SOLICITATION NOTICE
X -- Rental of Meeting & Conference Rooms/ Lodging
- Notice Date
- 4/12/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Air Force, Air Force Reserve Command, 914 AW/LGC, 2720 Kirkbridge Drive, Niagara Falls IAP-ARS, New York, 14304-5001
- ZIP Code
- 14304-5001
- Solicitation Number
- FA6670-10-Q-0016
- Archive Date
- 5/22/2010
- Point of Contact
- ROBERT L KUCH, Phone: 716-236-2177, LORRAINE L MCMULLEN, Phone: 716-236-2216
- E-Mail Address
-
robert.kuch@niagarafalls.af.mil, lorraine.mcmullen@niagarafalls.af.mil
(robert.kuch@niagarafalls.af.mil, lorraine.mcmullen@niagarafalls.af.mil)
- Small Business Set-Aside
- N/A
- Description
- REQUEST FOR QUOTE FA6670-10-Q-0016 914th Airlift Wing Niagara Falls, Air Reserve Station Niagara Falls, NY 14304 Lodging/ Meeting & Conference Rooms 12 April 2010 THIS IS A COMBINED SYNOPSIS/SOLICATION for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only publication. A written solicitation will not be issued. Solicitation number FA6670-10-Q-0016 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-32. This solicitation is set-aside 100% small business. The North American Industrial Classification System (NAICS) code for this commercial item or equal requirement is 721110, and the small business size standard is $6.0 million. This request is in support of the Family Services at the 914th Airlift Wing, Air Force Reserve Station, Niagara Falls, NY 14304. The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses are incorporated by reference: FAR 52.204-7 Central Contractor Registration, FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.219-6 Notice of Total Small Business Set-aside, FAR 52.219-28 Post Award Small Business Program Representation, FAR 52.222-3 Convict Labor, FAR.222.19 Child Labor, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.222-50 Combating Trafficking in Persons, FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, FAR 52-222-36 Affirmative Action for Workers with Disabilities; FAR 52-223-6 Drug-Free Workplace, FAR 52.233-1 Disputes, FAR 52.233-4 Applicable Law for Breach of Contract Claim; DFARS 252.225-7001 Buy American Act, DFARS 252.204-7003 Electronic Submission of Payment Requests and Receiving Reports; DFARS 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A; clauses incorporated in full text: FAR 52.212-3 Offeror Representations and Certifications--Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders--Commercial Items; FAR 52.219-1 Small Business Program Representations, FAR 52.252-2, DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; DFARS 252.212-7000 Offeror Representations and Certifications-Commercial Items; and DFARS 252.232-7003 Electronic Submission of Payment Requests. OFFERORS SHALL PROVIDE COMPLETED COPIES OF FAR 52.212-3 OR ONLINE REPRESENTATIONS AND CERTIFICATION APPLICATION (ORCA! ) RECORD WITH THEIR QUOTE. ORCA is located at http://orca.bpn.gov. The provisions and clauses can be found at FAR websites: http://www.farsite.hill.af.mil. Offerors are required to provide their Contractor's DUNS Number and Commercial and Government Entity (CAGE) code with their quote. The CAGE code entered must be for that name and address provided by the Contractor. Offerors are required to be registered in the Central Contractor Registration (CCR), and registered or willing to register, in Wide Area Work Flow (WAWF-RA) databases. For WAWF-RA assistance, visit their website at: https://wawf.eb.mil or contact 910-451-1242. For assistance with CCR registration, contact the CCR Regional Assistance Center 1 888-227-2423 or visit their website at: http://www.ccr.gov. Offerors must have a current CCR record prior to receiving an award for this solicitation or for any future awards. Offerors responding to this announcement shall submit their quotations in accordance with FAR 52.212-1. All responsible sources may submit a response which, if received by closing, must be considered by the agency. The evaluation factors that will be used to determine by lowest price technically acceptable. The closing date for this solicitation is 1500 hours (3:00 PM) on 07 May 2010 (EST). Offerors are responsible for ensuring that their quote has been received and is legible. Submit quote to robert.kuch@niagarafalls.af..mil or by fax to (716) 236-2357. Government's intent is to award a single contract between the Government and the Contractor, to the lowest responsive, responsible offer. POINT OF CONTACT: Bob Robert L Kuch, CIV, DAF 2720 Kirkbridge Drive,Bldg 800,RM233 Niagara Falls, NY 14304-5001 716-236-2177 716-236-2357 Fax Email: robert.kuch@niagarafalls.af.mil The closing date for this solicitation is 1600 hours/ 3:00 P.M on 07 May 2010 (EST). U.S. Air Force STATEMENT OF NEED 914 AIRLIFT WING NIAGARA FALLS IAP, NIAGARA FALLS, NY 14304 Revision # 6 12 April 2010 RFQ : FA6670-10-Q-0016 Lodging Rates/ Rental of Meeting & Conference Rooms SERVICES NON-PERSONAL: Contractor to provide all plant, material, labor, parts, equipment necessary to provide the following: Objective: The 914 Airlift Wing (AW) at the Niagara Falls Air Reserve Station will conduct a Yellow Ribbon Program Event/ Conference within 5 miles of Splash Lagoon Indoor Water Park Resort, Erie, PA on 23-25 July 2010, at a facility with activities to accommodate families and children. Require Vouchers for Splash Lagoon Water Park and Lazer Tag to be included in sleeping rooms rate. Contractor shall provide a quote for the following as outlined below: A. Sleeping Rooms: (Expenses for Sleeping Rooms are to be paid for by the Attendee/Airman/Traveler, ( Not the Government). 1. An estimated total of 250 sleeping rooms are required for two (2) nights on 23 and 24 July 2010. The rooms will be occupied by an estimated 100 airman and family members under this contract. 