MOD | 71 | RF Shielded Rack (Amended)

FBO DAILY ISSUE OF JULY 15, 2010 FBO #3155
MODIFICATION

71 -- RF Shielded Rack (Amended)

Notice Date: 7/13/2010
Notice Type: Modification/Amendment
Contracting Office: 1701 N Ft Myer Drive, Arlington, VA 22209
ZIP Code: 22209
Solicitation Number: 1019030380
Response Due: 7/20/2010
Archive Date: 1/16/2011
Point of Contact: Name: Steven Haines, Title: Contract Specialist, Phone: 703-875-6746, Fax:
E-Mail Address: hainessg@state.gov;
Small Business Set-Aside: Total Small Business
Description: AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation number is 1019030380 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-34. The associated North American Industrial Classification System (NAICS) code for this procurement is 334119 with a small business size standard of 1,000.00 employees. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2010-07-20 13:30:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Springfield, VA 22153 The Department of State requires the following items, Brand Name or Equal, to the following: LI 001, RF Sheilded RackTo Contain:Kform -36U Cabinet Assembly (or equal) (Part Number: KF0810001-1454-01 Rev 1)-I/O Panel, (Part Number: KF0812005-1454-01 Rev 1) **See Quote Configuration Worksheet, attached to this RFQ on www.FedBid.com, for salient specifications. All vendors must specify exact manufacturer, make, model, part number, and specifiactions being quotred to be eligible for award. All vendors must complete and submit the attached Quote Configuration Worksheet in accordance with the instructions in this RFQ** SPECIFICATION NOTES: Minimum depth (to support internal electronics) shall be 38" inches. Maximum thermal the rack needs to cool is 10,000 btu/hr. The I/O panel must be configured at the top of the rack to meet DoS installation requirements. Vendor shall include with its submission the manufacturer's test report to verify the product meets NSA 94-106 requirements., 8, EA; LI 002, Crating for the racks in line item 001: Rack shall be shipped in a wooden crate/pallet designed for hoprizontal shipping. Vapor wrap shall be used for each rack along with the appropriate amount of dessicant. Racks shall be placed in shipping crates with front door facing up. Forklift ports on the crate shall be placed with proper consideration for the center of gravity., 8, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Agencies may require registration with the Central Contractor Registry (CCR) prior to receipt of order, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.ccr.gov. All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO remanufactured, refurbished, or gray-market products. All bid prices must include shipping FOB Destination CONUS (CONtinental U.S.). No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award. The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acquisition.gov/far/ This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR: http://www.arnet.gov/far DOSAR:http://statebuy.state.gov/dosar - Past performance, earned-value and the ability to deliver within GITMs time constraints are evaluation factors in determining awardee, along with other factors stated in this solicitation. - Weight is a consideration for all items due to Government shipping-related costs. - GITM receiving hours are 7:00 AM 3:00 PM Eastern Time, Monday thru Wednesday. - Driver must contact Robert Hall, GITM Warehouse Manager (703-970-2123, HallRP@state.gov) and make a Dock Appointment prior to delivery of shipment. - Shipments without Dock Appointments may be refused, at vendors risk and expense. - Shipping Address: - U.S. Department of State - c/o ManTech - 8020 Grainger Ct., Springfield, VA 22153 - Software licenses and key codes without physically conveyed deliverables must be sent via E-mail to Dawn Cavallo, GITM Procurement Manager, at CavalloDM@state.gov (703-970-2117). Email Subject line must include Requisition/Reference Number (AQ 1019######) found in Block 4, of DoS Form 347: Order for Supplies and Services. - Pallets must be wood with standard 3-stringer construction and 4-way entry.- All pallets must be marked with Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services. Each and every box, package, and container containing materials shipped pursuant hereto, shall be clearly marked with the following. All Block references are to DoS Form 347: Order for Supplies and Services: (a) Government Order number (SAQM#########) found in Block 3; (b) Government Requisition/Reference Number (AQ 1019######) found in Block 4; (c) Consignee address as shown in Block 6; (d) Name and address of the contractor in Block 7. Each box containing one or more items must include the following information for each item contained therein: (a) Part number in human readable and Bar Code form; (b) Serial number (if applicable) in human readable and Bar Code form; (c) If the equipment is modified from its original manufactured state, a new Part Number must be assigned and marked and Bar-Coded on the container as above, in addition to the original Part Number and Bar-Code; (d) If the equipment is modified, the original Part Number and Bar-Code may not be obscured or removed. (e) If a new Serial Number is assigned, it must be marked and Bar-Coded on the container as above. A packing list shall accompany each shipment, shall be attached to the outside (not inside) of an outermost box or container, and shall include the following information: (a) Name and address of consignor; (b) Name and address of consignee; (c) Government Order number (SAQM#########) found in Block 3 of DoS Form 347: Order for Supplies and Services; (d) Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services; (e) Description of each item shipped as contained within boxes or containers, including item number, quantity, number of containers, and package number, if any; (f) If multiple order line items have been assembled into a major component, packing list must show information from item (e) above for each individual order item within the major component; (g) Pallet count and box count. Vendor will include a copy of the Government purchase/delivery order with the packing list. - The vendor may not substitute any item listed on this order without prior written approval by the Contracting Officer. - No other individual is authorized to change Part Numbers, manufacturers, quantities, delivery dates or any other specifications of this award either verbally or in writing. - Items, including configuration components and arrangement, that do not conform to the Descriptions