PRESOL | 99 | PROVIDE TRAMS AND OPERATION OF TRAM VEHICLES AT THE ROOSEVELT-VANDERBILT NATIONAL HISTORIC SITE This action is full and open business participation.

FBO DAILY ISSUE OF MAY 13, 2010 FBO #3092
SOLICITATION NOTICE

99 -- PROVIDE TRAMS AND OPERATION OF TRAM VEHICLES AT THE ROOSEVELT-VANDERBILT NATIONAL HISTORIC SITE This action is full and open business participation.

Notice Date: 5/11/2010
Notice Type: Combined Synopsis/Solicitation
Contracting Office: NER - GETT Gettysburg National Military Park, Administration 1000 Biglerville Road Gettysburg PA 17325
ZIP Code: 17325
Solicitation Number: Q179010E22
Response Due: 5/21/2010
Archive Date: 5/11/2011
Point of Contact: Kever L.Swafford Contract specialist 7173343139 Kever_Swafford@contractor.nps.gov;
E-Mail Address: Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: N/A
Description: 1. Classification Code:4119-Transportaion Services 2. NAICS Code: 485991 - Transit & Ground Transportation 3. Solicitation Number: Q179010E22 4. Notice Type: Combined Synopsis/Solicitation 5. Synopsis: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603 Streamlined solicitation for commercial items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 6. This is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-38. 7. This action is full and open business participation. 8. BID SCHEDULE: Provide Tram Vehicles and Driver for 5 Months $_____________ Specifications:Please provide a price quote for services in accordance with Statement of Work. Services to be performed in accordance with Area Wage Determination found in WD 05-2384 (Rev.-9) was first posted on www.wdol.gov on 08/18/2009 Award shall be made to the offeror whose quote offers the lowest priced, technically acceptable offer to the Government. The following FAR provisions and clauses are incorporated by reference: FAR 52.212-1 Instruction to Offerors-Commercial Item (June 2008). Companies must have valid DUNS numbers and be registered with Central Contractor Registration (CCR). FAR 52.212-2 Evaluation Commercial Items (Jan 1999). FAR 52.212-3 (Aug 2009), Offerors Representatives and Certification-Commercial Items. FAR 52.212-4 Contract Terms and Conditions Commercial Items (Mar 2009). FAR 52.212-5 Contract Terms and Conditions required to Implement Statutes or executive Orders Commercial Items (Apr 2010), FAR 52.219-6 Notice of Total Small Business Set-Aside (Jun 2003)(15 U.S.C. 644), FAR 52.219-28 Post Award Small Business Program Rerepresentation (Apr 2009)(15 U.S.C. 632(a)(2)), FAR 52.222-3 Convict Labor (JUN 2003)(E.O.11755), FAR 52.222-19 Child Labor Cooperation with Authorities and remedies (Aug 2009)(E.O. 13126), FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999), FAR 52.222-26 Equal Opportunity (Mar 2007)(E.O.11246), FAR 52.222-36 Affirmative Action for Workers With Disabilities (Jun 1998), FAR 52.225-1 Buy American Act-Supplies (Feb 2009), FAR 52.225-2 Buy American Act-Certificate (Feb 2009), FAR 52.225-13 Restrictions on certain Foreign Purchases (Jun 2008), FAR 52.232-33 Payment of Electronic Funds Transfer-Central Contractor Registration (Oct 2003). FAR 52.222-41 Service Contract Act of 1965 (Nov 2007) 12. Additional clauses incorporated in this acquisition by reference include: FAR 52.203-2 Certificate of Independent Price Determination (APR 1985), FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006), FAR 52.253-1 Computer Generated Forms (JAN 1991). 13. Offers may be submitted on company letterhead or stationary and must include the following information: Company name, contact information, DUNS Number, CAGE Code, unit price, payment terms and discount offered for prompt payment and must include the required FAR 52.212-3 Offeror Representations and Certification Commercial Items (Feb 2009) of which copies can be obtained by downloading the document from www.arnet.gov/far. 14. When quoting, please refer to Solicitation Q179010E22. Point of contact is Kever L. Swafford at 717-334-3139 or via e-mail: kever_swafford@contractor.nps.gov Closing date and time for receipt of quote is May 21, 2010 at 04:00 pm, Eastern Standard Time. Contractors may fax quotes to (717)334-6871 or mail hard copies to Gettysburg National Military Park, Administration, 1000 Biglerville Road, Gettysburg, PA 17325. Copies of FAR Clause 52.212-3 may be accessed via the Internet at www.arnet.gov/far. A formal notice of changes, if applicable will be issued in the FedBizzOpps (www.eps.gov) via an amendment(s). Copies of clause 52.212-3 will be provided upon offeror's request. 