SOURCES SOUGHT
D -- Automated Information System Supporting DOD OIG Applications
- Notice Date
- 7/14/2010
- Notice Type
- Sources Sought
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- Defense Information Systems Agency, Procurement Directorate, DITCO-Scott, 2300 East Dr., Building 3600, Scott AFB, Illinois, 62225-5406, United States
- ZIP Code
- 62225-5406
- Solicitation Number
- MAC00008
- Archive Date
- 8/7/2010
- Point of Contact
- Willie Spivey, Phone: 703-604-9245
- E-Mail Address
-
willie.spivey@dodig.mil
(willie.spivey@dodig.mil)
- Small Business Set-Aside
- N/A
- Description
- Request for Information (RFI) for Automated Information System Supporting DOD OIG Applications PURPOSE: This is a Request for Information (RFI), as defined in Federal Acquisition Regulation (FAR) 15.201(e). The Government is issuing this RFI in an effort to understand market availability, technical characteristics, and functionality of Information Technology (IT), tools, or products capable of satisfying the technical, functional, and/or operational capabilities described in this RFI. This is not a request for proposal, request for quotation, or an invitation for bid, nor does its issuance obligate or restrict the Government to an eventual acquisition approach. All information received from this RFI will be used for planning and Market Research purposes only. The Government does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted or use of such information. Acknowledgement of receipt of responses will not be made, nor will respondents be notified of the outcome of the information received. TARGET AUDIENCE: This Sources Sought Synopsis is also interested in outreaching to small business and gauging small business capabilities. As such, small businesses are highly encouraged to respond. Small business responses will be used to assist the agency in performing market research to determine whether or not there are two or more qualified and capable Small Businesses to provide the aforementioned service Affirmative responses must be received by 23 July 2010, 3:00 pm, Central Time, to be included in this RFI. INSTRUCTIONS TO VENDORS: If the Government has additional questions or a need for information vendors will be contacted and asked to provide additional information. DOD IG recognizes that vendors may include proprietary information and trade secrets in their responses. DOD IG will treat all responses with the same level of content security as afforded source selection sensitive documents. DOD IG is not responsible or liable for any costs incurred by vendors in the response to this RFI. Delivery Instructions Submission packages should be emailed to willie.spivey@dodig.mil no later than 3 pm, July 23, 2010. BACKGROUND Historical Services Currently, DOD OIG utilizes the Defense Audit Management Information System (DAMIS). DAMIS is a planning and tracking system that was originally designed to provide an automated tool for capturing and distributing audit project information. DAMIS subsequently became the automated tool used to record time and attendance and training information in other DOD OIG components. It has been determined that DAMIS has reached the end of its life cycle and no longer satisfies the needs of the DOD OIG Audit components. A new information management system is necessary to accommodate the current and future needs of DOD OIG to track and monitor audit project status, provide data for Congressional and other reporting, and track and forecast project costs and expenses. OBJECTIVE The purpose of this request for information is to provide the DOD OIG with an automated information system to facilitate planning, managing and supporting its users throughout both the United States and world-wide. Users include executives, managers, project leaders, auditors, management analysts, management support personnel, evaluators, investigators, inspectors, and technical support personnel. The system should be able to provide tracking and reporting for audit activities, personnel assignments and timekeeping, and personnel training. The system will be used for day-to-day tracking of audit activities and personnel, and for producing reports that provide timely and accurate information about audit activities and personnel and the associated costs. The goal for this system is to provide personnel with a day-to-day means of recording their activities and accomplishments, and to provide management with a timely and precise view of this activity. The system should be able to accommodate the current and future needs of the DOD OIG to track and monitor audit project status; provide data for the Secretary of Defense, Congressional, and other reporting; and track and forecast project costs and expenses including training and travel. It is anticipated that contractor support will be used throughout the period of performance identified in the contract. SCOPE The automated information system will be used to plan, track, monitor and report on DOD OIG work products and personnel assignments, training, and certifications and memberships. Work products include audits, assessments, evaluations, and inspections, but are not limited to these types of reports. Personnel assignments are associated with the work products, although individuals can be simultaneously associated with more than one work product. The DOD OIG has offices throughout the continental United States (CONUS) and overseas (OCONUS) that obtain services and support from a primary site over an Intranet. Personnel must be able to track time spent on each project; account for training requests for both mandatory and non-mandatory training; and account for external professional certifications, internal certifications, and memberships they hold in professional organizations. Management personnel must be able to track availability of personnel by components and divisions. DOD OIG also serves as a focal point for audit-related reporting from other DOD agencies to other branches of the Federal Government. The operational concept is to have a beginning-to-end project management system for the DOD OIG that provides corporate management of projects and costs, mid-level management support of audit programs, and audit staff in their day-to-day responsibilities. The project management system must provide: 1) A "dashboard" that provides rolled-up data for the elements below. 