and Part Numbers found on the order will be rejected at the time of delivery at vendors risk and expense. - Items not in compliance will be returned to the vendor at no additional cost to the Department and comments will be recorded in the vendors Past Performance File. - Random Quality Assurance will be conducted to ensure conformance. - GITM does not allow use of third party component substitutions in any Equipment Configurations offered under a Brand Name. All items, including configuration components and arrangement, must conform to the Descriptions and Part Numbers found on the order. - Random Quality Assurance will be conducted to ensure conformance. - If it is determined that third party components were used, in violation of this order, and resulting in the compromise of equipment warranties or any other cost to the Government, the vendor will assume said costs, and other remedies may be available to the Government in accordance with the Termination for Cause clause at FAR 52.212-4(m) - Any infraction as above will be recorded in the vendors Past Performance File. - Worldwide manufacturer warranty is required for parts and labor on all components. - Vendor pickup and delivery at 8020 Grainger Ct., Springfield, VA 22153 for warranty returns will be guaranteed by the vendor, at no additional cost to the Government, within 3 business days of vendor notification. - Units received for repair under warranty must be returned to GITM at the address above, within 30 days of vendor pickup. - A 120-Day lead time is required for returning a defective item from a Government OCONUS location. - If award is made to a vendor who is a non-manufacturer, the vendor will coordinate with the manufacturer for any warranty repairs/concerns. - Upon award, vendor will provide a written escalation process via E-mail to Dawn Cavallo at CavalloDM@state.gov. The written escalation process will include the following information: - Sales Contacts for both Field and Internal - Sales Management Contacts - Customer Support Reps and their Management to include: - Customer Service Representative; - Warranty Liaison Representative; and - Integration Representative. - Vendor will provide name, phone, E-Mail, and back-up personnel points of contact in each area of responsibility. - GITM requests that the vendor provide an estimate of response time and a plan for escalation to the next level. At the time their bid is submitted, vendors are required to complete the Quote Configuration Worksheet(see solicitation attachment, Excel format). This spreadsheet will be used, in conjunction with other bid information, to evaluate the technical specifications being offered. All applicable configuration cells must be completed by the vendor; all vendor data cells must be unhidden, unlocked, and not write-protected; and Quote Configuration Worksheet must be submitted in Microsoft Excel format. Government data cells (requested specifications) may not be altered by the vendor. Vendor alteration of Government data cells (requested specifications) may result in a non-responsive bid and removal from award consideration. Each Offeror must provide this required Quote Configuration Worksheet by email to hainessg@state.gov so that it is received at that electronic address no later than the closing date and time for this solicitation. Failure to deliver the Quote Configuration Worksheet prior to the closing date and time for this solicitation will result in a non-responsive bid and removal from award consideration. The Department of State is not responsible for locating or obtaining any information not identified in the offer and accompanying Quote Configuration Worksheet. Submission of incomplete configuration data will result in a non-responsive bid and removal from award consideration. The Quote Configuration Worksheet Master may be obtained by emailing Steven Haines at hainessg@state.gov. DOSAR 652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999) is hereby incorporated by reference. (a) The Department of States Competition Advocate is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged to first contact the contracting office for the respective solicitation. If concerns remain unresolved, contact the Department of State Competition Advocate on (703) 516-1693, by fax at (703) 875-6155, or write to: U.S. Department of State, Competition Advocate, Office of the Procurement Executive (A/OPE), Suite 900, SA-27, Washington, DC 20522-2712. (b) The Department of States Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the AQM contracting activity ombudsman, Lisa Million, at tel. 703-875-5230. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1693, by fax at (703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 900, SA-27, Washington, DC 20522-2712. (End of provision) (a) The Contractor shall deliver 1 unit of Item 001 within 30 calendar days from the date of this contract to the Government at Springfield, VA 22153 for first article tests. Upon award, vendor MUST contact Dawn Cavallo at cavallodm@state.gov, 702-970-2117 to arrange delivery date and time. Shipping documentation shall contain this contract number and the Item identification in accordance with all instructions elsewhere in this order. The characteristics that the first article must meet are specified elsewhere in this contract (See line items). (b) Within 21 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. (c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests. (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall have failed to make delivery within the meaning of the Default clause of this contract. (e) Unless otherwise provided in the contract, the Contractor -- (1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance; and (2) Shall remove and dispose of any first article from the Government test facility at the Contractors expense. (f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay. (g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test. (h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government. (i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror and have been accepted by the Government. The Offeror may request a waiver. (End of clause)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/State/FedBid.com/FedBid1/1019030380/listing.html)
Place of Performance: Address: Springfield, VA 22153; Zip Code: 22153
Record: SN02204533-W 20100715/100713235448-0c6a57da53eb22a1f7206cc0305e6414 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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71 -- RF Shielded Rack (Amended)