SOLICITATION NOTICE
R -- USPSC - Field Program Manager - M/OAA/DCHA/OTI-10-693 - Forms for M/OAA/DCHA/OTI-10-693
- Notice Date
- 3/12/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
- ZIP Code
- 20523
- Solicitation Number
- M-OAA-DCHA-OTI-10-693
- Archive Date
- 4/10/2010
- Point of Contact
- Mateyo Bonham, Phone: 2026619381, Mary McCabe, Phone: 2026619367
- E-Mail Address
-
mbonham@usaid.gov, mmccabe@usaid.gov
(mbonham@usaid.gov, mmccabe@usaid.gov)
- Small Business Set-Aside
- N/A
- Description
- OF-612 Continuation Sheet OF-612 Form Solicitation for USPSC - FIeld Program Manager - M/OAA/DCHA/OTI-10-693 SOLICITATION NUMBER: M/OAA/DCHA/OTI-10-693 ISSUANCE DATE: March 12, 2010 CLOSING DATE: March 26, 2010, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Field Program Manager in Islamabad, Pakistan. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Field Program Manager under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: • Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. • Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the six (6) Evaluation Factors shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: fpmpakistan@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Mateyo Bonham or Mary McCabe Telephone Number: (202) 661-9381 or (202) 661-9367 E-Mail Address: fpmpakistan@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Amanda Downing, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Field Program Manager in Islamabad, Pakistan. 1. SOLICITATION NO.: M/OAA/DCHA/OTI-10-693 2. ISSUANCE DATE: March 12, 2010 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: March 26, 2010, 5:00 p.m. EDT 4. POSITION TITLE: Field Program Manager 5. MARKET VALUE: The grade level of this position will be the equivalent of GS-12 or GS-13, non-locality pay, based on the qualifications of the applicants. The salary range of the GS-12 is $60,274 to $78,355, per annum, while salary range of the field-based GS-13 is $71,674 to $93,175 per annum. The actual salary of the successful candidate will be negotiated within the daily pay range depending on qualifications, salary and work history, experience and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. If hired at the GS-12 equivalent level, the selected employee may be eligible for promotion to the GS-13 equivalent level. Promotion to the GS-13 level is not guaranteed, and may only occur after working a minimum of 12 months at the GS-12 level, and after receiving a recommendation for promotion by the supervisor as part of an excellent performance evaluation. 6. PERIOD OF PERFORMANCE: One (1) year, with two (2) one-year option periods. 7. PLACE OF PERFORMANCE: Islamabad, Pakistan 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of Transition Initiatives (OTI) was created in 1994 as a distinct operating unit within USAID to help local partners advance peace and democracy in priority conflict-prone countries. Seizing critical windows of opportunity, OTI works on the ground to provide fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful and a failed transition. OTI's strategic objectives are based on the premise that fast, direct, and overt political development assistance is needed as a catalyst to move countries beyond crisis to stability. When a crisis occurs in a priority country, OTI has the ability to engage in that country and initiate a country program. A country program is designed to address the fundamental constraints prohibiting the country from emerging from crisis. USAID's Office of Transition Initiatives assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. The typical OTI country strategy follows U. S. Government (USG) policy and directly involves: reshaping hard-line attitudes and perceptions; promoting democracy, human rights, and basic freedoms; disseminating objective information; and effecting positive political change -- wherever and whenever possible. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society, development of initiatives to promote national reconciliation, identification of quick-impact community self-help projects to meet urgent economic needs, and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. To respond quickly and effectively and meet its program objectives and mandate, OTI retains a group of high-level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the organization's programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/. INTRODUCTION In November 2007, USAID/OTI launched a new program in Pakistan's Federally Administered Tribal Areas (FATA), and in 2009 the program expanded into the North West Frontier Province (NWFP). The Government of Pakistan (GOP) is focusing efforts to bring security and development to FATA and NWFP, demonstrating a new commitment to the border region through the creation of the FATA Secretariat (FS), and, more recently, the FATA Development Authority (FDA), in order to attract investment to the region. In 2007, the FS produced the FATA Sustainable Development Plan (SDP) through which the GOP intends to bring sustained development to the region. The GOP has pledged a billion dollars to the SDP and is actively soliciting additional funds from donor governments, including the United States. USAID/OTI, through its implementing partner(s), manages a program called the Pakistan Transition Initiative (PTI) aimed at promoting the objectives described above. Activities range across numerous sectors including, but not limited to, irrigation and small, potable water schemes, road repairs, repairs to public facilities such as schools, agricultural terraces, and post-conflict reconstruction efforts, etc. In addition, the program is undertaking media development activities and outreach efforts designed to increase the amount of information communities receive about the Government of Pakistan initiatives and development activities. The purpose of this contract is to fund a Field Program Manager to support USAID/OTI's Pakistan Transition Initiative in Pakistan. The Field Program Manager holds a management position primarily responsible for coordinating monitoring, evaluation, and reporting of activities within the overall PTI program. The Field Program Manager position will be responsible for the training and management of the PTI program's monitoring, evaluation and reporting staff and resources and will advise the PTI program on the conceptualization, design and implementation modalities necessary to deploy such in a complex, non-permissive, and highly sensitive political environment. The Field Program Manager should be prepared to direct, manage, and personally supervise the work of the individuals and organizations under his/her authority without the benefit of directly visiting PTI grant activity sites within Pakistan's Federally Administered Tribal Areas and North West Frontier Province. The position is a tandem/ladder position. Applicants may submit applications for more than one position/grade level, but must submit a separate application for each. Applicants will be accepted/denied based on the position to which they applied (e.g., an applicant for the GS-13 position may not be accepted for a GS-12 position/grade level). If hired at the GS-12 equivalent level, the selected employee may be eligible for promotion to the GS-13 equivalent level. Promotion to the GS-13 level is not guaranteed, and may only occur after working a minimum of 12 months at the GS-12 level, and after receiving a recommendation for promotion by the supervisor as part of an excellent performance evaluation. OBJECTIVE The objective for hiring for this position is to support the OTI country team in the development, oversight, and management of the OTI country program. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY The Field Program Manager will work closely with OTI implementing partner organizations in the management of relevant program monitoring, evaluation and reporting resources to devise strategies meant to interpret and use information for the general benefit of improving the tactical, programmatic and strategic impact of PTI. The Field Program Manager must demonstrate problem-solving skills and the ability to implement creative approaches at monitoring and evaluating the PTI program's activities in order to advise the OTI Country Representative and other members of the Senior Management Team of ways to improve the program's activities and modalities. Due to the rest and recuperation (R&R) schedule, the Field Program Manager can expect to periodically assume, in addition to his/her own duties, the responsibilities of one or both the OTI Deputy Country Representative and the OTI Country Representative. The Field Program Manager must demonstrate professional maturity and ability to effectively represent OTI to the high volume of delegations consistently visiting Pakistan. The Field Program Manager must also demonstrate personal maturity given the pervasive proximity of peers and supervisors in both professional and social settings at all hours of the day. Because of the likeliness of changes in program direction and implementation, the Field Program Manager must be a highly flexible individual capable of redesigning his/her roles and responsibilities. The successful candidate must also be willing and able to perform a wide range of administrative functions (budget preparation, financial management, records management, travel assistance, etc.) to help ensure programmatic success. The Field Program Manager is a member of the DCHA/OTI Asia Middle East Regional Team and will be based in Islamabad, Pakistan. Due to the unpredictable security situation, it is important to note that Pakistan is a non-accompanied post, and movement of USG personnel, including USPSCs, is heavily restricted. A. GS-12 duties and responsibilities: Monitoring and Evaluation:  Assist the Deputy Country Representative in the overall monitoring and evaluation (M&E) of OTI-sponsored activities;  Assist the Deputy Country Representative design, deploy and fine tune monitoring, evaluation and reporting mechanisms appropriate to the program;  Assist the Deputy Country Representative in supervising Foreign Service National (FSN) OTI M&E staff;  Assist the Deputy Country Representative in supervising and training multiple locally hired M&E teams;  Assist the Deputy Country Representative in indirectly supervising and coordinate with implementing partners' M&E staff;  Assist the Deputy Country Representative in communicating and coordinating with Government of Pakistan M&E efforts;  Assist the Deputy Country Representative to advise, as needed, implementing partners on ways to improve implementation of program activities;  Draft weekly and quarterly programmatic and political reports using information from M&E activities;  Communicate and present lessons learned from both M&E to an audience ranging from US government to local GOP officials;  Detailed records management of M&E documentation; Baseline Survey:  Assist the Deputy Country Representative in supervising a periodic baseline survey;  Assist the Deputy Country Representative in indirectly supervising multiple baseline survey teams;  Communicate and present results from baseline survey to an audience ranging from US government to local GOP officials; Other:  Support Deputy Country Representative as required on USAID and OTI administrative requirements (budget preparation and tracking, financial management, travel assistance, procurement, and motor pool operations);  Support Deputy Country Representative as required on collaboration with USAID Mission personnel, U.S. Embassy staff, host-country government officials, implementing partners, international organizations, indigenous and international NGOS, international donors, and others interested in DCHA/OTI activities;  Support the Deputy Country Representative as required in communicating regularly and sharing program information with other USAID project managers, bilateral donors, UN Organizations, International Organizations, and indigenous and international NGOs to ensure visibility and synergy of USAID/OTI activities;  Support the Deputy Country Representative in mentoring, training, and coaching OTI, implementing partner, and local non-governmental organization (NGO) staff; and,  Perform other duties as determined by the supervisor or OTI Regional Team Leader to ensure successful OTI program implementation. B. GS-13 duties and responsibilities: Monitoring and Evaluation:  Take the lead on the overall monitoring and evaluation (M&E) of OTI-sponsored activities;  Design, deploy and fine tune monitoring, evaluation and reporting mechanisms appropriate to the program;  Directly supervise FSN OTI M&E staff;  Directly supervise and train multiple locally hired M&E teams;  Indirectly supervise and coordinate with implementing partners' M&E staff;  Communicate and coordinate with Government of Pakistan M&E efforts;  Advise, as needed, implementing partners on ways to improve implementation of OTI-sponsored activities;  Draft weekly and quarterly programmatic and political reports using information from M&E activities;  Communicate and present lessons learned from both M&E to an audience ranging from US government to local GOP officials;  Detailed records management of M&E documentation; Baseline Survey:  Directly supervise a periodic baseline survey;  Indirectly supervise multiple baseline survey teams;  Communicate and present results from baseline survey to an audience ranging from US government to local GOP officials; Other:  Support Deputy Country Representative as required on USAID and