SOURCES SOUGHT
F -- Natural Resource Restoration and Erosion Control at Various Locations in California, Arizona and Nevada
- Notice Date
- 2/24/2010
- Notice Type
- Sources Sought
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- N62473 NAVFAC SOUTHWEST, ENVIRONMENTAL SERVICES, SPECIALTY CONTRACTS CORE Code RAQ3 1220 Pacific Highway San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N6247310R0806
- Response Due
- 3/9/2010
- Archive Date
- 4/9/2010
- Point of Contact
- Ms. Gracie Steinway, CS:619-532-4313, Ms. Beatrice Appling, CO:619-532-1620
- Small Business Set-Aside
- N/A
- Description
- Natural Resource Restoration and Erosion Control at Various Locations in California, Arizona and NevadaPURPOSE:(1)Seek potentially qualified small business sources, with indication of business size classification, including: 8(a)Hub zone small business service-disabled veteran small business small disadvantaged businesswomen-owned small business veteran-owned small businessNote: Small business size standard earnings ceiling is $6.5 million gross annual income (averaged over the past 3 year period).(2) Determine if the firm is submitting as any of the following:Other joint venture relationship Team- with the prime and subcontractors 8(a) mentor Protg joint venture. The government will use responses to this Sources Sought Synopsis to made appropriate acquisition decisions. If, after review of the responses to this sources sought synopsis, the government still plans to proceed with the acquisition, a Solicitation Announcement will be published to the Navy Electronic Commerce On-Line (NECO) system, and Federal Business Opportunities (FedOps).This is NOT a solicitation announcement for proposals and NO contract will be awarded directly from just this Sources Sought announcement. NO reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. NO telephone calls will be accepted for requesting a bid package for solicitation, because there is NO bid package solicitation. In order to protect the procurement integrity of any future procurement, if any, that may arise from this announcement, information regarding the Technical Point of Contract (POC) will NOT be given and NO appointments for presentations will be made. SYNOPSIS:Required NAICS business experience classification code: 541690-Other Scientific and Technical Consulting Services Naval Facilities Engineering Command, Southwest is seeking sources with current relevant qualifications, experience, personnel, and capability to provide, under contract, all management, labor, incidental engineering, travel, transportation, equipment, material, and supervision necessary in performing landscaping services. Work may include, but is not limited to: A major focus of the work performed under this contract shall be implementing and improving state of the art techniques in restoration and erosion control. This work will lead to the development of new techniques on a number of medium and large scale projects that will help determine the factors that are important in achieving sustained success in restoring plant communities. This approach requires expertise in soil erosion control on severely eroded sites and highly erodible soils, plant ecology, soils ecology and analysis, experimental design, statistical analysis and plant community restoration in arid ecosystems of the southwestern U.S. The work will generally be done in wildland areas with difficult access. Some of the work sites can be accessed only by 4 wheel drive or all terrain vehicles; other areas may be accessible only by foot. Performance will be at various federal government sites with projects occurring simultaneously at multiple sites, and may require security clearance level sufficient to access military bases/property/sites/installations. Work locations include California, Nevada and Arizona.Work will be accomplished under Task Orders written against an Indefinite-Deliver-Indefinite-Quantity (IDIQ) contract.The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his/her properly authorized representative, who will issue written Task Orders to the Contractor.Award of Task Order will be on a firm fixed-price basis.The Proposed contract will be for a base period of 12 months, and four 12 month option periods.The estimated value is approximately $10 million.The firm (including subcontractors) MUST be able to demonstrate knowledge AND experience in ALL of the above cited services AND have the ability to obtain appropriate security clearances to access military site/property/installations.See Technical Requirements. SUBMISSION REQUIREMENTS:Response shall NOT exceed thirteen (13) pages-Two sided pages count as two sheets. Provide copy of any and all certification by the Small Business Association (SBA) IE. 8(a), hub zone small business, service-disabled veteran small business, small business, small disadvantaged business, women-owned small business, and veteran-owned small business.Copies of SBA Certifications are NOT counted in the thirteen (13)-page limit.One (1) page should be the cover sheet which MUST include: Firm's status and size of the business, relative to the NAICS code 541690 Company name, address, main phone number Two company Points of Contact- with telephone numbers, fax numbers, e-mail addresses Short description of the firm's history including years in business, number of employees, and main disciplines of the firm State past, and current, ability to meet all security clearance(s) requirements