2. Rooms must be double occupancy, individual/private sleeping rooms with toilet and shower/tub facilities, with 2 double beds, 2 queen beds, 1 double bed and 1 queen bed combination per room. Additional accommodations should be made for approximately 10 families containing more than 5 family members or for family members that require special physical needs. 3. The attendee/airman/traveler who reserves a room for the event will be responsible for all incidental expenses, such as parking, room service, telephones calls, movie and game rentals, restaurant invoices, etc. again this the sole responsibility of the individual attendee, and shall be billed to the individual's personal credit card account provided during check-in. 4. All airman and family members will contact the hotel directly for room reservations using the designated reservation codes established by the hotel. Reservations can be made either by phone or online. 5. The deadline for reserving rooms under reservation code issue is 18 July 2010 no later than 1600. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the general public. 6. The Government would require that the lodging rate for this Event/ Conference be not to exceed the daily Government Per Diem rate of $97.00 per day for the Erie, PA area. The designated government representative is not authorized to change the terms and conditions of the resulting contract only the Base Contracting Officer. The following would be under Government contract and expenses would be paid for by the Government by use of a Government purchase order: B. Meeting Space: (see paragraph E for audiovisual/equipment requirements) 1. Conference room to accommodate approximately 250 attendees each day, setup classroom or round table style/stage and containing audiovisual equipment as outlined below, is required on each of the following dates and times: a) One (1) Friday, 23 July 2010, 12 Noon to 4:00p.m. b) One (1) Saturday, 24 July 2010, 8:00am to 4:00p.m. c) One (1) Sunday, 25 July 2010, 8:00 a.m. to 4:00 p.m. 2. Breakout rooms to accommodate at least 50 people in each room, setup classroom style and/or group style, containing large screen, and audiovisual equipment in which the Government is permitted to connect to its equipment: a) Six (6) Saturday, 23 July 2010, 8:00 a.m. to 4:00 p.m. b) Six (6) Sunday, 24 July 2010, 8:00 a.m. to 4:00 p.m. 3. Rooms to accommodate at least 4 people in each room. a) Four (4) Friday, 23 July 2010, 12:00 p.m. to 4:00 p.m. b) Four (4) Saturday, 24 July 2010, 8:00 a.m. to 4:00 p.m. c) Four (4) Sunday, 25 July 2010, 8:00 a.m. to 4:00 p.m. 4. Rooms to accommodate approximately 50 children and caregivers and containing audiovisual equipment as outlined below: a) Two (2) rooms Saturday, 24 July 24 2010, 8:00 a.m. to 4:00 p.m. b) Two (2) rooms Sunday, 25 July 2010, 8:00 a.m. to 4:00 p.m. C. Refreshments: 1. Contractor shall provide refreshments to accommodate approximately 250 people on Saturday, and 250 people on Sunday in the main conference room. Refreshments would also accommodate children's refreshments. a) Refreshments shall consist of coffee, tea, milk, juice, soft drinks, doughnuts, bagels, fruit, pretzels, cookies, chips, muffins, or similar items and set up for AM, mid AM, and PM hours during meeting times near the main conference/breakout room(s) and both on-site child care rooms. D. Audiovisual Equipment: 1. Contractor shall provide and setup equipment as follows: a) LCD projectors in breakout rooms; TV & DVD cart combo in child care rooms on Saturday, 23 July 2010 8:00 a.m. to 4:00 p.m., and Sunday, 25 July 2010 8:00 a.m. to 4:00 p.m. during times specified in paragraph B.4 above. b) Podium, microphone, screen, cart combo equipment and internet service in conference room and breakout rooms identified in paragraphs B.1 and B.2 above. 2. Screen must be large enough to accommodate audience to ensure all attendees can easily view presentations in paragraphs B.1 and B.2 3. Contractor will provide setup and LCD projectors, government will provide laptop computers with Microsoft PowerPoint application, to be used in conjunction with contractor-provided equipment in the conference room and breakout rooms. 4. Government is permitted to connect its equipment to the contractor's electrical outlets and facilities, with no additional cost to the government for use of contractor's electrical service. E. Other: 1. Contractor shall provide the following throughout the entire Conference period: a) Registration area with table and chairs near the conference rooms that is large enough to accommodate 3-5 tables for resource representatives, and registration. b) A room for internet access/telephone/outlets for conference support will be provided. c) Sign(s) identifying to airman and family members the location of registration area. d) The contractor agrees to allow the government to provide child care activities/services for airmen and their families by separate contract in the breakout rooms identified in paragraph B.4. e) Booths with tables and chairs for approximately 40 vendor's to use from 8:00 a.m. - 4:00 p.m. Saturday, 24 July 2010.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AFRC/914AWLGC/FA6670-10-Q-0016/listing.html)
- Place of Performance
- Address: Commuting distance of Splash Lagoon Indoor Water Park Resort, Erie, PA. 16509, Erie, Pennsylvania, 16509, United States
- Zip Code: 16509
- Zip Code: 16509
- Record
- SN02119692-W 20100414/100412235132-1d02ea296f34c5473dcd7da1796f25af (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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