15. Should you have any questions, please contact Kever L. Swafford at 717-334-3139 or via e-mail: kever_swafford@contractor.nps.gov STATEMENT OF WORKThe National Park Service, Roosevelt-Vanderbilt National Historic Sites is seeking to contract with a qualified company to operate and maintain handicap accessible trams for the purposes of transporting visitors on the grounds at the Home of Franklin D. Roosevelt National Historic Site, and the Eleanor Roosevelt National Historic Site (Val-Kill). The contract period for the Home of Franklin D. Roosevelt is for June 1, 2010 through October 31, 2010. The base contract period for Val-Kill is for June 1, 2010 through October 31,2010. Electric Tram at the FDR Home Site The purpose for the tram is to assist people who have difficultly in walking the mile from the Visitor Center to the Home of Franklin D. Roosevelt National Historic Site. This equipment will operate between the visitor center, and the Home of FDR. The tram will accompany Ranger led guided tours. Ranger led tours of the Home of FDR begin at the visitor center. Each house tour includes a grounds tour before the group goes into FDR's home. The tram will accompany the ground tour portion of each tour. Tours of the Home of FDR are presented once an hour in the morning, increasing to every half hour by mid afternoon. One tram can accommodate tours that begin at the Wallace Center every half hour. The driver will drop one tour group at the FDR Home, picks up people from the tour that is exiting the home, and then returns to the visitor Center for the next group. The hours of tram operation at the FDR site are from 8:45 am to 5:15 pm. The tram follows a circular route on hard-packed gravel and paved walkways with pick-up and drop-off points at the Visitor Center, FDR Presidential Library/Museum, and Home of FDR. FDR Tram Requirements for Base year Contractor is to provide the equipment, and drivers for a seven-day-a-week operation, eight hours per day. The tram must be able to carry up to 16 passengers at one time, and provide wheelchair access for at least one person. The service at the Home of FDR will provide visitors transportation from the Visitor Center to the Home of FDR for scheduled tours, plus return transportation to the Visitor Center after the completion of each tour. The tram will also pick up visitors in front of the Presidential Library/Museum. It is expected during busy visitor times, the tram will be regularly cycling from the Visitor Center to the Home. The service must be operable by one person. This person will assist and supervise the safe seating of passengers, in addition to operating the vehicle. The driver must be able and willing to accommodate and transport persons who are mobility impaired. The Contractor must provide a comparable replacement vehicle in cases of vehicle breakdown with limited (4 hour) interruption to the service. The operator must be capable of maneuvering through narrow lanes of the proposed path of travel without endangering pedestrians. Smoking will not be permitted at any time on the system. Contractor is to provide full service: drivers, insurance, and maintenance.Occasionally, tram and drivers are needed for park sponsored special events. Contractor shall provide additional cost for services to the park on request The vehicle will be charged overnight at an electrical outlet provided by the National Park Service. Electric Tram at Val-Kill The purpose for the tram is to assist people who have difficultly walking at the Eleanor Roosevelt National Historic Site (Val-Kill). The tram will transport visitors between Val-Kill parking lots and the visitor center throughout the day. Ranger led tours of Val-Kill are given once an hour early in the day, increasing to every half hour by mid afternoon. The hours of tram operation at Val-Kill are from 8:45 am to 5:15 pm. The tram driver makes trips as needed to accommodate visitors who have difficulty walking between the parking lots and the Eleanor Roosevelt home. The majority of visitors walk the short distance involved. Val-Kill Tram Requirements Contractor is to provide the equipment, and drivers for a seven-day-a-week operation, eight hours per day. The tram must be able to carry up to 6 passengers at one time, and provide wheelchair access for at least one person. The service at the Eleanor Roosevelt NHS (Val-Kill) will provide visitors transportation from the "staff" parking lot and "public" parking lot to the visitor center, and back to the parking lots on completion of their visits. This transportation service will be provided on a regular cycle back and forth throughout the workday. The service must be operable