SOLICITATION NOTICE
R -- Faciliation Consultation Services for the Office of White Oak Services for the FDA
- Notice Date
- 4/27/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- REQ1070374
- Archive Date
- 5/15/2010
- Point of Contact
- Mary Rose A. Nicol, Phone: 3018277183
- E-Mail Address
-
MaryRose.Nicol@fda.hhs.gov
(MaryRose.Nicol@fda.hhs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- 1. BACKGROUND The Food and Drug Administration's (FDA) mission statement states that the FDA is responsible for protecting the public health by assuring the safety, efficacy, and security of human and veterinary drugs, biological products, medical devices, our nation's food supply, cosmetics, and products that emit radiation. It has been said by FDA leadership that fundamentally, FDA is an intellectual enterprise engaged in the business of managing information. FDA requires a continuation of the contractor services providing facilitation, coaching, and business consulting services in support of the Office of White Oak Services (OWOS). The contractor has experience and is very familiar with the mission/vision of the OWOS and similar organizations within FDA. In support of its mission and business objectives, the FDA Office of the Commissioner (OC), Office of Management (OM) reorganized the Office of White Oak Consolidation and the Office of Real Property Services/Division of Logistics Services and Facilities Operations into the newly established Office of White Oak Services (OWOS). The Office of Management has restructured the decentralized construction, relocation, facilities operations and logistics development and support elements into a more centralized structure which is reflective of today's best practices. The centralized OWOS has been in place for approximately 20 months and OWOS leadership would like to obtain feedback from staff on what is working well and not working well in the organization as well as suggestions for improvement through a variety of avenues. OWOS seeks continuation of assistance in facilitation services, coaching, strategic planning, material development (i.e., meeting agendas, presentations, communications to staff, survey development, survey results compilation, meeting minutes, etc.).. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, simplified acquisition procedures and the resultant purchase order will include all applicable provisions and clauses in effect through the Federal Acquisition Circular 05-30. This announcement constitutes the only solicitation and a written solicitation will not be issued. This combined synopsis/solicitation, NAICS code 541611, is to notify contractors that the government intends to issue a Firm Fixed Price Contract in accordance with FAR Part 13.106 for the following specifications, under the simplified acquisition procedures. This action is designated as a 100% small business set-aside for a span of One (1) Base Plus four (2) Option Years. Prospective offerors are responsible for downloading the solicitation and any amendments. It is the offeror's responsibility to monitor the FedBizOpps website for the release of any amendments to this solicitation. The Government reserves the right to award a contract without discussions if the Contracting Officer determines that the initial offer(s) is/are providing the Best Value and discussions are not necessary. This solicitation is issued as a Request for Quotes (RFQ). Facilitation Support This task includes providing meeting facilitation support for various OWOS organizational meetings. The OWOS staff is located on the White Oak Campus in Silver Spring, MD. Meetings that require facilitation support will be held onsite or at designated offsite locations TBD. Facilitation Support includes the following: • meetings, to include one offsite and two to four onsite, with OWOS to understand objectives/anticipated outcomes of facilitated meetings, • development of communications to OWOS staff in regards to upcoming strategic activities (i.e., organization development, division staff meetings, skills assessments, team building, etc), • development of meeting agendas, meeting presentations, flip charts, etc to utilize with the participants in the meetings • conduct structured meetings and serve as meeting facilitator to develop materials for off-site retreat; a facilitator is a person who helps a group of people understand their common objectives and assists them to plan to achieve them without taking a particular position in the discussion and enabling the group or individuals to work more effectively and in a collaborative manner • perform note taking during meeting sessions • Development of final meeting summaries and recommendations. Deliverables Due Date Status reports describing the work performed for all tasks and resources • Written progress report • Accomplishments • Plans • Outstanding Issues Monthly from time of award Develop meeting agendas/meeting materials for each meeting with the staff and with management. Monthly Plan and facilitate meetings as required Monthly Document Meeting activities and recommendations No later than 2 weeks after meeting concludes 3. PROJECT MANAGEMENT AND CONTROL REQUIREMENTS In addition to specific management and administrative requirements described, the Contractor shall provide progress reports and deliverables as outlined below: 3.1 Status Reporting 3.1.1 The Contractor shall submit a Monthly Status Report describing the work performed for all tasks and resources expended to date. The Monthly Status Report shall provide a written progress report, to include accomplishments, plans, outstanding issues, and an updated project schedule maintained in Microsoft Project. The status report shall be provided by the Contractor Project Manager to the FDA OWOS Project Officer. The report shall specify: a. Current project performance. b. Key accomplishments and problems encountered. c. Key issues requiring FDA management attention within a set timeframe for response. 3.1.2 The Contractor shall also be responsible for preparing and participating in program reviews, management briefings, stakeholder presentations and off-site retreats. 3.2 Deliverables 3.2.1 All artifacts delivered to the FDA shall be provided in a format specified and approved by the FDA OWOS Project Officer. 3.2.2 The Contractor shall submit all preliminary, intermediate and final task order deliverables in electronic formats to the FDA. For automated formats, the following software packages shall be used: Reports - Microsoft Word; Spreadsheet - Microsoft Excel; Project Management - Microsoft Project; Presentations - Microsoft PowerPoint; Database Management System - Microsoft Access. 3.2.3 If not possible to include graphics and images (for example for figures and illustrations) in the same electronic file, FDA will accept text in one of the above formats and the graphics and images as separate files. Acceptable graphic and image files formats are: A. jpg B. tif C. bmp D. vsd 3.2.4 All deliverables as defined by this Statement of Work shall be provided to FDA in draft electronic form for FDA's review and comment. Material, administrative support costs, and travel for the contractor should be billed by the contractor along with direct labor hours. Travel costs should be consistent with Federal Travel Regulation guidelines. 4. FDA INVESTMENT LIFE CYCLE The FDA Investment Life Cycle does not apply to this project. 5. GOVERNMENT FURNISHED LOCATION AND EQUIPMENT 5.1 Work will typically be performed at the FDA facility; the contractor will have the ability to work remotely as well. Meetings, briefings, interviews and work sessions shall be conducted at FDA offices as specified by FDA's appointed representative (Project Officer) managing the contract. In some cases work sessions may be planned for an offsite location. The FDA will provide the contractor office space for up-to one (1) individual, at the White Oak Campus at 10903 New Hampshire Ave, Silver Spring, Maryland. 5.2 All government furnished office space will be equipped with desk, chair, telephone, computer (either desktop or laptop) including access to email, internet, MS-Office suite of tools. 6. GOVERNMENT FURNISHED INFORMATION The government will work directly with the contractor to provide information required during the consulting. 7. DOCUMENT REVIEW and APPROVAL The FDA Project Officer shall direct the contractor to provide a project plan that will incorporate FDA's review of all contractor deliverables. The OWOS Director or her designated program representative(s) will be responsible for identifying the committees and individuals to review and comment on each of the deliverables. As part of the review process the contractor will be responsible for preparing and participating in program reviews and management briefings. 8. PACKING, SHIPPING INSTRUCTIONS The Contractor shall deliver one (1) electronic copy of each deliverable to the FDA Project Officer. Evaluation Criteria - OWOS Facilitation, Coaching and Business Consulting 1. Past Performance - 50 Points The offeror shall demonstrate that they have successfully performed activities of similar size and similar in nature as those identified in the statement of work within the past two years. This shall be done by describing current and past work of a similar or identical nature in such a manner that an evaluation can be made of performance history and the relevance of this experience to the requirements of the solicitation. 2. Corporate Experience - 20 Points The offeror shall clearly demonstrate that they have the technical expertise necessary to perform the tasks outlined in the statement of work. 3. Qualifications of Personnel - 30 Points The offeror will demonstrate that key personnel have the requisite experience and qualifications to satisfy OWOS' requirements. Offeror must provide evidence of related education, knowledge and experience for proposed personnel in the activities in the statement of work. Total Possible Points = 100 Points
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/REQ1070374/listing.html)
- Place of Performance
- Address: Silver Spring, Maryland, 20993, United States
- Zip Code: 20993
- Zip Code: 20993
- Record
- SN02133187-W 20100429/100427234904-1908682fc7539fc942abfe3b3943148e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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