2) Requesting and tracking of training using OPM Form SF182. 3) Project Management capability to: a. Allows employees and mid-level supervisors to track audits, assessments, evaluations, inspections, and other work products. b. Tracks and reports the number of work hours and employee resources assigned; calculates project costs based on employee hourly pay rates,; and calculates the Return on Investment (ROI) for DOD-OIG audits, assessments, evaluations, inspections, and other work products. c. Tracks and reports the travel costs associated with both projects as well as training. System should interface with the Defense Travel System, used by the DOD-OIG to track travel costs. 4) A time and attendance system, that pulls data from an external database. Additionally, the system should provide the following services: 1. Track, manage, and monitor the creation of reports to justify the performance of audit or audit-related projects and the development of the ODIG-AUD Annual Audit Plan. 2. Plan, track and report on personnel assignments, project status, and costs for DOD OIG projects including audits, assessments, evaluations and inspections of DOD programs and operations. 3. Track, monitor, and report on staff resource availability, travel dollars, calendar days, and work hours expended during the performance of audits, assessments, evaluations, and inspections of DOD programs and operations. 4. Track, manage, monitor, and report on personnel at the DOD OIG Component level. 5. Record, track, and report on time spent by DOD OIG personnel on DOD OIG projects and non-project related activities. 6. Track, monitor and report on actual project performance against approved milestones and budgets. 7. Provide an ad hoc capability for reports on planned, ongoing, and completed projects. 8. Perform trend analysis on projects issued, estimated and actual monetary benefits gained or recovered through completed DOD OIG work projects coverage of key strategic areas, and critical DOD issues from past audits across all of DOD. 9. Track and report on the status of findings, recommendations, and potential monetary benefits associated with DOD OIG audits, assessments, evaluations, and inspections; and GAO audits on DOD activities. 10. Track and report on DOD OIG management action items taken to resolve identified risks and weaknesses identified during audits, assessments, evaluations, and inspections of DOD programs and operations. 11. Monitor and report on the execution of the training and travel budgets. 12. Provide a means to plan, schedule, monitor, and report on personnel training requests and completion of the requests both individually and as an organization. 13. Track, monitor, and report on compliance with mandatory, Federal, and DOD OIG-initiated education requirements. 14. Facilitate the coordination and exchange of information among the Defense oversight organizations and their respective customers about planned, ongoing, and completed audits, evaluations, and inspections of DOD programs and operations to minimize duplication of efforts. 15. Facilitate the collection of data from the Defense oversight organizations about their activities completed during the 6-month reporting periods ending March 31 and September 30 for Semi-Annual Reporting to Congress as required by the Inspector General Act of 1978, as amended. Technical Requirements The system must meet the following minimum technical requirements: 1. Prefer existing Commercial Off the Shelf (COTS) software, with an established product lifecycle of at least 5 years, and future versions available to ensure longevity of the system. 2. Provide a web-based interface and capability to integrate with Microsoft Office SharePoint. NOTE: Is this a MINIMUM requirement? 3. Web-based interface must be Common Access Card (CAC) enabled for user authentication. 4. The system must be Section 508 compliant, as well as meet all DoD Information Assurance (IA) and Information Security requirements. 5. The system must be able to operate efficiently over low-bandwidth connections. The typical connection currently provided to DoD OIG field offices is a T1 (1.544Mbps) connection, with some offices connecting over satellite links. NOTE: Is this expected to remain the same, or would we upgrade if something better is available? 6. The system must be capable of importing and exporting data to Oracle and SQL databases and in XML format. 7. The system must use DoD approved PKI certificates to authenticate users. 8. The system must be able to protect stored sensitive information using NIST-approved cryptography. SECURITY CLEARANCE: This effort involves the contractor having access to FOUO, Confidential and classified information/material. The contractor shall provide personnel with clearances up to the "TOP SECRET" level for some tasks which are identified and SECRET for all others. RESPONSES: Responses to this RFI are to be submitted via email to willie.spivey@dodig.mil: no later than 23 July 2010, 3:00 pm, Central Time. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified. POINTS OF CONTACT: Willie Spivey, 703-604-9245, willie.spivey@dodig.mil
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