Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 21, 2010 FBO #3039
SOLICITATION NOTICE

70 -- Sole Source Procurement of Software

Notice Date

3/19/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334511 — Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
 

Contracting Office

Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199, United States
 

ZIP Code

23703-2199
 

Solicitation Number

2110440T11004
 

Archive Date

4/28/2010
 

Point of Contact

Carrie J. Houck, Fax: 757-686-4018
 

E-Mail Address

Carrie.F.Houck@uscg.mil
(Carrie.F.Houck@uscg.mil)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request For Quote number RFP HSCG44-10-Q-T11004. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-37, put forth Oct/14/2009. This procurement will be processed in accordance with FAR Part 12 Acquisition of Commercial Items; FAR Part 13 Simplified Acquisition Procedures. The North American Industry Classification System (NAICS) is 334511. The SBA size standard in dollars is 750 Employees. This is Not a Small Business Set-Aside, due to this acquisition being a Sole Source Procurement it is not anticipated that there will be 2 or more qualified Small business Concerns to provide pricing proposals for this requirement. The USCG Command and Control Engineering Center (C2CEN) Ports. VA 23703 intends to award a Firm Fixed Price Contract using Simplified Acquisition Procedures on a non-competitive basis with SSR Engineering, Inc., for the purchase of the Software Items listed on Table A. SSR Eng. Is the OEM of this Software and has proprietary data rights. The Coast Guard does not own nor can they obtain the specifications or other technical data for this software. Request for such will be disregarded. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1. Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within 5 days after date of publication of this synopsis/solictation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes. The contractor for this proposed Sole Source contract is: SSR Eng., Inc. Cage Code: 1KFG9. This is considered to be a Sole Source Acquisition. The Justification for Other Than Full and Open Competition can be found on Attachment 1. The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST value to the Government, price and other factors considered. FIRM/FIXED Price Proposals may be submitted on company letterhead stationary and must include the following information: Company Name/Company Size Standard/Cage Code/Duns/Number/Cost breakdown/ Unit Price, Extended Price,/Delivery Information/Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is Dec/15/2009 @ 8:00 AM EST. Facsimile and E-mail quotes are acceptable and may be faxed to (757) 686-4018 or E-mailed to the primary POC Ms. Carrie Houck, Contracting Officer, USCG Carrie.F.Houck@uscg.mil Ph (757) 686-4215 PLEASE NOTE Offerors are to provide Firm Fixed Prices by April 13, 2010 @ 8:00 AM EST The anticipated Award Date for the Purchase Order is April 16, 2010, this date being an approximate and not exact. TABLE – A Item #Description & Part Number Quan tity 1SSR AIS Parser with Blue force Tracking Model 310-BF 2 ea 2SSR Composite Tracker Software (Model 600) 1 ea 3SSR Camera Manager Software (Model 640-CM4) 2 ea 4SSR RDOP/C-ARPA Radar Operator Console Software (Model 700) 4 ea The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 Instructions to Offerors FAR 52.212-2 Evaluation-Commercial Items (a) Overall Best Value to the Government FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, Offerors shall be registered in CCR, Central Contractors Registration The Following FAR Clauses apply to this Acquisition: FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items FAR 52.212-1 Instructions to Offerors- Commercial Items (JUN 2008) FAR 52.212-2 Evaluation-Commercial Items (Jan 1999) – award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, and past performance, and quality. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (AUG 2009) to include Alt I (APR 2002). These certifications must be included with the quote and can be accessed and downloaded via FedBixOps with this RFP. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions – Commercial Items (MAR 2009) with the following addendas: FAR 52.252-2 Clauses Incorporated by Reference (Jun 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(Jul 2006). Contractors are located and identified in CCR by their DUNS NUMBER. To facilitate payment via Electronic Funds Transfer – CCR, contractors shall be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders- Commercial Items (SEPT 2009) The following Clauses and other as indicated by the Contracting Officer as applicable shall apply to the award contract. FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O.11246) FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212) FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006 ) (38 U.S.C. 4212), FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)(E.O. 12722,12724, 13059,13067, 13121, and 13129 FAR 52.222-26 Equal Opportunity (MAR 2007) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212) FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O. 12722,12724, 13059.13067,13121, and 13129) FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) The following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far HOMELAND SECURITY ACQUISITION REGULATION (48 CFR CHAPTER 30) CLAUSES (can be accessed electronically at www.dhs.gov/dhspublic) HSAR 3052.209-70 Prohibition on contracts with corporate expatriates (Jun 2006). NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to sbumit annual representations and certifications via the online representations and certifications application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8 applies. The following Statement/Information is in reference to this Acquisition being considered to be a Sole Source Acquisition based on the following as provided to the Contracting Officer and hereby agreed upon. USCG C2CEN SEAWATCH FRC LAB SOFTWARE PURCHASE Justification for other than full and open competition USCG C2CEN SEAWATCH FRC SOFTWARE PURCHASE Justification for other than full and open competition. (a) Each justification shall contain sufficient facts and rationale to justify the use of the specific authority cited. As a minimum, each justification shall include the following information: (1)Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition." United States Coast Guard Command and Control Engineering Center (C2CEN), Portsmouth Virginia (2)Nature and/or description of the action being approved. SEAWATCH Fast Response Cutter (FRC) requires four software applications produced by SSR Engineering for use in development of the command and control system. (3)A description of the supplies or services required to meet the agency's needs. The SEAWATCH FRC requires four software applications designed by the Original Equipment Manufacturer (OEM), SSR Engineering. These software applications include: Radar Display Operator Position RDOP/C-ARPA Radar Software for Windows (P/N 700) Camera Manager Software for Solaris (P/N 642-CM4) Automated Information System (AIS) Parser with Blue Force Tracking Software (P/N 310-BF) Composite Tracker Software (P/N 600) (4)An identification of the statutory authority permitting other than full and open competition. 6.302-1 (2)(ii) Supplies may be deemed to be available only from the original source in the case of a follow-on contract for the continued development or production of a major system or highly specialized equipment, including major components there, of, when it is likely that award to any other source would result in a substantial duplication of cost to the Government. (5)A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. The use of the Personal Computer Radar Processor (PCRP) from SSR Engineering has been dictated by the FRC Circular of Requirements (COR) and in order to interface properly with this equipment certain software applications need to be running in SEAWATCH. (6)A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. Requirement shall be posted on FedBizOpps as brand specific. This posting will include verbage that any Offeror that feels that they can provide Items that meet this requirement as stated may provide a quotation, and all offers will be considered by the Government. (7)A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. These software applications are Commercial off the Shelf (COTS) products that fit seamlessly into the design of the system. They require no further modifications to interface with the PCRP and fully meet our requirements as built. Therefore, we would not need to pay for the cost of either developing an application or modifying another application to interface with the PCRP. The anticipated purchase cost will be the same that the General Public would pay for the same identical item. (8)A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted. We have performed Market Research and found other products that perform similar functions to the applications requested, however, they would need to be Modified to meet the interface requirements for the PCRP. The COTS applications built by SSR Engineering does not need to be modified because they already interface with the PCRP and that would cut the cost of hiring someone else to modify their COTS product to interface with the PCRP. (9) Any other facts supporting the use of other than full and open competition, such as: The PCRP is part of the C4ISR developed by prime contractor for the FRC. The protocol that the PCRP communicates in is Common Radar Information Communication (COMRIC) which was developed by SSR Engineering. In order to properly interface with the PCPR, which will be installed on the FRC as per the COR section 451-3, SEAWATCH requires the use of these 3 particular software applications to bring in radar and track data in order to fulfill Coast Guard-7 (CG-7) requirements. These applications understand COMRIC data formats and will be able to seamlessly bring in the required data that is needed by SEAWATCH. (10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. None (11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. Ongoing Market Research shall be conducted for future requirements. The hardware requirements in the FRC COR specify the use of a PCRP for radar data and SEAWATCH must interface with this equipment. Therefore, we need software applications to interface. (12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief. (a) The requirement to interface with a PCRP is valid. In order to interface with a PCRP SEAWATCH needs certain software applications developed by SSR Engineering, the same company that builds the PCRP in order to fully meet the interface requirements. (b) Each justification shall include evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel. C2CEN is developing SEAWATCH FRC for delivery as Government Furnished Information to the FRC prime contractor. The FRC COR Section 451-3 specifies the use of the PCRP for use in the FRC radar design. This particular piece of hardware is made by SSR Engineering. In order for SEAWATCH to properly interface with this hardware to receive radar picture and track information, it needs to be running certain software applications that are only developed by SSR Engineering. Normally, these software applications are residing on SSR Engineering equipment, however, in the case of the FRC they will not be. Therefore, they need to be running on SEAWATCH.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCG/C2EC/2110440T11004/listing.html)
 

Place of Performance

Address: US Coast Guard, C2CEN, Portsmouth, VA, Portsmouth, Virginia, 23703, United States

Zip Code: 23703
 

Record

SN02097464-W 20100321/100319234834-c54f76ee41f58829deccb533364b417e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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