for access to military property/sites/installations.Two (2) pages should show: Key employees, both firm and sub-consultants, and their experience relative to the services described above. Demonstrate professional qualifications of your key personnel to perform the services listed above. List only the team member who actually will perform major tasks under the contemplated contract work scope and their qualifications, which should reflect the individual's potential contributions to the contract. Up to ten (10) pages should be dedicated to: Past and current projects that show the firms ability to perform the services described above. There should be one project per page.Firms submitting responses shall present their information in 'matrix' format showing 'government' contract projects they have performed- work similar to that described above.Matrix must include the following: Highlight projects comparable (near $10M) in scope and complexity as mentioned/described above. List at least six (6) projects with work located in the Southwestern United States, that demonstrate your firm can perform the services (as a whole) listed above. Indicate Contract type (firm fixed-price, cost reimbursement, etc.) Specify Total contract price Specify associated Contract numbers AND Task Order numbers. Specify the from/to dates of contract work performance. Specify the project physical location and description of the contract work requirements. Provide a specific description of the actual work performed. Provide the client's name. Provide at least one (1), preferably two, current client Point of Contact references who are certain to have knowledge of work performance- reference name, job title, and verified "accurate/current' contact information: phone number, fax number, and email address. Indicate if your firm was the prime or subcontractor (if a subcontractor, what type of work and percentage of the total contract your firm was responsible for) The Matrix is considered part of the ten pages.SUBMITTAL PACKAGE REQUIREMENTS:Original, two (2) copies, and one (1) electronic copy on a CD (in MS Word and/or Excel format).Emailed submittals will NOT be accepted.Submittals must be received before 2:00 P.M. Pacific Standard Time (PST) on Thursday 9 March 2010Submittal mailing and physical address:Naval Facilities Engineering Command Southwest Environmental Core Contracts Office Mail Code AQE:GS Attn: Graciela Steinway, Bldg. 127, Room 108 1220 Pacific Highway San Diego CA 92132-5190 SUBMITTAL INQUIRY POC's: Ms. Graciela Steinway, Contract Specialist (619)532-4313, Ms. Beatrice Appling, Contracting Officer (619)532-1620 1. General The Government requires all labor, management, supervision, tools, materials, equipment, incidental engineering, travel and transportation necessary to perform needed restoration, revegetation, and erosion control work and to conduct research into revegetation and erosion control described in this Scope of Work. A major focus of the work performed under this contract shall be implementing and improving state of the art techniques in restoration and erosion control. This work will lead to the development of new techniques on a number of medium and large scale projects that will help determine the factors that are important in achieving sustained success in restoring plant communities. This approach requires expertise in soil erosion control on severely eroded sites and highly erodible soils, plant ecology, soils ecology and analysis, experimental design, statistical analysis and plant community restoration in arid ecosystems of the southwestern U.S. The work will generally be done in wildland areas with difficult access. Some of the work sites can be accessed only by 4 wheel drive or all terrain vehicles; other areas may accessible only by foot. All of the work will be performed in California, Nevada and Arizona. 2. Technical requirementsThe Contractor must have the capability to conduct revegetation work to include seeding of large disturbed areas, visual blocking of excess trails to prevent additional disturbance, establishing a variety of revegetation plots and the development of new techniques and approaches. Erosion control projects include techniques for increasing water retention and providing runoff control in unstable areas to minimize hazardous road conditions and reduce maintenance costs.The Contractor must have the capability to perform surveys for both noxious weeds and threatened and endangered plant species. The Contractor shall have the capabilities to incorporate this data into GIS format and generate both hard copy and electronic maps. The Contractor shall be able to provide reports, maps, digital photographs and related data to the government, as required for each task order.A.Work EffortThe Contractor shall manage the total work effort and assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, inventory, analysis, and quality control. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work with the quality standards established herein.a. The Contractor shall schedule and arrange work so as to cause the least inconvenience and interference with the normal occurrence of Government business and mission. All work shall be performed and completed in accordance with the time frames established for each item of work. b. Unless otherwise specified, all work shall be performed during the Government's regular working hours, as specified above. If the Contractor desires to carry on work after regular working hours, or on Saturdays, Sundays, or holidays, prior approval shall be obtained by the ACO.c. The Contractor must comply with all station security rules, regulations, requirements, and day-to-day operational changes. It is the Contractor's responsibility to obtain all security/entrance clearance including badges. d. During execution of the work, the Contractor shall take special care to protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition, including revegetation or replacement of damaged habitat if necessary.e. A minimum of 50% of the cost of contract performance incurred for personnel shall be expended for in-house employees and not subcontracted as specified in FAR 52.219-14 LIMITATIONS ON SUBCONRACTING (DEC 1996) clause, in Section IB. SubmittalsThe Contractor must have the ability to prepare Pesticide Application plans. The plan shall include the best and most efficient way of treating the target species and include methods and timing of application as well as pesticide(s) to be used. The plan shall specify methods for handling cut biomass of target species which is left on site. These recommendations will take into account endangered species and/or sensitive habitats which occur in the area to be treated. At times this may include cutting down or limbing isolated plants which have the capacity to resprout in order to prevent killing them with the pesticide. It shall also include expected results, and schedule with milestones and dates for completion of services requested. The Contractor shall provide a monthly report, using the NAVFAC Pest Management Reporting System (PMRS), or to the NAVFAC SW Applied Biology program manager, during the period that pesticides are being applied. This report shall consist of daily pesticide application reports (NAVFAC Form 6250/3 Pest Management Data System, Outdoor Operations). Both a draft and a final project report shall be submitted. The draft report shall be submitted on a date to be specified on each task order to the Contracting Officer. The draft report shall include the items presented below, as a minimum. The Contractor shall incorporate all Government comments into the final submittals. The content shall be as follows:I.Introduction - This section shall contain location of project and project description.II.Methods - This section shall detail exactly how the project was accomplished (both weed control and recovery of riparian vegetation). This shall include type and quantity of herbicide and time of application.III.Results - This shall include maps and figures as appropriate relating to the effectiveness of exotic plant control. Unless specified in the TO, maps shall be general in nature. The Contractor shall at a minimum annotate the site map provided with the TO to indicate density and location of target plants. Quantitative estimates of success/failure of control methods shall be provided in this section. Recovery of the riparian vegetation will be addressed. This section shall include color photographs documenting progress.IV.Discussion of Results - This section shall include an evaluation of the success of the previous year's treatment. This section shall also address climatic influences on the results.V.Appendices - This section shall include, at a minimum, photographs documenting each aspect of the work.C.Aerial PhotosStereo aerial photographs shall be required when specified. Scale, elevation and timing of the flight will be specified. Rectification of the photos shall be required when specified. D. Exotic Pest Plant TreatmentFor all pest control services the Contractor shall prepare a pesticide application plan, conduct field work, document field work with photographs (slides) and maps, and prepare reports. All tools to complete the job shall be provided by the Contractor. The work will generally be done in wildland areas with limited, difficult access. Some of the work sites can be accessed only by 4 wheel drive or all terrain vehicles; other areas may accessible only by foot. Care must be taken on all jobs to avoid damage to native habitats, particularly habitats of threatened and endangered species, while conducting exotic pest plant treatment. At times this may include cutting down or limbing isolated individuals of given species, as specified in the pesticide application plan. Whether or not biomass removal is specified the Contractor must treat cut biomass left on site so that no more than 5% resprouts; the methods shall be specified in the pesticide application plan.The Contractor must have the ability to provide aerial applications. This method will involve application of pesticides using a helicopter. The price will include pesticides and be based on a per acre basis. E. Surveying and Mapping. The Contractor shall survey designated areas for exotic pest plant species. The maps shall be prepared using either aerial photos or maps as specified, and may be required either before or during treatment. The Contractor shall use ArcGIS for mapping and analysis of spatial data. The Contractor shall present GIS data in electronic format and maps shall be submitted in both hard copy and electronic format. A. Geographic Data Delivery Format: The Contractor shall deliver all geographic or spatial information in Arc/Info Export, double precision (Arc/Info is produced by Environmental Systems Research Institute (ESRI), Redlands, Calif.)The Contractor shall store all geographic data in State Plane coordinates, North American Datum of 1983 (NAD 83). All vertical measurements shall be based on the National Geodetic Vertical Datum of 1988 (NGVD88). Map features shall be stored in U.S. survey foot measure. Each 'Map Layer' or 'Coverage' shall have a projection file. The Contractor shall record all attribute data stored in external databases, separate from the internal Arc/Info attribute tables, in a Microsoft Access or dBase-compatible format (dbf). F. Biological MonitoringWhen specified the pesticide application work shall be monitored by a qualified biologist. In order to be qualified the biologist must be familiar with the habitats and species which must be protected during the project. These habitats and species will be specified in the TO. The biologist shall be on the site when pesticides are being applied and shall inspect operations to ensure that sensitive species and or habitats are not adversely affected by the treatment. The biologist shall map the progress of the spraying each day on the site map and document all aspects with 35mm color slides. If any adverse effects or other problems are found, the biologist shall submit a short narrative and a map showing the location. Establishment of permanent 100 meter vegetation transects by a qualified biologist may be required as a part of this contract. They shall be installed using the line point method and record vertical structure data. Where the target species comprise in excess of approximately 80% vegetative cover the transect will be installed after the initial herbicide treatment. The Contractor shall prepare a methods report and submit for review and approval prior to installing these transects and shall prepare annual reports analyzing and reporting the data in similar detail and format to the "First Annual Report Arundo donax Removal Project Santa Margarita River, CA, prepared by Jesse A. Else and Paul H. Zedler San Diego State University Contract No. N68711-95-LT-C028" dated October 1996. G. Biomass RemovalBiomass of target species may be required to be removed from the project area to a specific site. Chipping of the biomass may be required. The biomass must be handled in a way which minimizes the potential for resprouting such that less than 5% resprouts. Care must be taken to avoid damage to threatened and endangered species habitat. Biomass removal may involve in place grinding with a brush-hog type of machine or equivalent, or may require transport of biomass offsite. H. Erosion ControlThe contractor must have the capability to provide labor, material, and maintenance to minimize soil erosion on a given site and prevent excessive soil loss, development of gullies or rills, or otherwise degrade the site and inhibit establishment of vegetation on the site, for one (1) year following installation. Exact measures shall be determined by the individual site and the TO, but general erosion control measures shall include the delivery and installation of: a) Berm construction, b) Basin construction, c) Catchment construction, d) Mound construction, e) Ripping and pitting, f) Soil and rock moving, g) Gabion construction, h) Retention basin construction, i) Diversion ditches, j) Check dam construction, k) Installation of sand fencing, l) Wattle installation3. Licenses and PermitsThe Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the execution of the work. The Contractor shall comply with all applicable federal, state, and local laws. Evidence of such permits and licenses shall be provided to the Contracting Officer before work commences.Personnel conducting biological monitoring may be required to hold valid permits to work with specific endangered or threatened species.4. Project ExperienceThe lead project manager must have at least 5 years experience working with restoration and erosion control treatments in wildland areas where sensitive habitats, rare species and/or wetlands are present in or near the treatment area. Project Supervisors must have at least 3 years experience working with restoration and erosion control treatments in wildland areas where sensitive habitats, rare species and/or wetlands are present in or near the treatment area.Field Operators must have at least 1 year experience working with restoration and erosion control treatments in wildland areas where sensitive habitats, rare species and/or wetlands are present in or near the treatment area.Biological Monitors must have a minimum B.S. or B.A. in biology or related field and must have specific knowledge of the specific threatened or endangered species or rare habitat being worked on at a particular site. If specified in the task order this individual may be required to have permits to work with the specified threatened or endangered species.5.Government Furnished Property, Materials and ServicesThe Government will not furnish or make available to the Contractor any facilities or tools. The Government will furnish access of all pertinent existing aerial photos, maps, studies, plans, surveys, reports and photographs to the Contractor, for review purposes only. In general, all review materials are located at NAVFAC SW or the Activity. The government will obtain U.S. Army Corps of Engineers permits whenever they are required for operation of mechanized equipment and aerial spraying or other aspects of exotic plant control in wetland areas.The Government will furnish utility services as specified in NAVFAC 5252.245-9300, "GOVERNMENT FURNISHED PROPERTY, MATERIALS AND SERVICES (DEC 94) clause, Section I. The Government will furnish water to the Contractor at existing outlets for use in the performance of work required under this contract.6. General Administrative RequirementsStation Regulations The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer. Certain operational constraints are usually in effect when working in the Channel Islands. Environmental Protection The Contractor shall comply with all applicable federal, state, and local laws, and with the regulations. All environmental protection matters shall be coordinated with the Contracting Officer. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs. The Contractor shall also clean up any oil spills which result from the Contractor's operations.Disposal Debris, rubbish and non-usable material resulting from the work under this contract must be disposed of off Government property. The Contractor must dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and its associated state and local regulations.Safety Requirements and Reports The Contractor's work space may be inspected periodically for OSHA and Navy compliance. Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer. Only emergency medical care is available in Government facilities to Contractor employees who suffer on the job injury or disease. The Contractor shall submit a full report of damage to Government property and/or equipment by Contractor employeesIdentification of Contractor Employees The Contractor employees shall the required employee and vehicle passes. The Contractor shall provide the name or names of the responsible supervisory personnel authorized to act for the Contractor. The Contractor shall furnish sufficient personnel to perform all work specified within the contract. No employee or representative of the Contractor will be admitted to the site of work unless he furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his residence within the United States is legal.Identification of Contractor Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.Insurance The Contractor shall furnish a certificate of insurance as evidence of the existence of the following insurance coverage in amounts:a. Comprehensive General Liability: $500,000.b. Automobile Liability: $200,000 per person; $500,000 per occurrence for bodily injury; $20,000 per occurrence for property damage. c. Workmen's Compensation: As required by Federal and State workers' compensation and occupational disease statutes.d. Employer's Liability Coverage: $100,000, except in states where workers' compensation may not be written by private carriers.This insurance must be maintained during the entire performance period.7. Health And Safety Plan And Accident Prevention Plan (APP) The Contractor will be tasked to submit a current Corporate Health and Safety Plan to the Contracting Officer for review by the Government for use as the Health and Safety Program Plan. Task order specifications for Accident Prevention Plans (APPs) will be generated from the UFGS-01 35 29 (April 2006 or latest version). The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor, the on-site superintendent, the designated site safety and health officer and any designated Certified Safety Professional (CSP) and/or Corporate Industrial Hygienist (CIH). Activity Hazard Analyses (AHAs) shall be updated as specified in the final APP.8. Critical FactorsContractor must have the ability to demonstrate of good past safety record. Demonstration of previous successful project experience working with restoration and erosion control treatments within wildland areas and varied terrain where sensitive habitats, rare species and/or wetlands are present in or near the treatment area. Experience working in habitats typically found in the geographic area of the project. Experience working in the California Channel Islands. Experience using GPS equipment. Experience using GIS software.9. Definitions1. Exotic Pest Plant. Plant species originating from outside of project area which are naturalized or have the potential to naturalize and disrupt native ecosystem processes. 2. Geographic Information System (GIS). This is a computerized mapping system in which a map is made intelligent by attaching attribute data. Geographic data may be required in this format.3. Native Vegetation. Plant species which have evolved in the location in question or have disbursed to the site via natural means such as wind blown seed.4. Pesticide Application Plan. A document which outlines the best and most efficient way treating the target species at a specific site. This plan may only be prepared by a person having a Pest Control Advisor's license. 5. Pest Control Advisor's license. A license issued by the State of California, Department of Pesticide Regulation. Applicants must pass an exam.6. Pesticide Drift. Unintentional movement of pesticide outside of the target area.7. Project Report. A report prepared at the end of a project which contains a description of the treatment area, methods, results, conclusions and future recommendations.8. Qualified Applicator's License. A license issued by the State of California, Department of Pesticide Regulation. Applicants must pass an exam.9. Site Visit. A visit to the area to be treated.10. Spray. A solution which includes pesticides.11. Target Plants/Species. Species and or populations of plants which have been identified for treatment.
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