SOLICITATION NOTICE
V -- Requirement for Lodging, Meeting Space and Audiovisual Equipment for the 2010 Army Reserve National Capital Reenlistment Ceremony in Washington D.C. 18 to 25 April 2010
- Notice Date
- 1/21/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USAR Center-Dix, 5418 South Scott Plaza 3rd Floor, Fort Dix, NJ 08640-5097
- ZIP Code
- 08640-5097
- Solicitation Number
- W91LV2-10-T-0035
- Response Due
- 2/8/2010
- Archive Date
- 4/9/2010
- Point of Contact
- John W. Fields, (609) 562-2702
- E-Mail Address
-
USAR Center-Dix
(john.w.fields@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The NAICS code for this acquisition is 721110 with the small business size standard being $7,000,000 or less. This announcement constitutes the only solicitation, quotes are being requested and a separate written solicitation will not be issued. Solicitation number W91LV2-10-T-0035 is issued as a Request for Quote (RFQ). The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide contracted services as set forth below and in the attached Performance Work Statement. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil or http://www.arnet.gov/far/ ): FAR 52.204-7, Central Contractor Registration; The provisions at 52.212-1, Instructions to Offerors-Commercial Items and Addendum to FAR CLAUSE 52.212-1 applies to this acquisition. Paragraphs (d), (e), (h), and (i) are hereby deleted from FAR 52.212-1; FAR 52.212-2 Evaluations- Commercial Items, FAR 52.212-3, Offeror Representatives and Certifications-Commercial Items and DFARS 252.212-7000, Offeror Representations and Certifications- Commercial Items apply to this acquisition and offeror(s) must include completed copies with their quote. FAR 52.212-3 and DFAR 252.212-7000 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in ORCA (Online Representation and Certifications application). Offerors are required to indicate whether they will accept the government credit card as a method of payment. The clause at 52.212- 4, Contract Terms and Conditions Commercial Items applies to this acquisition and the following addendum applies: The following paragraphs are hereby deleted from the FAR Clause 52.212-4: (h), (j), (n) and (p); FAR 52.247-34, F.O.B. Destination. The following FAR clauses apply to this solicitation and are incorporated in full text:; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.219-6; FAR 52.219-28; FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.232-33, Payment by Electronic Transfer Central Contractor Registration; FAR 52.252-2, Clauses Incorporated by Reference, The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252-204-7004 Alt A, Required Central Contractor Registration (52.204-7) Alternate A. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.246-7000, Material Inspection and Receiving Report.. Your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, Point of Contact and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. Lack of registration in the CCR database will make an offeror ineligible for award. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices subject to payment by the Defense Accounting and Finance Office shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. In accordance with FAR 52.212-2, the Government will award a contract/purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following evaluation factors shall be used to evaluate offers: Technical (Facility Assessment consisting of cleanliness, security and amenities), Past Performance and Price. The anticipated award will be a Firm-Fixed Price contract. Offerors must submit quotes on the full quantity identified. Award shall be made to a single offeror. The Contracting Officer reserves the right to make no award under this procedure. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. QUOTES MUST INCLUDE THE FOLLOWING INFORMATION: a) A list of three references for a similar stay. References shall include name/point of contact, address, phone number, and Email address b) A list of facility amenities c) Pricing, CAGE code, DUNS number, and Federal Tax ID Third party providers should include the additional information requested in the paragraph listed below ----Failure to provide this information with your quote may deem your quote non-responsive. This is not a solicitation for Event Planning Services. For a proposal submitted by an offeror that is not a hotel, the offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor and must also include a copy of all insurance (s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes. Again, this is not a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable. REQUIREMENTS: CLIN 0001: ITEM(S): Single Rooms: Dates Required: 4/18/2010 - 4/25/2010 Date: 4/18: Qty: 30 Each Date: 4/19: Qty: 40 Each Date: 4/20: Qty: 125 Each Date: 4/21: Qty: 125 Each Date: 4/22: Qty: 170 Each Date: 4/23: Qty: 170 Each Date: 4/24: Qty: 70 Each Date: 4/25: Qty: 22 Each Total:Qty: 752 Each CLIN 0002: ITEM(S): 4-Channel Audio Mixer DESCRIPTION: Sound Mixer to plug into Hotel Sound System Total: 1 Each CLIN 0003: ITEM(S): Meeting Space DESCRIPTION: Operations Center: 19-24 Apr with Seating and Tables for 15 people (Approx 800 Sq Ft) Admin Center: 19-24 Apr for 15 people with Tables W/Minimum 800 Sq Ft of Storage Space within the same room General Purpose Meeting Room: 21 Apr for 150 people theater style (Approx 1500-2000 Sq ft) Open Floor Space: 19-24 Apr (Approx 1000-1500 Sq Ft) NOTE: All prices must include all applicable taxes, fees, gratuities and service charges. LOCATION: The Hotel must be within 6 miles of the Capitol Building located at East Capitol Street, NE and 1st Street, NE, Washington, DC 20002. However, the Hotel CANNOT be physically located within the District of Columbia. The contractor is put on notice that the government will not be held liable for any requirement that is to be paid for by participants or any amounts associated with those items, including any guaranteed minimum purchases that the contractor may require. REQUIRED RESPONSE DATE: Quotes must be received by 4:00 P.M. Eastern Time (ET) on 08 February 2010. Quotes may be mailed to the MICC USAR Center Fort Dix, 5418 South Scott Plaza, Fort Dix, NJ 08640, faxed to (609) 562-2920 or e-mailed to john.w.fields@us.army.mil. An official authorized to bind your company shall sign the quote. Questions concerning this solicitation should be addressed to John Fields, Contract Specialist, via email or fax at the contact information previously provided. All questions or inquires must be submitted in writing. Quotes are being requested and a written solicitation will not be issued.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/9380e63dfc52a7ae5d7489af0e58b9b8)
- Place of Performance
- Address: USAR Center-Dix 5418 South Scott Plaza 3rd Floor, Fort Dix NJ
- Zip Code: 08640-5097
- Zip Code: 08640-5097
- Record
- SN02046439-W 20100123/100121234902-9380e63dfc52a7ae5d7489af0e58b9b8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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