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Q -- Medical Grade Liquid Bulk Oxygen

Notice Date
Notice Type
Sources Sought
325120 — Industrial Gas Manufacturing
Contracting Office
Department of Veterans Affairs;VISN 9 NCA (90C);1639 Medical Center Parkway, Suite 400;Murfreesboro TN 37129
ZIP Code
Solicitation Number
Response Due
Archive Date
Point of Contact
Roy Rossignol
E-Mail Address
Contract Specialist
Small Business Set-Aside
DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to perform/provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including, commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions should be submitted by email to roy.rossignol@va.gov. Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub-zone, 8(a), small, small disadvantage, woman-owned small business, or large business) relative to NAICS 325120, Industrial Gas Manufacturing (size standard 1000 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions in the acquisition planning phase of the acquisition cycle. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the FBO website https://www.fbo.gov/. Responses to this sources sought synopsis are not considered adequate responses to the follow on solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: VA MidSouth Healthcare Network (VISN) 9 is seeking sources for a potential contract to provide distribution and supply of medical-grade liquid bulk oxygen for a base period with four (4) one-year option periods which may be exercised by the Government. All medical gas manufacturers and fillers of medical-grade liquid bulk oxygen must be registered with FDA as drug manufacturers. All oxygen shall be manufactured, processed, packed, transported, and stored according to FDAs Current Good Manufacturing Practices (CGMP) regulations, and all labeling shall comply with FDAs labeling regulation (21 CFR Part 201). Liquid bulk oxygen delivered shall be medical-grade and shall meet or exceed the standards cited in the current edition of the United States Pharmacopoeia/National Formulary (U.S.P.). Contractor-owned equipment shall be installed, inspected, and maintained by the contractor without additional cost to the Government. Through the duration of the contract, the contractor shall be liable for the integrity, suitability, and safety of contractor-owned tank(s) that will insure compliance with applicable regulations, standards and normal good practices. Manifold, cylinders for the reserve supply, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with the facility's gas system shall be furnished by the contractor, without cost to the Government. The manifold or liquid converter shall deliver gas at a pressure and rate of flow adequate to supply the system. Each liquid oxygen storage container shall have an outlet that allows access for testing the purity of the oxygen. Prior to first filling, contractor must perform in-service training for the six (6) VISN 9 Medical Centers to include the following facets for contractor-owned systems: the refill procedure, any preventive maintenance support requirements that may be needed from the medical center systems, and an explanation of all the volume alarm and low pressure set-points. Potential offerors are requested to indicate which or all facilities they would be capable and interested in serving (see physical locations of the medical centers below). The contractor will provide written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Prior to first filling, and annually thereafter, alarm set-point testing and written verification must be presented through the use of a qualified third party expert per NFPA 99, 2002 Edition for contractor-owned systems. Any code deficiencies in the Medical Center's existing system, as defined by NFPA 50. Each liquid oxygen storage container shall also contain a remote monitoring device (telemetry), supplied by the contractor, for the purpose of measuring oxygen levels by both the Government and the Contractor. Offerors will be required to conduct a site visit as part of the actual solicitation submission process and will be announced and contained within the actual solicitation when posted. Responses to this Sources Sought must be emailed to roy.rossignol@va.gov no later than 4:00pm CST, June 18, 2010. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained below. Please place "Attention: Medical-grade liquid bulk oxygen" in the subject line of your email. This notice is to assist the VA (VISN 9) in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description [three (3) pages or less] that shows your company can provide distribution and supply of medical-grade liquid bulk oxygen to all are part of the VISN 9 Medical Centers. Include past experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility. The services sought will begin on October 1, 2010. Please specify your availability to start date. Please indicate your address (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the Central Contractor Registration (CCR) at http://www.ccr.gov and/or the VetBiz Registry at http://vip.vetbiz.gov/. If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in CCR and to receive award based on SDVOSB or VOSB status you must be registered in the VetBiz Registry. Contracting Office Address: Department of Veterans Affairs: Network Contract Activity (NCA) 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129 Place(s) of Performance: VA Medical Center Memphis, 1030 Jefferson Ave., Memphis, TN 38104 VA Medical Center Mountain Home, Veterans Way at Lamont St., Mountain Home, TN 37684 VA Medical Center Tennessee Valley Healthcare System (TVHS) Murfreesboro Campus, 3400 Lebanon Pike, Murfreesboro, TN 37129 VA Medical Center Tennessee Valley Healthcare System (TVHS) Nashville Campus, 1310 24th Ave., South, Nashville, TN 37121 VA Medical Center, Lexington 1101, Veterans Dr., Lexington, KY 40502 VA Medical Center Louisville, 800 Zorn Ave., Louisville, KY 40206 VA Medical Center Huntington, 1540 Spring Valley Dr., Huntington, WV 25704 Point of Contact(s): Roy Rossignol, Contract Specialist Department of Veterans Affairs VISN 9 Network Contract Activity (NCA) (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro, TN 37129-2573 Phone: (615) 225-6877 Fax: (615) 225-5432
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