OTI administrative requirements (budget preparation and tracking, financial management, travel assistance, procurement, and motor pool operations);  Support Deputy Country Representative as required on collaboration with USAID Mission personnel, U.S. Embassy staff, host-country government officials, implementing partners, international organizations, indigenous and international NGOS, international donors, and others interested in DCHA/OTI activities;  Support the Deputy Country Representative as required in communicating regularly and sharing program information with other USAID project managers, bilateral donors, UN Organizations, International Organizations, and indigenous and international NGOs to ensure visibility and synergy of USAID/OTI activities;  Mentoring, training, and coaching OTI, implementing partner, and local NGO staff; and,  Perform other duties as determined by the supervisor or OTI Regional Team Leader to ensure successful OTI program implementation. SUPERVISORY RELATIONSHIP: The OTI Field Program Manager will report to OTI's Country Representative in the assigned country or to his/her designee. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. Work plans, timesheets, regional travel, and funding associated with support costs will be approved through OTI Washington. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Assessment teams or during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Assessments or during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") A. GS-12 Equivalent: • Bachelor's degree AND • Minimum of 4 (four) years of progressively responsible work experience, including a minimum of two (2) years must include relevant experience with a USG foreign affairs agency, large international assistance organization, or non-governmental organization, in community development, economic development, mediation/ arbitration, conflict resolution, democracy and governance, international law, and/or human rights activities, including overseas field experience in humanitarian assistance, transition programs, or democracy-building. OR • Master's degree (with significant study in or pertinent to the specialized field, including, but not limited to, international development and social sciences) AND • Minimum of two (2) years of relevant experience with a USG foreign affairs agency, large international assistance organization, or non-governmental organization, in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, and/or human rights activities, including overseas field experience in humanitarian assistance, transition programs, or democracy-building. AND • Minimum of six (6) months of overseas field experience, preferably in conflict-prone countries. B. GS-13 Equivalent: • Bachelor's degree AND • Minimum of six (6) years of progressively responsible work experience, including a minimum of four (4) years must include relevant experience with a USG foreign affairs agency, large international assistance organization, or non-governmental organization, in community development, economic development, mediation/ arbitration, conflict resolution, democracy and governance, international law, and/or human rights activities, including overseas field experience in humanitarian assistance, transition programs, or democracy-building. OR • Master's degree (with significant study in or pertinent to the specialized field, including, but not limited to, international development and social sciences) AND • Minimum of four (4) years of relevant experience with a USG foreign affairs agency, large international assistance organization, or non-governmental organization, in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, and/or human rights activities, including overseas field experience in humanitarian assistance, transition programs, or democracy-building. AND • Minimum of one (1) year of overseas field experience, preferably in conflict-prone countries. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); • Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance; • Ability to obtain a Department of State medical clearance; • Satisfactory verification of academic credentials. EVALUATION FACTORS The following evaluation factors are listed in priority order from highest to least, and will be the basis for the evaluation of all applications. All applications will be evaluated and scored based on the documentation submitted with the application and the following factors. Consideration and selection will be based on panel evaluation of the applications in accordance with the Evaluation Criteria: Factor #1 Demonstrated experience in contract and grant management and the conceptualization, design and management of post-conflict, political transition, and/or emergency operation programs. Experience in South and Central Asia preferred. Factor #2 Demonstrated ability to operate independently in high visibility, high-pressure environments overseas in complex emergency or political crisis situations with minimal home office support. Factor #3 Demonstrated experience in using political analysis to inform programming strategies and objectives, especially in conflict-prone environments in Pakistan. Factor #4 Excellent communication, interpersonal, cross-cultural, negotiating and team building skills evidenced by the ability to maintain team morale and unity in a challenging security environment with the lack of usual infrastructure and amenities. Factor #5 Demonstrated experience interacting with U.S. government agencies, donor and international organizations, and local counterparts on both the lowest and highest political, social, and economic levels. Factor #6 Active or prior U.S. government security clearance. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 - 20 Factor #2 - 15 Factor #3 - 15 Factor #4 - 15 Factor #5 - 10 Factor #6 - 5 Total Possible - 80 Points Interview Performance - 20 points Satisfactory Professional Reference Checks - Pass/Fail (no points assigned) Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the six (6) Evaluation Factors shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: fpmpakistan@globalcorps.com Please note in your document submittal where you heard about this position. The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a temporary or full secret security clearance is not obtained within four months, the offer may be rescinded. NOTE: The incumbent must obtain Department of State medical clearance within six months after award. If medical clearance is not obtained within this period, USAID will terminate the contract at the convenience of the government. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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- Address: Islamabad, Pakistan
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