SOLICITATION NOTICE
X -- NOAA Highly Migratory Species Advisory Panel Conference Support - Statement of Work
- Notice Date
- 3/4/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office, SSMC4 - Room 7601/OFA61, 1305 East West Highway, 7th Floor, Silver Spring, Maryland, 20910
- ZIP Code
- 20910
- Solicitation Number
- NFFKSF10-10-08028
- Archive Date
- 4/2/2010
- Point of Contact
- Gina E Lee, Phone: 301-713-0820 x208
- E-Mail Address
-
gina.e.lee@noaa.gov
(gina.e.lee@noaa.gov)
- Small Business Set-Aside
- N/A
- Description
- Statement of Work This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Parts 12 and 13, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate solicitation will not be issued. Solicitation Number NFFKSF10-10-08028 is being issued as a Request for Quotation. This acquisition is being solicited using Simplified Acquisition Procedures. The North American Industry Classification System Code (NAICS) is 721110 and business size is $7.0. The U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), the Highly Migratory Species (HMS) Management Division (F/SF1) within the Office of Sustainable Fisheries of the National Marine Fisheries Service, NOAA will hold an Advisory Panel Conference in the Washington, D.C. area. HMS has a need to acquire the services of a no cost (to the government) conference planner for direct services in support of this event. The contractor shall provide required facilities (meeting room with alcove or adjacent room and sleeping rooms) at cost to the government and the contractor will provide light refreshments for the participants with all services to be paid for by the participants through a registration fee to be collected by the contractor who shall function as the No-Cost Conference Planner for the National Oceanic and Atmospheric Administration (NOAA). The Contractor shall provide the following at cost to the Government: Meeting Room with Alcove or an adjacent room: The contractor shall provide a meeting room to support this event of approximately 3000 square feet and an alcove or adjacent preparation room of approximately 800 square feet on the following days: May 11, 2010 set up by 8 a.m. with a 24 hour hold; May 12, 2010 reset by 8 a.m. with a 24 hour hold; and May 13, 2010 reset 8 a.m. through 5:00 p.m. Audio equipment: The Government will supply computer, projector equipment, and a sound and recording system from the morning on May 11, 2010 through 3 p.m. on May 13, 2010. The contractor shall provide tables to support this equipment. Sleeping Rooms: The Government expects 28 night time participants who will need sleeping rooms for a total of 62 guest nights as follows: May 11, 2010 - 7 Sleeping Rooms; May 12, 2010 - 28 Sleeping Rooms; and May 13, 2010 - 27 Sleeping Rooms. The Contractor shall provide these rooms at the cost to the Government. Due to uncertainties of participation, the Government shall have the right to alter downward the number of guaranteed guest nights up to 10 days before the event by as much as 9 guest nights. No state sales taxes can be imposed on the Government for these rooms. Contractor shall provide the following at no cost to the Government: Light Refreshments: The contractor shall provide light refreshments (food and beverage services) in support of this Conference at no cost to the Government as follows: Snacks sufficient for 60 persons to include: May 12 and 13: Two (2) early morning set-ups at 8:00 a.m. of snacks of coffee, teas, juices, and water and assorted Danish, muffins and bagels and fruit; May 11, 12, and 13: Three (3) AM breaks by 10:00 a.m. to include refresh of coffee, teas, and water and, May 11 and 12: Two (2) afternoon snacks by 2:45 pm. to include cookies or brownies, water and soft drinks. While the Government anticipates that there will be a total of 60 participants (about 35 night time guests and 25 local participants), including Federal employees for the HMS AP Conference, NOAA will have no financial liability to the contractor for these services, and the contractor shall have no expectation of payment from the Government for these services. The Contractor is entitled to and shall retain all of the registration fees it collects in the performance of the purchaser order. The contractor shall collect any fees associated with its performance of the services described in this notice directly from Conference attendees. The contractor shall have the capabilities to receive electronic payments. The Government does not guarantee a minimum amount of fees or a minimum number of attendees. All fees to be charged to participants must be clearly defined and approved by NOAA prior to the award of this order. The contractor shall provide the Government with a detailed accounting of the collections and disbursements associated with the performance of this order. The contractor is liable for all costs incurred related to the performance of the facilities, equipment, and food and beverage portion of this contract. NOAA will not be liable to the Contractor or its contracting party as a result of any contracting and/or subcontracting agreement between the Contractor and any subcontractors. The Contractor agrees to hold the Government harmless from any and all claims, demands, actions, debts, liabilities, judgments, costs, and attorney's fees arising out of, claimed on account of, or in any manner predicated upon loss of, or damage to, property of or injuries to, or the death of, any or all persons whatsoever, in any manner, caused or contributed to by the Contractor, his agents, servants, or employees, while in, upon, or about a given conference location on which the work upon this Contract is to be done, or while going to or departing from the same, and to save the Government harmless from and on the account of damage of any kind which the Government may suffer as a result of any of the Contractor, his agents, servants, or employees in and about the said conference location. The resulting purchase order shall be awarded on a best value basis and negotiated on a firm fixed price basis. Period of Performance: May 11, 2010 through May 13, 2010. Best value evaluation factors include the following: 1) Technical Approach - The likelihood of effectively meeting the requirements; 2) Past Performance - The relevance and quality of prior performance; and 3) Price - The amount, realism and consistency of the evaluated price. The evaluation shall be based on use of the adjectival scheme as follows: Outstanding (O) - Conspicuously striking in eminence; Good (G) - Beneficial and worthwhile; sound and valid; Adequate (A) - Reasonably sufficient and suitable; Marginal (M) - Minimally suitable at the lower limit. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. The provisions and clauses may be downloaded at http://www.arnet.gov/far. The following provisions and clauses shall apply to this solicitation: FAR 52.212-1, Instructions to Offerors - Commercial, FAR 52.212-2, Evaluation - Commercial Items - The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. FAR 52.212-3, Offeror Representations and Certificates - Commercial Item, FAR 52.212-4, Contract Terms and Conditions - Commercial Items, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. FAR 52.219-14, Limitations on Subcontracting; FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment be Electronic Funds Transfer-Central Contractor Registration; FAR 52.239-1, Privacy or Security Safeguards; FAR 52.222-41, Service Contract Act; and FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. All responsible sources that can meet the requirements and provide the items as listed above may respond to this solicitation by submitting a proposal on setting forth an approval to perform the work, location, past performance and price addressed to Gina E. Lee, Purchasing Agent, National Oceanic & Atmospheric Administration, 1305 East West Highway, Suite 7144, Silver Spring, Maryland 20910, to be received no later than March 18, 2010 at 12:00pm. The Government reserves the right to make one award or no award at all as a result of this solicitation. Responses are to be emailed to Gina.E.Lee@noaa.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NOAA/AGAMD/NFFKSF10-10-08028/listing.html)
- Place of Performance
- Address: Silver Spring, Maryland, 20910, United States
- Zip Code: 20910
- Zip Code: 20910
- Record
- SN02083727-W 20100306/100304235529-be4ca87b546aa175da6a1628853b60a5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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