SOLICITATION NOTICE
59 -- PURCHASE OF HIGH WATTAGE POWER SUPPLY MODIFICATION KITS
- Notice Date
- 4/21/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334419
— Other Electronic Component Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199, United States
- ZIP Code
- 23703-2199
- Solicitation Number
- HSCG44-10-Q-PC5078
- Archive Date
- 5/13/2010
- Point of Contact
- James A Lassiter, Phone: (757)686-2149, Carrie J. Houck,
- E-Mail Address
-
james.a.lassiter@uscg.mil, Carrie.F.Houck@uscg.mil
(james.a.lassiter@uscg.mil, Carrie.F.Houck@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request For Quote number RFQ HSCG44-10-Q-PC5078.This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-39. This procurement will be processed in accordance with FAR Part 12. The North American Industry Classification System (NAICS) is 334419. The SBA size standard in Dollars is 500 Employees. This is Not a Small Business Set-Aside, due to this acquisition being a Sole Source Procurement it is not anticipated that there will be 2 or more qualified Small Business Concerns to provide pricing for this requirement. The USCG Command and Control Engineering Center (C2CEN) Ports. Va. 23703 intends to purchase on a non-competitive basis with DELTA INTEGRATION INC. for the purchase of Modification Kits. See Schedule B below. The Coast Guard does not own nor can they obtain specifications or other technical data for these Items. Request for such will be disregarded. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1 & 13.106-1(b). Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations/proposals. However, all quotations/proposals received within 5 days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes for future acquisitions. The contractor for this proposed Sole Source contract is: DELTA INTEGRATION INC. Cage Code: 0R8M2 An EPLS/CCR/BINCS Contractor Verification Information search was conducted on APR/21/2010; by the Contracting Officer listed below. This is Considered to be a Sole Source Acquisition. See below attached Justification for Other Than Full and Open Competition. JOTFOC Schedule B- Line Item 1: Modification Kit for ATON High-Wattage Power Supply Part Number# 0R8M2-912-1 Qty Required: 100 each The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST VALUE to the Government, price and other factors considered. FIRM FIXED Price Proposals/Quotations may be submitted on company letterhead stationary and must include the following information: Cage Code Number/DUNS Number, Cost breakdown, Unit Price, Extended Price, Delivery of Subscription, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is APR/28/2010 @ 8:00 AM EST. Facsimile and E-mail quotes are acceptable and may be faxed to (757) 686-4018 or E-mailed to the primary POC James A. Lassiter Contracting Officer James.A.Lassiter@uscg.mil 2nd POC Ms. Carrie Houck Contracting Officer, USCG Carrie.F.Houck@uscg.mil *PLEASE NOTE* Offerors are to provide Firm Fixed Prices,by APR/28/2010 @ 8:00am EST. The Anticipated Award Date for the Purchase Order Contract is APR/29/2010, this date is approximate and not exact. The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 Instructions to Offerors FAR 52.212-2 Evaluation-Commercial Items (a) Overall Best Value to the Government FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, Offerors should be registered in CCR, Central Contractors Registration The Following FAR Clauses apply to this Acquisition: FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items The government intends to award a Purchase Order Contract resulting from this solicitation to the responsible bidder quotation conforming to the solicitation which will be most advantageous and Overall BEST VALUE to the Government, price and other factors considered. FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Overall Best Value to the Government considering,Price, Technical Capability. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (AUG 2009) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions –Commercial Items (MAR 2009) with the following addendas: FAR 52.252-2 Clauses Incorporated by Reference (Jun 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(Jul 2006). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer – CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil End of Clause FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders –Commercial Items (DEC 2009), The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212), FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)(E.O. 12722,12724,13059.13067,13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) End of Clause The following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. The following Statement/Information is in reference to this Acquisition being considered to be a Sole Source Acquisition based on the following as provided to the Contracting Officer and hereby agreed upon. Justification for Other Than Full and Open Competition. JOTFOC (a) Each justification shall contain sufficient facts and rationale to justify the use of the specific authority cited. As a minimum, each justification shall include the following information: (1)Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition.” USCG C2CEN (Command & Control Engineering Center) located in Portsmouth, VA. (2)Nature and/or