by one person. This person will assist and supervise the safe seating of passengers, in addition to operating the vehicle. The driver must be able and willing to accommodate and transport persons who are mobility impaired. The Contractor must provide a comparable replacement vehicle in cases of vehicle breakdown with limited (4 hour) interruption to the service. The operator must be capable of maneuvering through narrow lanes of the proposed path of travel without endangering pedestrians. Smoking will not be permitted at any time on the system. Contractor is to provide full service: drivers, insurance, and maintenance. Occasionally, tram and drivers are needed for park sponsored special events. Contractor shall provide additional cost for services to the park on request The vehicle will be charged overnight at an electrical outlet provided by the National Park Service. Route and Schedule Changes The Contractor shall alter the route, route schedule, and stops as required by the NPS to, among other reasons, meet desired service levels and times. The NPS will provide the Contractor seven days notice for any required change [NPS should be able to alter route any time]. Surveys NPS may periodically request the Contractor to distribute survey forms to be filled out by passengers and returned to the NPS. Passenger Counts Contract drivers shall maintain daily records of the number of passengers transported. Tram drivers will record the number of passenger boardings by stop and time of day. The number of wheelchair boardings will be recorded separately. Ridership records will be provided to the NPS on at least a monthly basis, or more frequently when requested. The Contractor shall provide a detailed description of the vehicle the Contractor intends to make available during the contract period. At a minimum the following information must be provided: length, width, height, wheel base, ground clearance, turning radius, floor height, axle weight ratings, gross vehicle weight, seating capacity, location of wheel chair ramp/lift, age of vehicle, VIN and current mileage on vehicle. The Contractor shall submit a photo of the proposed vehicle. At a minimum the trams shall meet the following specifications: 1. The trams shall have the capability of being enclosed due to inclement weather. 2. The trams must meet USDOT, OSHA and WSDOT safety standards. 3. The trams must meet ADA requirements so it is able to accommodate physically challenged riders. 4. Trams shall be clean and have an attractive appearance. Any vehicle that the NPS determines is not sufficiently clean or has an unsuitable appearance shall not be utilized and will be replaced by the Contractor. 5. Trams must be free of graffiti -- interior and exterior. Vehicle Maintenance and Cleaning Requirements 1. All preventative maintenance requirements shall be performed at regularly scheduled intervals, in accordance to manufacturer's schedule maintenance recommendations and timetable. As part of their technical proposal, the contractor shall outline their preventive maintenance plans and procedures. 2. Contractor shall provide all lubricants, repairs, cleaning, parts, supplies, labor, maintenance, major components, and component rebuilding and replacement. Contractor shall be fully responsible for the safe and efficient maintenance of all vehicles in strict conformity to all regulations, orders and requirements. 3. Brake inspections and maintenance shall be performed in accordance to manufacturer's schedule maintenance recommendations and timetable to ensure the safe and efficient operation of the braking system. 4. All components of tram bodies, appurtenances and frames shall be maintained in a safe, sound and undamaged condition. Repairs (including body, glass, and all tram appurtenances) shall be made within 7 days of occurrence, unless the defect would affect safety or passenger comfort or have a significant effect on appearance. In the latter cases, repairs shall be made before the vehicle is put back into service. 5. All mechanical, electrical, fluid, air and/or hydraulic systems shall be maintained in a safe, operating condition. 6. All repairs shall comply with all local, State and Federal regulations and manufacturer's requirements. 9. Contractor shall maintain an up-to-date Vehicle Maintenance File for each vehicle that shall contain, at a minimum, the following information.a. Makeb. Modelc. serial numberd. Preventative Maintenance Inspection Reportse. Daily Condition Reportsf. Hours in Serviceg. Component change outsh. Failure/Road call information 10. The Preventative Maintenance Inspection Reports shall be kept for the term of the contract. These records shall not be destroyed until the Contractor has received written approval from the NPS. Copies of the Daily Condition Reports shall be provided to NPS after the service period has ended, prior to the end of the contract period of performance. 