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R -- Logistics and Facilitation Services

Notice Date
Notice Type
611430 — Professional and Management Development Training
Contracting Office
Department of Education, Contracts & Acquisitions Management, Contracts (All ED Components), 550 12th Street, SW, 7th Floor, Washington, District of Columbia, 20202
ZIP Code
Solicitation Number
Point of Contact
Melissa Hodgson, Phone: 202-245-8466, Sherese Perrin Lewis, Phone: 202-245-6235
E-Mail Address
melissa.hodgson@ed.gov, Sherese.Lewis@ed.gov
(melissa.hodgson@ed.gov, Sherese.Lewis@ed.gov)
Small Business Set-Aside
Total Small Business
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This synopsis/solicitation is issued as a Request for Quote (RFQ). Technical and price quotes are being requested and a written solicitation will not be issued. The Department of Education (ED) seeks a contractor with the requisite knowledge, skills, and experience to provide logistical support for a senior staff retreat scheduled to take place in the Washington, DC area March 11-12, 2010. Please see ATTACHMENT A – Senior Staff Retreat – Logistics and Facilitation Services Statement of Work (SOW) for details on the full requirement. The deadline for submission of questions or comments is Monday, February 8, 2010 at 10am Eastern. Proposals shall be submitted electronically to the Primary and Secondary Point of Contacts. Source Selection - In accordance with FAR Subpart 12.207, one Firm Fixed Price award, with travel costs incorporated on a Not-To-Exceed basis, will be made to the responsible Offeror whose quote represents the Best Value after evaluation. The basis for award will be Best Value, where the non-price factors of technical approach, prior experience and past performance are more important than price. As the non-price factors become equal, price becomes more important. All responsible sources must submit technical and price proposals, that if timely received, shall be considered by ED. Technical and Price Proposals shall be submitted in accordance with the instructions provided in ATTACHMENT B – Instructions and Evaluation Criteria. Applicable Clauses and Provisions - Offerors must adhere to the provision of FAR 52.212-1, Instructions to Offerors-- Commercial Items. In accordance with FAR 52.212-2 Evaluation - Commercial Items, offerors' proposals will be evaluated against the evaluation criteria in Attachment B – Instructions and Evaluation Criteria. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its proposal. FAR 52.212-4, Contracts Terms and Conditions--Commercial Items and FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items applies to this acquisition and the following FAR clauses cited in this clause are applicable: 52.232-33 Payment by Electronic Funds Transfer - Center Contractor Registration (OCT 2003) (31 U.S.C. 3332) and 52.222-21 Prohibition of Segregated Facilities (FEB 1999). ED 307-13 Department Security Requirements (JUNE 2006) The Contractor and its subcontractors shall comply with Department Security policy requirements as set forth in: a. The Statement of Work of this contract; b. The Privacy Act of 1974 (P.L.93-579, U.S.C. 552a); c. The U. S. Department of Education Handbook for Information Assurance Security Policy, OCIO-01 (March 2006); and d. The U.S. Department of Education Departmental Directive OM:5-101, "Contractor Employee Personnel Security Screenings." The Contractor may request copies of the above referenced documents by contacting Missy Hodgson, Contract Specialist via phone at (202) 245-8466 or via e-mail at MELISSA.HODGSON@ED.GOV. All contractor employees must undergo personnel security screening if they will be employed for thirty (30) days or more, in accordance with Departmental Directive OM:5-101, "Contractor Employee Personnel Screenings." The type of screening and the timing of the screening will depend upon the nature of the contractor position, the type of data to be accessed, and the type of information technology (IT) system access required. Personnel security screenings will be commensurate with the risk and magnitude of harm the individual could cause. The contractor shall: · Ensure that all non-U.S. citizen contractor employees are lawful permanent residents of the United States or have appropriate work authorization documents as required by the Department of Homeland Security, Bureau of Immigration and Appeals, to work in the United States. · Ensure that no employees are assigned to High Risk designated positions prior to a completed preliminary screening. · Submit all required personnel security forms to the Contracting Officer's Representative (COR) within 24 hours of an assignment to a Department contract and ensure that the forms are complete. · Ensure that no contractor employee is placed in a higher risk position than that for which he or she was previously approved, without the approval of the Contracting Officer or his or her representative, the Department Personnel Security Officer, and the Computer Security Officer. · Ensure that all contractor employees occupying High Risk designated positions submit forms for reinvestigation every five (5) years for the duration of the contract or if there is a break in service to a Department contract of 365 days or more. · Report to the COR all instances of individuals seeking to obtain unauthorized access to any departmental IT system, or sensitive but unclassified and/or Privacy Act protected information. · Report to the COR any information that raises an issue as to whether a contractor employee's eligibility for continued employment or access to Department IT systems, or sensitive but unclassified and/or Privacy Act protected information, promotes the efficiency of the service or violates the public trust. · Withdraw from consideration under the contract any employee receiving an unfavorable adjudication determination. · Officially notify each contractor employee if he or she will no longer work on a Department contract. · Abide by the requirements in Departmental Directive OM:5-101, "Contractor Employee Personnel Screenings." Further information including definitions of terms used in this clause and a list of required investigative forms for each risk designation are contained in Departmental Directive OM:5-101, "Contractor Employee Personnel Screenings." Failure to comply with the contractor personnel security requirements may result in a termination of the contract for default. 508 Compliance All products and/or deliverables produced under the anticipated contract must allow equal access by all according to the federal accessibility standard Electronic and Information technology Accessibility Standards, 36 CFR part 1194. All products/deliverables shall be in a similar standard format for 508 requirements and for easy use by all Department of Education (ED) employees. Some products may have multiple parts and may be added to or updated in subsequent fiscal years. While products may be individual in content, there is a need for continuity, for common interface, for cost savings due to reuse of basic Web-programming structure, and above all for the products to meet the Section 508 accessibility requirements as defined in Electronic and Information Technology Accessibility Standards, 36 CFR part 1194 for use by all ED employees. All products shall have the capacity to be updated for future additions, with documentation and a standards format that provides for additional information to be added or updated, as regulations or requirements change. ED 306-1a INVOICE AND CONTRACT REQUESTS SUBMISSION (ALT I) (JAN 2007) (A) Payment shall be rendered in accordance with the payments (s) clause of the incorporated contract clause section and with those otherwise specified rated or fixed price amounts. (B) The contractor shall submit invoices electronically as an attachment to a message to OCFOCAMINVOICING@ED.GOV. The subject area of the message shall contain the invoice number, contract number, and Contract Specialist’s name. The electronic copy of the invoice shall be in a format that is supported by Microsoft Officer (Microsoft Word or Excel), or Adobe Acrobat (.pdf). Contract Specialist: Missy Hodgson (202) 245-6838 or MELISSA.HODGSON@ed.gov. Prompt Payment Discount - Offerors are encouraged to consider ED's Prompt Payment Discount Offer: Pursuant to FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items, ED will accept vendor discounts for prompt payment. You have the choice of whether or not to offer ED discounted payment terms in return for early payment of your invoices. If you choose to offer these discounts, please indicate the discount terms clearly on the front page of your quote and also on all future invoices. Using a 2%/10 days prompt payment discount as the example, if ED paid your invoice within 10 days of the date of the invoice, we would pay 2% less than the stated invoice amount.
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