SOLICITATION NOTICE
X -- This is a Combined Synopsis/Solicitation for TWO retreats to be held March 12-14 and March 26-28 respectively.
- Notice Date
- 3/4/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Fort Carson DOC, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
- ZIP Code
- 80913-5198
- Solicitation Number
- W911RZ-10-T-0082
- Response Due
- 3/15/2010
- Archive Date
- 5/14/2010
- Point of Contact
- Jen Sutton, 719-526-5849
- E-Mail Address
-
Fort Carson DOC
(jen.sutton@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Part 13 (Simplified Acquisition Procedures) and Subpart 12.6 (Streamlined Procedures for Commercial Items), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; the solicitation number is W911RZ-10-T-0082. Fort Carson intends to award a Firm-Fixed-Price Contract for lodging and conference services located within 40 miles of the Breckenridge, Keystone, Silverthorne Area. The North American Industrial Classification System (NAICS) code for this procurement is 721110. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. This solicitation will end on 08 March 2010, 12:00 p.m. Mountain Time. Quotes received after this time will not be considered. The vendor may only invoice for the total numbers ordered by the Government in the resulting purchase order. Please see the Statement of Work below for details and specifications for each line item. The Contractor shall propose the following Contract Line Item Numbers (CLINS): Retreat #1 March 12-14 CLIN ItemPrice Per Number of Number of Night Rooms Nights Total Amount 0001 Sleeping Room x 26 x 2 = ____________ CLIN Item Price Per Number of Number of Adult Adults Days Total Amount 0002 Lunch Buffet x 52 x 2 = ___________ 0003 Dinner Buffet x 52 x 2 = ___________ 0004 Breakfast Buffet_________ x 52 x 2 = ___________ CLIN Item Price Per Number of Number of Child Children Days Total Amount 0005 Childrens Breakfast Buffet ________ x 15 x 2= ___________ 0006 Childrens Lunch Buffet ________ x 15 x 2= ___________ 0007 Childrens Dinner Buffet ________ x 15 x 2= ___________ 0008 Childcare in accordance with the Statement of Work. = ___________ 0009 Conference Space and Audio/Visual equipment use and support, in accordance with the Statement of Work. ____________ 0010 Registration Area in accordance with the Statement of Work ____________ Subtotal ____________ Retreat #2 March 26-28 CLIN ItemPrice Per Number of Number of Night Rooms Nights Total Amount 0011 Sleeping Room x 26 x 2 = ____________ CLIN Item Price Per Number of Number of Adult Adults Days Total Amount 0012 Lunch Buffet x 52 x 1 = ___________ 0013 Dinner Buffet x 52 x 2 = ___________ 0014 Breakfast Buffet_________ x 52 x 2 = ___________ CLIN Item Price Per Number of Number of Child Children Days Total Amount 0015 Childrens Breakfast Buffet ________ x 16 x 2= ___________ 0016 Childrens Lunch Buffet ________ x 16 x 1= ___________ 0017 Childrens Dinner Buffet ________ x 16 x 2= ___________ 0016 Conference Space and Audio/Visual equipment use and support, in accordance with the Statement of Work. ____________ 0017 Registration Area in accordance with the Statement of Work ____________ 0018 Childcare in accordance with the Statement of Work. ____________ Subtotal ____________ Total Price (both retreats) ____________ Conference Services and Lodging Statement of Work (SOW) 12-14 March AND 26-28 March 2010 The total proposed price shall be all inclusive (include any parking charges or resort fees.) Any incidental room charges will be the responsibility of the individual occupying the room. The period of performance is 12-14 March AND 26-28 March 2010. 1. Scope: The vendor shall host, AT EACH RETREAT, 52 adults and 20 children ages 0-12. 2. Contractor Qualifications and Specifications: The vendor shall be located within 40 miles of the Breckenridge/Keystone/Silverthorne Area. The vendor shall meet FEMA accommodation requirements for fire-safety and be capable of providing site security (access control/key control). The vendor shall be capable of providing all services and facilities listed in this SOW on premise. 3. 26 Total Lodging Rooms as Follows: a.The vendor shall provide 26 rooms (per retreat) for two nights from 12-14 March, AND 26-28 March 2010. 4. Registration Space On March 12 and March 26, from 16:00-18:00, the vendor will provide a registration area with one skirted 6-8 foot table with 2 chairs in the main lobby or other highly visible area to be used for registration purposes. 4. Meeting Space: a.From 08:00 on 12 March (and 26 March) to 13:00 hrs on 14 March (and 28 March) 2010, the vendor shall provide one General Session conference room, within 300 feet of the lodging building, to seat 52 personnel comfortably. The room shall be set-up classroom style with rows of 6-ft tables, all facing the front of the room. The tables shall be a minimum of 18 wide for writing on. The room shall be equipped with an audio visual cart, data/Proxima projector with VGA cables to connect to a computer, screen(s) large enough for easy viewing from all angles of the room, PA system with podium and microphone. The vendor shall provide computer connectivity with audio and video capability for government provided computers. 5. Child Care: a. From 18:30 to 20:30 on 12 March (and 26 March) 2 hours b. From 08:30 to 12:00 and 13:00 to 18:00 on 13 March (and 27 March) 5.5 hours c. From 08:30 to 12:00 on 14 March (and 28 March) 3.5 hours Childcare shall be provided by licensed, certified childcare providers. The age breakdown is as follows: March 12-14March 26-28 0-24children0-24 children 2-33 children2-35 children 3-67children3-67 children 6-105 children6-104 children 6. Food and Beverage: The vendor shall provide all meals as follows (all numbers are final). Buffets shall include a variety of choices to include: entrees, sides, salad, bread, dessert and non-alcoholic beverages. Refreshments shall include coffee, tea, decaffeinated coffee, hot tea, assorted soda, water, and cookies. a. Friday, 12 March 2010: i. 18:00-19:00 Buffet Sytle Dinner for 52 adults, 19 children. b.Saturday, 13 March 2010: i.08:00-09:00 Buffet Style Breakfast for 52 adults, 19 children. ii.10:30 Morning Refreshments for 52 adults. iii.12:00-13:00 Buffet Style Lunch for 52 adults, 19 children. iv. 18:00-21:00 Buffet Style Dinner for 52 adults, 19 children. c. Sunday, 14 March 2010: i.08:00-09:00 Buffet Style Breakfast for 52 adults, 19 children ii. 12:00-13:00 Buffet Style Lunch for 52 adults, 19 children *Please note: The age breakdown of children is in Statement Of Work d. Friday, 26 March 2010: i. 18:00-19:00 Buffet Sytle Dinner for 52 adults, 20children. e.Saturday, 27 March 2010: i.08:00-09:00 Buffet Style Breakfast for 52 adults, 20children. ii.10:30 Morning Refreshments for 52 adults. iii.12:00-13:00 Buffet Style Lunch for 52 adults, 20 children. iv. 18:00-21:00 Buffet Style Dinner for 52 adults, 20children. f. Sunday, 28 March 2010: i.08:00-09:00 Buffet Style Breakfast for 52 adults, 20children ii. 12:00-13:00 Buffet Style Lunch for 52 adults, 20children. The following provisions and clauses will be in the contract and may be viewed at http://farsite.hill.af.mil/. Provisions: 52.212-1 (Instructions to Offerors- Commercial Items), 52.212-2 (Evaluation Commercial Items), 52.212-3 (Offeror Representations and Certifications Commercial Items) Clauses: 52.204-7 (Central Contractor Registration), 52.212-4 (Contract Terms and Conditions Commercial Items), 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items), 52.219-28 (Small Business Representation), 52.222-3 (Convict Labor), 52.222-21 (Prohibition of segregated facilities), 52.222-26 (Equal Opportunity), 52.222-36 (Affirmative Action for Workers with Disabilities), 52.222-50 (Combat Trafficking in Persons), 52.225-13 (Restrictions on Certain Foreign Purchases), 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration), 52.252-2 (Clauses Incorporated by Reference), 252.204-7004 Alt A (Central Contractor Registration), 252.212-7001 (Contract Terms and Conditions required to implement statues or executive orders), 252.225-7001 (Buy American Act and Balance of Payments), 252.225-7002 (Qualifying Country Sources as Subcontractors), 252.232-7003 (Electronic Submission of Payment Requests) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the lowest price. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. All responses must be received by 12:00 p.m. Mountain Time on 8 March 2010. Quotes received after this time will not be considered. Quotes may be e-mailed to jen.sutton@us.army.mil. Questions concerning this solicitation may be addressed to Jen Sutton, Contracting Specialist, and e-mailed to jen.sutton@us.army.mil; all questions or inquires must be submitted in writing prior to 09:00 a.m. Mountain Time, 8 March 2010. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/c543735b66bf524420badd3aa4f165be)
- Place of Performance
- Address: Fort Carson DOC Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO
- Zip Code: 80913-5198
- Zip Code: 80913-5198
- Record
- SN02083418-W 20100306/100304235223-c543735b66bf524420badd3aa4f165be (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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