11. The Vehicle Maintenance File shall be available to NPS upon request during the service period 12. On a daily basis, trams utilized in service shall be cleaned inside and out, including mud or other excessive residue on the rear end, dusting or vacuuming of all seats, dashboard, and exposed surfaces; sweeping or vacuuming of all floor areas, including wheelchair ramp, the removal of gum, grease, oil, etc. All graffiti, interior and exterior shall be removed before a tram is placed back in service. Washing and scrubbing of the full exterior shall be accomplished on an as needed basis. 13. Seats that have been vandalized or damaged shall be cleaned and/or replaced within 7 days unless the NPS is notified in writing as to the reason for the delay and the delay is approved by the NPS. All seats that can no longer be kept clean, have cushions that have broken down, contain graffiti or stains that cannot be cleaned, or are damaged beyond repair, shall be replaced. Safety and Risk Management Program The Contractor shall develop, maintain and implement a written Documented Safety Program to be submitted to and approved by the NPS prior to commencement of work under the Contract. Start of work will NOT occur without receipt of the Contractor's program. The program shall include the following elements: a. Purpose, Duties, Responsibilities and Administrationb. Inspection and Abatementc. Accident Investigation and Reportingd. Traininge. Emergency Procedures Additional Requirements 1.. Drivers shall follow all Federal and State laws pertaining to operation of trams. 2. Scheduled safety inspections may be performed by Federal and State OSHA Officials and NPS officials. The park may request additional inspections by the New York Department of Transportation. 3. The Contractor shall submit a Monthly Safety Report, including, but not limited to, narrative of all accidents or incidents, notice of safety training held and suggestions for safety improvements. 4. The Contractor shall prepare and submit an Accident Report, using forms designated by the NPS, for any accident or incident involving Contractor employees and Contractor or NPS vehicles within 72 hours. Except for witness statements, reports shall be typed and delivered either by hand or transmitted electronically via email to the ROVA contract representative. 5. NPS law enforcement personnel must be notified immediately at the time of all motor vehicle accidents involving a bus or tram, and a law enforcement ranger shall be requested by the Contractor in order to complete an investigative report. Service will NOT continue with the vehicle and driver involved in the accident until the on-scene investigation is completed by NPS law enforcement personnel. Contractor will be responsible for bringing in a second driver to finish out the day with second tram, and to transport visitors, unharmed from the accident back to the visitor center. Driver Requirements Each driver of the Contractor engaged in the provision of NPS service shall have completed, in addition to possessing a CDL if required, a course of training in vehicle operations that will ensure safe and professional operation of said trams. This training will be developed by the Contractor, and previous driving experience may be substituted for formal training. Tram drivers will be provided orientation materials developed by NPS staff relating to park issues, resources, history, customer service, etc. prior to the start of the service period. Tram drivers are employed primarily as transportation providers and not tour guides; information provided to park visitors will be to encourage them to use visitor services provided by the Park. This material will enable drivers to provide basic, accurate information to questions from visitors in a courteous manner. Tram driver appearance - All of the Contractor's tram drivers shall present a professional appearance at all times. Proper uniform and appearance is required. A uniform standard must be submitted with the proposal and approved by the NPS. The drivers shall present a, clean, well-groomed, and neat appearance at all times. Buttons, emblems or logos shall not be worn, except for Contractor logo and name and Contractor awards, such as safe driving pins. Tram Drivers are prohibited from accepting "Tips". Tram drivers shall have at least one year of experience operating passenger shuttles or equivalent.The Contractor shall, in concert with NPS representatives, review, and provide the current motor vehicle record (MVR), of any and all drivers that the Contractor proposes to use during the term of the contract and the Contractor shall reject for employment under the contract any driver that: (1) Has a driving/motor vehicle record with more than five infractions points within the last two years. (2) Has a driving/motor vehicle record which contains a conviction within the last five years for any of the following: reckless operation, careless driving, Driving under the Influence (DUI), Driving While Intoxicated (DWI), and or Implied Consent, and/or any suspension or revocation of any driving privileges under any Implied Consent statutes regardless of the type of vehicle that was being driven. This requirement shall be read broadly to cover any similar offense of operating any type of motor vehicle while under the influence of, or impaired by, any drug, substance or alcoholic beverage. The NPS reserves the right to run its own background investigations, if deemed necessary. Substance Abuse, Records and Training Requirements for Drivers 1. The Contractor shall comply with Substance Abuse Policy and Guidelines that complies with the Federal Highway Administration Regulation 49 CFR, Part 382.2. The Contractor shall maintain a system of records to meet DOT regulations regarding employee records for driving time and for on-duty time for all shuttle drivers.3. The Contractor shall develop an ongoing Safety and Training/Refresher Training Program to be approved by NPS. This program shall address any unsatisfactory shuttle driver performance or if the driver has not driven for 90 days for any reason. This training shall be at the Contractor's expense. NPS shall monitor the Contractor's program. The Contractor shall maintain a complete training file on each employee and shall make it available to NPS upon request.. Requirements Applicable To All Contractor Personnel 1. The Contractor shall review personal and character references of employees and individuals provided for this Contract. 2. The Contractor shall not assign to any services under this contract any former NPS employee(s) who have been terminated from NPS services for just cause. Exceptions must be requested in writing and approved by the Superintendent of ROVA. 3. Employee Conduct. The NPS is regulated by Title 36 of the Code of Federal Regulations - Parks, Forests, and Public Property, which also applies to Contractors and Contractors' employees. Contractor employees/personnel in contact with the public shall follow the National Park Service's, Expected Behaviors, set forth during NPS provided training. Contractor personnel/employees shall also follow the following requirements.a. As a condition of continuing employment, drivers' seatbelts are properly fastened when vehicles are in motion.b. Motor is turned off and key is removed when drivers leave their vehicles in public areas.c. Other walkway users are respected in word, deed and attitude.d. Vehicle is stopped in a safe location and appropriate NPS or Contractor staff members are called when passengers create an unsafe atmosphere.e. Vehicle horn is used to warn of unsafe conditions, not to gain attention.f. A quiet, calm and professional voice will be used when addressing visitors.g. Drinking of non-alcoholic beverages by drivers is allowed only when the tram is fully stopped. No drinking of any beverages while vehicle is in operation. h. Eating by drivers is allowed only when the tram is turned off.i. Opinions about park management are not shared with the public during working hours.j. A complete uniform is worn when tram is in service and driver is on duty.k. Park visitors are the reason drivers are employed at ROVA. All visitors will be treated with a respectful attitude. l. Complaints about service are an adverse reflection on both the Contractor and the NPS. Contractor is to notify the park's COR of any visitor complaints upon receiving them.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/Q179010E22/listing.html)
Place of Performance: Address: ROOSEVELT-VANDERBILT NATIONAL4097 ALBANY POST ROADHYDE PARK, NY; Zip Code: 12538
Record: SN02146737-W 20100513/100511235337-0b679755467c71d06c7312c94a70703c (fbodaily.com)
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99 -- PROVIDE TRAMS AND OPERATION OF TRAM VEHICLES AT THE ROOSEVELT-VANDERBILT NATIONAL HISTORIC SITE This action is full and open business participation.