SOLICITATION NOTICE
X -- Conference Services and Lodging-Marriage Retreat 12-14 March 2010
- Notice Date
- 3/3/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Fort Carson DOC, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
- ZIP Code
- 80913-5198
- Solicitation Number
- W911RZ-10-T-0079
- Response Due
- 3/8/2010
- Archive Date
- 5/7/2010
- Point of Contact
- Stephanie Fraterelli, 719-526-0324
- E-Mail Address
-
Fort Carson DOC
(stephanie.fraterelli@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and Far part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, Solicitation Number W911RZ-10-T-0079. Fort Carson intends to award a Firm-Fixed-Price Contract for lodging and conference services no more than 100 miles from Fort Carson. The North American Industrial Classification System (NAICS) code for this procurement is 721110. This solicitation will end on 8 March 2010, 12:00 p.m. Mountain Time. Quotes received after this time will not be considered. The total proposed price shall be all inclusive (include any incidental charges, i.e. parking, surcharges, etc). Individual room charges will be the responsibilities of the person occupying the room. The period of performance is 12-14 March 2010. The quantities and charges shall not exceed what is authorized and specified in the contract and associated CLINs. Contractor qualifications and specifications. The vendor shall be located within 100 miles from Ft. Carson for 25 married couples and 30 children to include lodging, childcare, food, conference space, and audio/visual equipment. The vendor must be capable of providing all services and facilities listed in this solicitation on premise. The Contractor shall propose the following Contract Line Item Numbers (CLINS): CLIN ItemPrice Per Number of Number of Night Rooms Nights Total Amount 0001 Sleeping Room x 13 x 2 = ___________ (2 adults and up to 3 adolescents each) CLIN Item Price Per Number of Number of Adult Adults Days Total Amount 0002 Breakfast service x 50 x 2 =____________ 0003 Lunch service x 50 x 2 = ____________ 0004 Semi Formal_________ x 50 x 2 = ____________ Dinner service CLIN Item Price Per Number of Number of Child Children Days Total Amount 0005 Breakfast service x 30 x 2 = ____________ 0006 Lunch service x 30 x 2 = ____________ 0007 Dinner service x 30 x 2 = ____________ CLIN Item Price Per Number of Number of Child Children Days Total Amount 0008 Child Care _________ x 30 x 3 = ____________ (During training hours in accordance with the Statement of Work) CLIN Item Total Amount 0009 Conference Room & Audio/visual (In accordance with the Statement of Work) ___________ CLIN Item Total Amount 0010 Refreshments (In accordance with the Statement of Work)____________ Total Price ____________ Conference Services and Lodging Statement of Work (SOW) 12-14 March 2010 1.Site Location: No more than 100 miles from Fort Carson. 2.General Requirements: The contractor shall provide a conference room, food (snacks, beverages, and meals), an eating place, childcare room, childcare providers and the staff to help serve and clean up the area. 3.Lodging: The vendor shall provide 25 sleeping rooms for couples for two nights beginning on 12 March 2010, with checkout on the afternoon of 14 March 2010. These rooms shall include a queen size bed or larger for the adults, beds for the children and private baths. Families need to be provided a private room that allows them to live like a family (i.e. church camps with bunk beds and group housing are NOT acceptable). The living area shall have a television. Small refrigerators shall be available upon request to those who have infants. 4. Food and Beverages: The vendor shall provide all meals as follows buffets shall include a variety of choices; to include: entrees, sides, salad, bread, dessert and beverages. a.Friday, 12 March 2010: i. 1530Hotel check-in, Retreat and Childcare Registration ii. 1600Welcome & Announcement iii. 1630Ice Breaker & Get to know each other iv. 1730Dinner (50 adults and 30 children) v. 1830Session 1 vi. 2000Released for Night b.Saturday, 13 March 2010: i.0700Breakfast (50 Adults and 30 Children) ii.0850Childcare check-in iii.0900Session 2 iv.0950Break(Snacks Provided) v.1000Session 3 vi.1050Break (Snacks Provided) vii.1100Couples Game viii.1150Childcare pick-up ix.1200Lunch (50 adults and 30 children) x.1300Family Time (practical exercise) xi.Break xii.1730Session 4 xiii.1830Semi-formal dinner (50 adults) xiv.1830dinner (30 