description of the action being approved. Procurement of 100 ea HWPS Modifications Kits for ATON (Aid to Navigation) HWPS (High Wattage Power Supply) Part Number 0R8M2-912-1. The HWPS Modification Kits will be installed on ATON HWPS currently in the Coast Guard inventory and supplied via contract DTCG40-00-C-70015 awarded to Greystar Electronics. This procurement action will standardize all versions of ATON HWPS currently in the Coast Guard Inventory and eliminate the need to establish a separate configuration item. (3)A description of the supplies or services required to meet the agency's needs The ATON HWPS is a specialized power supply which is hermetically sealed and adapted to operate in extreme conditions found in maritime environments such as lighthouses. When installed, the HWPS Modification Kits (Part Number 0R8M2-912-1) allow the ATON HWPS output voltage to be adjusted without disturbing the hermetical seal. The purchase of the HWPS Modification Kits will standardize all versions of ATON HWPS in the Coast Guard Inventory. (4)An identification of the statutory authority permitting other than full and open competition. 6.302-1 (2) (ii) Supplies may be deemed to be available only from the original source in the case of a follow-on contract for the continued development or production of a major system or highly specialized equipment, including major components there, of, when it is likely that award to any other source would result in a substantial duplication of cost to the Government. (5)A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. The proposed contractor, Delta Integration is currently fabricating 60 ATON HWPS under contract HSCG-G8-09-P-E43065. The ATON HWPS delivered under contract HSCG-G8-09-P-E43065 are form fit and function identical to the ATON HWPS delivered under previous contract DTCG40-00-C-70015 (Greystar Electronics). However, the ATON HWPS provided by the previous contract DTCG40-00-C-70015 (Greystar Electronics) do not have the components provided in the modification kit. Therefore the ATON HWPS currently in Coast Guard inventory and delivered under previous contract DTCG40-00-C-70015 (Greystar Electronics) cannot be adjusted without opening the access cover and disturbing the hermetic seal. Delta Integration has successfully developed and implemented a design in the ATON HWPS (via contract HSCG-G8-09-P-E43065) that permits adjustment of the output voltage without disturbing the hermetic seal. When installed, the modification kits will provide this same functionality to ATON HWPS currently in CG inventory delivered under previous contract DTCG40-00-C-70015 by Greystar Electronics. Delta Integration also has the in depth knowledge of the quality and standards of parts required for the modification kit to survive in the extreme conditions of a maritime environment. (6)A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. A solicitation is to be posted on FED-BIZ-OPS (7)A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. The anticipated cost is $9000.00 based upon the parts that are required for the modification kit. (8)A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted. Market research was done based upon Internet search for pricing information from various vendors on the individual parts of the modification kit. Due to the customized nature of some of the components, some parts are not readily available from vendors. (9)Any other facts supporting the use of other than full and open competition, such as: (i) Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available. (ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. $21,220.16 would be required for a contractor to develop, design, test, and implement similar feature for the ATON HWPS that would permit external adjustment of the output level voltage without disturbing the hermetic seal. There will be an additional 90 days time delay that would also prevent the existing ATON HWPS (provided by Greystar Electronics without the modifications) located at SFLC (Surface Forces Logistics Center) to be issued the field. This time delay is based up awarding a contract to develop, design, test, and implement similar feature for the ATON HWPS that would permit external adjustment of the output level voltage without disturbing the hermetic seal (iii) When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. (10)A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. N/A (11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. Subsequent acquisitions for additional modification kits are not planned. This procurement is limited only to purchase of sufficient number of modification kits to retrofit the existing ATON HWPS (currently in Coast Guard inventory) previously delivered under contract DTCG40-00-C-70015 by Greystar Electronics. If additional HWPS are required to be fabricated, the statement of work will have provisions to ensure that the HWPS will have to the ability to have voltage output levels adjusted externally. (12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief. (b) Each justification shall include evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel. Paul Lamczyk Apr/20/2010 Technical (signature)/ Date James A. Lassiter Apr/21/2010 Contracting Officer (signature)/ Date
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