2010, 10 a.m. Local time. Email quotes will be accepted at Nathan.lieber@us.army.mil, reference RFQ# W912L2-10-T-0018 in the subject line. FAX quotes will be accepted AT 602-267-2429. Quotes can also be mailed to AZAA-PFP, USPFO FOR ARIZONA, 5645 E. MCDOWELL RD, PHOENIX, AZ 85008.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L2-10-T-0018/listing.html)
- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ
- Zip Code: 85008-3442
- Zip Code: 85008-3442
- Record
- SN02206116-W 20100716/100714235504-bf8d5b4730f942a6e4a86ed666ce242c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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