children-held separately) xv.1930Released for Evening c.Sunday, 14 March 2010: i.0700Breakfast (50 adults and 30 children) ii.0830Christian Worship (optional) iii.0900Childcare check-in iv.0920Session 5 v.1000Break (Snacks provided) vi.1010Session 6 vii.1050Wrap-up and Closeout viii.1120Children pick-up ix.1130Hotel checkout x.1200Lunch (50 adults and 30 children) 5.Meeting Space: The vendor shall provide one large Conference Room for training for the three days that can accommodate 50 adults in accordance to the statement of work schedule. The conference room should be set up theater style with rectangle tables to accommodate 4 people per table seated on one side facing the presentation area. 6.Audio/visual equipment: The vendor shall include a projection screen that is large enough for everyone in the room to view comfortably. The projection system should be able to adapt to a computer for projecting information to be viewed by all attendees. The audio system shall have the capability of projecting sound from computer files. There shall be one microphone at the podium and adequate sound system to project the microphone. 7.On-site child-care service: There shall be one conference room located in close proximity to the meeting room for child care services. Childcare shall be provided by certified child care providers. Childcare times shall take place during meeting times in accordance to the statement of work schedule. The contractor shall provide games and activities for the children as well as a television and DVD player with movies for the children. The movies shall be pre-approved by the Chaplain before they are shown to the children. The childrens ages are as follows: AGENumber of Children 0-29 3-611 7-108 11-122 8. Specific Requirements: a.Contractor shall provide all equipment and supplies for meals listed above. The contractor shall also provide the following: i.Make sure that the room is clean prior to the event. ii.Have snacks such as muffins, Danishes, croissants, cookies or brownies, drinks including tea and water, and coffee arranged in the back of the room for easy access and availability for the participants. Also make sure that the snacks and drinks are stocked twice during the day. Provide napkins, silverware, cups, and all other necessities. iii.Provide the staff necessary to assist with the set up of the room, the placing of the snacks and drinks, and also to assist with the serving of the meals as well as the clean-up for all meals. 7.HOURS OF OPERATION: These services will be provided by the contractor from 0800-2200 on March 12 14, 2010. The following provisions and clauses will be in the contract and may be viewed at http://farsite.hill.af.mil/. Provisions: 52.212-1 (Instructions to Offerors- Commercial Items), 52.212-2 (Evaluation Commercial Items), 52.212-3 (Offeror Representations and Certifications Commercial Items) Clauses: 52.204-7 (Central Contractor Registration), 52.212-4 (Contract Terms and Conditions Commercial Items), 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items), 52.219-28 (Small Business Representation), 52.222-3 (Convict Labor), 52.222-21 (Prohibition of segregated facilities), 52.222-26 (Equal Opportunity), 52.222-36 (Affirmative Action for Workers with Disabilities), 52.222-50 (Combat Trafficking in Persons), 52.225-13 (Restrictions on Certain Foreign Purchases), 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration), 52.252-2 (Clauses Incorporated by Reference), 252.204-7004 Alt A (Central Contractor Registration), 252.212-7001 (Contract Terms and Conditions required to implement statues or executive orders), 252.225-7001 (Buy American Act and Balance of Payments), 252.225-7002 (Qualifying Country Sources as Subcontractors), 252.232-7003 (Electronic Submission of Payment Requests) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the lowest price. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. All responses must be received by 12:00 p.m. Mountain Time on 8 March 2010. Quotes received after this time will not be considered. Quotes may be e-mailed to stephanie.fraterelli@us.army.mil. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/7a745f9a0161bddb9b89bf0ffe51cf40)
- Place of Performance
- Address: Fort Carson DOC Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO
- Zip Code: 80913-5198
- Zip Code: 80913-5198
- Record
- SN02081711-W 20100305/100303234733-7a745f9a0161bddb9b89bf0ffe51cf40 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |