SOLICITATION NOTICE
V -- 11th AV CMD Yellow Ribbon Event in Orlando, FL 3 - 7 June 10. Hotel must be within 10 miles of the Orlando International Airport and within walking distance to restaurants
- Notice Date
- 5/14/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USAR Contracting Center - South (Jackson), 4340 Magruder Avenue, 1st Floor, Fort Jackson, SC 29207
- ZIP Code
- 29207
- Solicitation Number
- W912C610R0013
- Response Due
- 5/19/2010
- Archive Date
- 7/18/2010
- Point of Contact
- Stephanie Bodrick, 803-751-9617
- E-Mail Address
-
USAR Contracting Center - South (Jackson)
(stephanie.bodrick@usar.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Yellow Ribbon Reintegration (Orlando, FL) 4-6 June 2010 $ $ Requirement Each/Package Total Costs Sleeping Rooms $_________ $_________ 10 - Sleeping rooms @ government per diem for 4 nights= 40 rooms (3-7 JUN 10) 15 - Sleeping rooms @ government per diem for 2 nights= 30 rooms (4-6 JUN 10) 500 - Sleeping rooms @ government per diem for 2 nights= 1000 rooms (4-6 JUN 10) ** Late check out; 1300 Total: 1070 Sleeping Rooms Meeting Rooms 1 - General Session room for 1000 persons for 2 days quarter- round table (5 - 6 JUN 10) w/Podium; set in theater style, Elevated stage approximately 12ft long x 8ft wide along the front wall with two (2) projectors and two screens approximately 10 x10. Note 3 7 - Breakout Appointment /training rooms for 50 persons each w/ rounds for 2 days (5-6 JUN 10) Note 3, 5 6 Childcare rooms for 400 children with 8 small round tables and chairs in each room. (5-6 JUN 10) Note 3, 6 1 Access to business center for 4 days utilize internet and hotel copy machine for up to 500 copies. (3-6 JUN 10) Note 3 1 Staff Operations Center with tables and seating for 15 persons for 4 days (3-6 JUN 10) w/three (3) 3x6 tables Note 1 22 Booth setups with tables, 4 chairs each, and electricity and cables for 11 of the 22 booths (5-6 JUN 10) Note 3, 4 1 Registration/Information area with counter space, tables and chairs or stools for 8 persons; available for duration of event (4-6 JUN 10) Note 2 Meals Note 8 $_________ $_________ 1 - Breakfast buffet meal (full, hot breakfast) for 1000 persons on 05 JUN 10/ 0600am 0900pm 1 - Lunch meal (full, hot lunch) for 1000 persons on 05 JUN 10/11:30am 1:30pm 2 - Breaks for 1000 each (AM and one PM break) on 05 JUN10 Note 7 1 - Breakfast meal (full, hot breakfast) for 1000 persons on 06 JUN 10/0600-0900 1 - Break for 1000 persons (AM) on 06 JUN 10 Note 7 1 Dinner buffet meal (full, hot dinner) for 1000 persons on 5 Jun 10/5:00pm 7:30pm AUDIO VISUAL for 5 6 Jun 10 $_________ $_________ 3 - LCD PROJECTORS (1in General Session and 2 in Breakouts) 2 -10 ft Rollup Screens (General Session) 2 - 8 ft Rollup Screens (Breakouts) 1 32 in HD LCD Monitor (General Session) 1- 42 in HD TV/Monitor (Breakout Activity room) 4 Laptop computer with CD/DVD Player capability (1 General Session and 3 in Breakouts) 1 - Mixer/Transmitter (General Session) 8 - Cordless Microphones (2 General Session, 6 in Breakouts) 2 -Wireless Lavalieres (General Session) 6- Flip charts (1 in General Session and 5 in Breakouts) 4 - AC Power Strips (1 in General Session and 3 in Breakouts) 4 25 in HD AC Cables (1 in General Session and 3 in Breakouts) 6 DVD Player (Childcare Breakout Activity room) $ $ Requirement Each Total Costs INTERNET CONNECTIONS $_________ $_________ 1 - Wireless Internet connections (03-06 JUN 10) (Operations Center) 3 - Wireless Internet Connections (04-06 JUN 10) (1 in General Session, Childrens room and in Breakout ) Childcare- Teen Activities Note 6$_________ $_________ Childcare for approximately 400 children for 1 days on 5-6 JUN 10. The provider must have at least one (1) certified trainer; provide for secure sign-in and sign-out of child; provide games and activities for age appropriate children. TRANSPORTATION$_________ $_________ Transportation for 300 personnel from: Airport to hotel (04 JUN 10) - 10- hour window starting at approximately 10:00am to 12:00pm Hotel to airport (06 JUN 10) - 4 -hour window starting at approximately 10:00am to 12:00pm Parking$_________ $_________ Self parking for 400 personnel and staff: 04-06 JUN 10 Notes: 1.Operations Center is required from Thursday, 3 Jun 10, 1:00 pm through Monday, 7 June 10/09:00am. The location must be on the same floor adjacent to the General Sessions Classrooms with an external phone line.. 2.Registration/Information Area required from Friday, 04 Jun10, 10:00 am through Sunday, 6 Jun 10, 2:00pm 3.General Session, Breakouts, and Private meeting rooms and Booths are required from Saturday, 5 Jun 10, 6:30 am through Sunday, 6 Jun 10, 4:00pm. Hotel will provide pens and pads for each student in each room. 4.Booths setup required from Saturday, 5 Jun 10, 6:30 am through Sunday, 6 Jun 10, 4:00 pm. 5.Breakout Activity Room with 42in or larger TV/Monitor from 05 Jun 10, 7:30am through 6 Jun 10, 4:00pm. 6.Child care on Saturday, 5 June 2010 from 7:00 AM 5:00 PM and Sunday, 6 June 2010 from 7:00 AM 2:00 PM. Ages: (0-5 150), (6-12 150), (13-17 100) 7.Rooms dedicated to training events will be supplied with water, coffee, tea and snacks (example: cookies, fruit, muffins) available for the attendee outside of the classes on Saturday, 5 June 10 from 8:00 AM 10:30 AM and 1:30 PM 4:00 PM and 6 June 10 from 8:00am 10:30 am, to include snacks for the children. 8.Breakfast buffet (Sat & Sun) with intermittent refills of the following food items: assorted soft drinks, coffee, juice, tea, milk, water, soy milk, assorted cut & whole fruit, pancakes, waffles, eggs Benedict, yogurt, granola, sausage, bacon, hash brown potatoes, condiments, muffins, bagels. Lunch buffet(Sat ) with intermittent refills of the following items: Salad bar, hot buffet to include an assortment of food, meat dish (sandwich), vegetables, corn, (vegetarian style food), potatoes, breads, assorted soft drinks(regular & diet) milk, cold tea, assorted whole fruits and desserts. In addition, kid friendly meals (400) must be provided such as chicken fingers, applesauce, macaroni and cheese, hamburger, French fries etc. Dinner buffet (Sat) with intermittent refills of the following items: Salad bar, hot buffet to include an assortment of meat, fish, chicken, pasta, vegetables, potatoes, bread, assortment of soft drinks(regular & diet), water, cold tea, hot coffee, regular & soy milk and desserts. In addition, kid friendly meals (400) must be provided such as chicken fingers, applesauce, macaroni and cheese, hamburger, French fries etc. Grand Total $_________________
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/a9cf7d40fa10d58e15871f8a493340f7)
- Place of Performance
- Address: USAR Contracting Center - South (Jackson) 9810 Lee Road Fort Jackson SC
- Zip Code: 29207
- Zip Code: 29207
- Record
- SN02150195-W 20100516/100514235152-a9cf7d40fa10d58e15871f8a493340f7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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